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Make applying easy with online application forms

Quickly make decisions and easily maintain data with online application forms. SurveyMonkey can help.

You’ve likely encountered application forms in your everyday life. Organizations use application forms to collect relevant information. They are common in applications for employment, volunteering, college, memberships, rentals, and more.

If you offer online applications, you must ensure that your applications are concise and easy to complete. Online forms make the application process simple for applicants to complete. Their digital format also makes it easy to collect and manage application data.

The high accessibility to online application forms makes them the most convenient application method.

Application forms allow an organization to streamline the application process. Instead of using a system where applicants can send any information they like, an application form ensures you get the exact information you want.

There are various benefits to using an online application form:

  • You can standardize online application forms to allow for a fair evaluation.
  • Application forms are easy to manage and respond to.
  • Online application forms allow you to ask for specific details.
  • Application forms are easier to fill out for respondents, making the process more efficient.

Equally, with the range of survey and data collection tools available, creating application forms is easier than ever before.

The basic creation of an online application form isn’t overly complicated. However, a difficult application form could demotivate users and frustrate potential applications.

To streamline applications, keep these best practices in mind.

Businesses use online applications for various reasons, making the information you deem necessary variable. Regardless of the purpose behind your application form, you’ll likely require:

  • Full name
  • Phone
  • Email address
  • Current physical address

Beyond that, you’ll need to consider what the person using the form is applying for and what information you need to process the application. For example, an employment application will ask for employment history, while an application for a rental will ask for previous landlord information.

With that in mind, don’t over-ask. It’s tempting to ask for more than you need—just in case. Applicants may doubt your integrity if you ask for information that seems irrelevant to the application. Stange application forms can negatively affect your completion rates.

Applications often require supplementary documentation. The option to upload documents or images directly within an application streamlines the process for applicants and helps keep you organized.

Before you ask someone to upload a vital piece of documentation, make sure to inform them of what you will do with the documents, why you need them, and what type of data security you have in place.

Organizations can automate data management to speed up responding to applications. When candidates finish their applications, ensure they go directly to the correct team members. You can use automation logic to ensure applications receive a response as soon as you’ve attended to their application.

Additionally, you can create automatic “Thank You” messages for applicants. Once they hit the submit button, you can create an email trigger that thanks them for their time. This message also lets the candidate know you have successfully received their application.

Ready to create application forms? Easily create, customize and embed your forms.

Nothing is more frustrating than an application form that never seems to end. If you require too much data or include various open-ended questions, you increase the likelihood of an incomplete form.

Instead of overwhelming your candidates, ask for an appropriate amount of information. Remember to value the candidate’s time.

There are countless ways to use application forms. People submit applications for care providers, camp attendance, financial assistance, credit cards, internships, volunteering, and more. Below, we outline a small sample of use cases for online application forms.

Landlords use a rental application form to evaluate potential tenants. These online application forms usually include fields for:

  • Personal details: Full name, phone number, email address, social security number, age, and phone number.
  • Lifestyle details: Do they smoke? Do they have pets?
  • Rental information: Number of tenants (adults/children), current address, rental history, and landlord references.
  • Salary information: Current employment and salary and total household income.

Businesses use job application forms to gather information from individuals applying for employment. Some of the most common application forms ask for:

  • Full name and contact information
  • Upload option for resume and cover letter
  • LinkedIn profile link
  • Website URL
  • Employment history
  • Date available 

Employers may also require background checks but typically don’t pass that expense on to applicants. Employers may also ask for links to online work, email addresses of professional references, and uploads of relevant certifications.

If your institution or organization is accepting applications for a grant, your form must include questions that align with your expectations and requirements. Applicants must be able to review application start and stop dates, the name of the grant manager, a description of the award, and when the recipient will be awarded.

Examples of questions for grant applications include:

  • Full contact information for the project lead.
  • What issue or community need are you addressing?
  • Describe your project.
  • What is your projected budget for your project?
  • How will you measure the impact of your project?

These questions will help you get started on your grant application form. For more information, check out SurveyMonkey Apply, a tool dedicated to streamlining your grant application process.

Is your organization offering scholarships to students? Once you’ve decided on your contribution amount and how many recipients you will choose, you’ll need to define the scholarship criteria. Criteria may include academic excellence, sports, music, or the arts. Your selected criteria will affect what you have on your application form.

Common scholarship example questions include:

  • Full name, GPA, and school.
  • What makes you a good candidate for the scholarship?
  • What are your greatest strengths and weaknesses?
  • What are your career goals?
  • What extracurricular activities are you involved in?
  • Tell us about a personal accomplishment that you are most proud of.

SurveyMonkey has a scholarship solution that can assist you with the entire scholarship process—including thank-you letters and videos!

Adoption agencies use child adoption forms to screen and evaluate potential adoptive parents. Here is a selection of the typical criteria you’ll find on a child adoption form:

  • Name, address, and contact information
  • Marital status
  • Occupation and income
  • Details about the potential child you want to adopt

Child adoption agencies may also conduct a thorough background check on potential parents. SurveyMonkey offers an adoption application form template to help get you started.

Colleges use application forms to collect prospective student information. While each college will have different application criteria, they often request the following information:

  • Personal details
  • Name of high school, year of graduation, and GPA
  • Information about the intended major
  • Details about extracurricular involvement

With SurveyMonkey, your college can efficiently gather student information using our college application form template.

