Welcome

(Before completing this form, please read the explanatory notes below.)

I/We

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* 1. Name:

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* 2. Organisation (please put 'freelance' if you are a freelancer)

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* 3. Type of member

being a member of the Company, appoint the Chairman of the meeting or (see note 3)

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* 4. Name of your proxy, if you are appointing one other than the Chair

as my/our proxy to attend, speak and conduct the following business stated in this proxy on my/our behalf at the Annual General Meeting of the Company to be held on 26 November 2025 and at any adjournment of the meeting.

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* 5. That my/our approval is given for my/our proxy to act on my/our behalf to conduct the following business at the AGM:

  • Receive and approve the minutes of the 2024 AGM.
  • Receive the annual report and accounts for the year ended 30 April 2025.
  • Give approval for a suitable Independent Examiner of the Charity's financial records and accounts to be appointed into office at the conclusion of the current trustees' review and tender exercise.
  • Give approval for trustees CJ Marshall and Kirsty Marrins to continue in service for an interim period until their vacancies are filled by appointment of new trustees currently being considered for the positions

That the named trustee be reappointed to continue in service for a second term of three years, as Treasurer

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* 6. Sarah Welsh

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* 7. Date:

Date

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* 8. Your email address

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* 9. Please type in your name again as your ”signature” for this form.
Name:

Please ensure the form is signed and dated above no later than 5pm on 25 November, 2025.
Notes

Form of proxy

1. As a member of the Company you are entitled to appoint a proxy or proxies to exercise all or any of your rights to attend and speak at the next general meeting of the Company. You can only appoint a proxy using the procedures set out in these notes.

2. Appointment of a proxy does not preclude you from attending the meeting in person. If you have appointed a proxy and you then attend the meeting in person, your proxy appointment will automatically be nullified.

3. A proxy does not need to be a member of the Company but must attend the meeting to represent you. If you wish to appoint a proxy other than the chairman of the meeting, insert their full name in the box. If you leave this space blank, the chairman of the meeting will be appointed your proxy.

4. As a CharityComms organisational or corporate member, you have one vote. You will need to designate one person from your organisation to either attend the AGM in person OR vote using the proxy form. More than one person from your organisation may attend and speak at the AGM, but only one person may vote. Each organisation can only submit one proxy form.

Returning your form of proxy

5. Please complete the form by

i) Signing it (see note 7 below) and
ii) Dating it and
iii) Submitting it by no later than 5.00 pm on 25 November 2025.

6. Please type in your name again as your electronic ‘signature’ for this form.

7. If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence. For details of how to change your proxy instructions or revoke your proxy appointment see the notes to the notice of meeting.

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