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Streamline gathering consent with online consent forms

Quickly get consent and organize responses with online consent forms from SurveyMonkey.

Online consent forms can reduce the time it takes to acquire signatures and initials. A consent form outlines the informed consent of an individual to participate in an activity or opt into some other agreement. Some consent forms require sensitive information that most professionals might feel uncomfortable dispersing electronically for security reasons. 

But when you’re utilizing online forms with the right experience management platform, participants can take confidence in knowing their information is secure. Online consent forms allow you to create and distribute consent forms easily and have all data saved in one place.

Consent forms are used to protect companies from any events that come with the risk of doing business or activities with other entities. It also gives companies the right to initiate any legal actions within the terms of the agreement. Online consent forms are recommended because it provides a central document for all parties to work from. 

Unlike a paper form, online consent forms are easy to manage and keep data on hand for easy retrieval later.

Another benefit of using online consent forms is accessibility. The ability to retrieve a consent form online allows you to expedite the terms within your business agreement. It also serves as a tool to keep you more organized. The online capability can help you create a consent form template helping you better plan for future events. 

Online consent forms are convenient because:

  • You can prepare for an event that may require a consent form ahead of time.
  • Using online forms allows you to distribute forms easily, through email, or they can be embedded on your website.
  • Getting forms in front of the correct people ahead of time means less time spent filling out paperwork in person.

Integrations of consent forms offer real-time reporting with universal visibility for all administrative users. This approach is a great way to streamline processes and increase workflow efficiency, resulting in greater productivity. You can easily store and retrieve your data to reference or build a template and connect your data to other software systems to maximize efficiency. Integrations also help reduce errors. 

Here’s a short list of how integrations are beneficial to your business:

  • SurveyMonkey integrations make it easy to store data from consent forms for later reference. Use stored consent forms to create new templates to build an efficient workflow. This approach can save you the time and effort of creating a new consent form. 
  • These forms can be connected to simple spreadsheets like Google Sheets, or more advanced CRM integrations. Use integrations to work with other software to deliver polished presentations to colleagues and shareholders. Instead of sending emails to every party involved, integrations allow for complete visibility in actual time. 

Online consent forms are useful for almost every type of business. They are especially helpful for enforcing social distancing and expediting any onboarding process. You can sign online consent forms at home from your desktop or mobile device. Online consent forms are useful for establishing rules or a code of conduct for beauty and cosmetic services and regulating terms within the media and entertainment industry. 

Whether hiring a new employee or starting a business, establishing a baseline of conduct can be outlined in a consent form. As your company grows, utilizing an online form offers an effortless way to distribute important information and can serve as a master form for updates and revisions. For example, SurveyMonkey’s experience software management system helps you keep track of the parties involved who have signed and initialed your agreement, including amendments. 

In a workplace or other group, consent forms can be used to mark agreement with a set of rules, or a policy change. Using an online form makes it easy to get the form in front of all the involved parties, and have an easy record of who has or hasn’t agreed.

Online consent forms can be used in the beauty and cosmetic industry for invasive procedures like surgery, botox, or tattooing. But you can also use consent forms for other beauty aesthetic services like hair laser removal, waxing services, cool body sculpting, and more. You can create a tattoo consent form or a lash consent form using SurveyMonkey consent form templates

Consent forms for this industry can protect the customer and the business. Online consent forms can be emailed to customers or customers can be directed to your website to complete the form as a part of your booking process. This will allow them to register before the appointment, which will reduce the registration time, and enable the business to take more customers.

The entertainment industry involves various forms of art that you can use interchangeably on a single project. Without a consent form, determining who gets credit and is compensated for the art can become confusing. The use of an online consent form allows directors and producers the convenience of acquiring the rights and permission of an artist's work while also protecting the artist. This may also apply to a photographer or director filming promotional material, so the materials can then be used in an ad campaign.

Let's get started with how to write a consent form. The first step is to understand the type of agreement needed and be specific when writing it. Additionally, both parties should be clear on what they're consenting to. You'll also want to be transparent about your intentions for any sensitive information provided in the form. 

When creating a consent form, ensure both parties understand their agreement. A consent form involves both parties getting something they want from the contract, but it also usually involves a compromise. All of these stipulations need to be clearly outlined in the agreement.

Here are some tips to think about when drafting your consent form: 

  • In a given situation, think about what actions might require informed consent of participants.
  • Try to think of all the risks, or legal obstacles you may run into.
  • If you’re unsure of whether a consent form is required, it’s often useful to consult a lawyer to be sure.

Be as specific as possible when it comes to the consent of activity. This is the basis for informed consent. It's recommended to state any risks involved. This way, everyone involved in the contract fully understands the agreement. If you think you might be too specific, the general rule is to keep it in the form. Remember, consent forms are about establishing rules and protecting each party involved. 

While detail is important in a consent form, clarity is equally essential. All parties must understand the wording in the consent form. Avoid jargon and keep the language simple so that all parties involved in the contract fully comprehend the terms. For instance, if you are a cosmetic industry expert and are constructing a consent form for a customer, try to avoid using words you may use with a colleague. On the other hand, if you're getting into a business relationship with a colleague, then business-related jargon might be more appropriate. 

Being clear on consent can also be useful for something like a photo release, to ensure there aren’t issues with using digital materials in the future.

When submitting online consent forms, reassure every party involved about your experience management software's data protection practices. You can state these practices upfront or include a link that takes users directly to your privacy notices. Establish this immediately, so people are comfortable divulging their information to you. Always be clear about what you will be doing with this personal information, and how it will be protected.

TIP: Learn how to protect data collected in online consent forms and surveys. 

Using existing templates and survey questions can streamline the process of creating any form. Users can leverage many free form and survey templates by SurveyMonkey. SurveyMonkey templates provide a variety of vocabulary suited for various industries you can modify to fit your specific business terms and brand with your logo and signature business colors. 

SurveyMonkey provides a template to create an online consent form for media and entertainment, beauty and cosmetics, and other services, from photo release to tattoo consent forms. Choose a plan today that best fits your business budget.

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