Shelters and adoption agencies need to collect information on potential adoptees to find the perfect home for pets. Prospective pet owners will have to fill in the following information:

  • Name, address, and housing situation
  • Information about hard
  • Total number of adults and children living in your home
  • Past pet experience

SurveyMonkey offers a pet adoption form template that allows you to gather all the necessary information for pet adoption. Agencies can easily modify the template to collect the exact data they need. 

With millions of rental cars driving off lots yearly, rental companies must collect information on their drivers. Typically, car rental application forms will ask the following questions:

  • Pickup and dropoff location and date
  • Car type
  • License and insurance details
  • Personal details

Using a pre-built form, rental agencies can streamline their data collection system. SurveyMonkey offers a car rental application form that allows drivers to share their personal information and keep their business informed.

Loans are complex and can depend on various factors. When seeking to evaluate a potential client for a loan, you will require the following information:

  • Desired loan amount
  • Total annual income
  • Gross monthly income
  • Loan purpose
  • Current employer and occupation

Financial lenders will use these application forms to determine whether or not granting a loan is a viable option. SurveyMonkey has a loan application form template that you can adapt to match your lending institution’s data requirements. 

Private schools use admissions application forms to determine which students they offer a place to for the coming academic year. The private school application form typically includes the following fields:

  • Student name, age, gender identification, date of birth, and address
  • Parent or guardian occupation, contact details, and salary
  • Student medical information
  • Desired courses and classes

Check out our private school application form template to help you find the best candidates and keep application data organized.

Nonprofits, charities, or other businesses use application forms to recruit volunteers. Businesses can employ volunteers for distinct roles depending on their experience, working availability, and specific skills. Here are some typical questions included on a volunteer application form:

  • Working availability
  • Job details of desired volunteer work
  • Additional special skills
  • Contact information

You should create a smooth onboarding process to keep a continual stream of new volunteers working for your business. Using our volunteer application form template, you can find the right volunteers to keep your business running effectively.

Internships are increasingly competitive positions that businesses want to fill each year. To find the next generation of young talent, businesses will typically screen candidates with the following information:

  • Work experience
  • Cover letter
  • Education
  • Work availability

Organizations can use an effective data collection platform to manage their intern applications and find the best person for the role. SurveyMonkey offers an internship application form template your business can modify to match your entry requirements.

Private clubs, sports organizations, and members-only businesses receive new applications across the course of each year. Businesses typically request the following information to streamline applications, approvals, and payments:

  • Reasons for interest in the membership
  • Specific membership plan a user is applying for
  • Personal details

Clubs could also ask for employment or salary information depending on the specific membership. SurveyMonkey offers a member application form template to improve the data collection process.

Nonprofits, charities, or other businesses use application forms to recruit volunteers. Businesses can employ volunteers for distinct roles depending on their experience, working availability, and specific skills. Here are some typical questions included on a volunteer application form:

  • Working availability
  • Job details of desired volunteer work
  • Additional special skills
  • Contact information

You should create a smooth onboarding process to keep a continual stream of new volunteers working for your business. Using our volunteer application form template, you can find the right volunteers to keep your business running effectively.

Internships are increasingly competitive positions that businesses want to fill each year. To find the next generation of young talent, businesses will typically screen candidates with the following information:

  • Work experience
  • Cover letter
  • Education
  • Work availability

Organizations can use an effective data collection platform to manage their intern applications and find the best person for the role. SurveyMonkey offers an internship application form template your business can modify to match your entry requirements.

Private clubs, sports organizations, and members-only businesses receive new applications across the course of each year. Businesses typically request the following information to streamline applications, approvals, and payments:

  • Reasons for interest in the membership
  • Specific membership plan a user is applying for
  • Personal details

Clubs could also ask for employment or salary information depending on the specific membership. SurveyMonkey offers a member application form template to improve the data collection process.

Make your application form interesting and easy to use with embedded forms and application enhancements.

Your online application form will be easiest to find if you embed it on your website. It’s the first place applicants will look, so ensure it’s there. Before or after completing your application, applicants will already be on your site. From there, you can prompt them to view relevant web pages.

SurveyMonkey has several apps you can integrate into your application to make your forms more efficient and useful. Our app directory has a full list, including Stripe for payments and fees, Google Drive, Mailchimp, Salesforce, Zoom, Microsoft Teams, Constant Contact, and hundreds more. In fact, you can use most CMS systems to put user information directly into a database.

Browse our app integrations and see what will make your application most effective.

We’ve given you structures, tips, and strategies to help you write an application form. But, we still have one more thing to simplify the process: Templates. Our templates reduce the time you need to spend developing questions and formatting them. Just choose a template and get started.

Every SurveyMonkey template is fully customizable. You can add your logo, graphics, images, and colors to align with your branding or personal taste. We’ve provided a few sample questions in this article, but there are thousands of questions available in our Question Bank—categorized by industry—for your convenience.

Start with our job application form template or another of our handy templates to get started. Remember, you can edit the existing questions, add and delete questions, duplicate questions, and use skip logic to streamline the application process. 

Online applications are easy to create when you start with a template.

If you’re in need of an online application form for any purpose, start with the useful tips in this article. Grab a template, create your online form, and send it to the world. We’ll collect responses, and you can sort and filter data in your custom dashboard. 

Download the information into a spreadsheet to compare applicants side-by-side. You’ll be amazed at how much easier these things are with online applications with SurveyMonkey.

You’ll just need to sign up for a SurveyMonkey account or choose the plan that works for you, and start making applications.