1. Please read the following important information before starting your application

Please read the grant guidelines before submitting your application.

National Science Week is Australia’s annual celebration of science and technology. Running each year in August, it features more than 1000 events around Australia.

This year National Science Week in the ACT will feature an exciting array of online, in person and hybrid events to align with the ongoing COVID-19 situation. We are seeking applications for creative and engaging events, with all events requiring an online-only contingency plan in the event of a lockdown in August.

For both online or in-person events, creativity and interactivity is key for success. Consider livestreams, alternate reality games, science demonstrations, and everything in between—the sky’s the limit!

The ACT National Science Week Committee is offering grants of up to $2000 with several special grants (up to $5000) available for events that specifically target underrepresented audiences:  disadvantaged youth, Aboriginal and/or Torres Strait Islander peoples, the LGBTIQA+ community, people with disability, or older adults (65+). Our objective is to fund a set of events that reach as diverse an audience as possible, and funding will be allocated accordingly.

Eligibility

Your event needs to be open to the general public and aimed at ACT residents during National Science Week (13-21 August). If your event is the week before or after these dates, you can still apply and your event may be considered!

Please note: schools are NOT eligible for ACT grants unless the event is open and advertised to the wider public. ASTA runs a grant round specifically for schools.

ACT grant applications will be assessed against the following selection criteria:
  • Level of explanation: the event is thoroughly described and well explained
  • Originality: the event is innovative and shows creativity in content/format
  • Feasibility: the event is achievable and has an online-only contingency plan
  • Accessibility: the event is accessible and requires few prohibitive resources to participate
  • Privacy: the event appropriately takes into account participant privacy and personal information
  • Safety: the event takes into account participant safety (as appropriate) including consideration for ACT COVID-19 requirements and particular vulnerable groups e.g. minors 
  • Community impact: there is a clear indication of how the idea/event provides community impact
  • Value for money: the value for money of the idea/event is clear
  • Diversity: the idea/event targets and caters to a usually underrepresented audience and showcases diversity in presenters
  • Event targets identified audience: a clear and detailed plan to target the specified audience has been outlined
Preference will be given to events that:
  • Demonstrate in-kind contributions or partnerships with other organisations/community groups
  • Demonstrate cross-disciplinary content
If your application is successful, you will receive support from the ACT National Science Week committee with event planning and evaluation as needed.

See here for helpful info on how to organise an event.

Applications close 11.59pm AEDT on Sunday 27 March.

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* 1. Full name

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* 2. Are you applying as an individual or as an organisation?

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* 3. Phone number

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* 4. Email

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* 5. ABN (If you don't already have an ABN, you can apply online for free)

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* 6. Name of event/activity

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* 7. Event type

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* 8. Date(s) of event/activity (known or intended)

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* 9. Time of event/activity (known or intended)

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* 10. Event location and/or online platform e.g. Facebook, Youtube, Twitch, other (known or intended)

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* 11. Describe in 250 words or less your event/activity, its purpose or goal, and its prospective community impact

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* 12. If a potential COVID-19 lockdown impacts your activity, please describe how you will alter the event to be run online.

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* 13. Please describe (in a few sentences) how you have considered the accessibility of your event/activity for your intended audience. For online events, does your event/activity require specific equipment, technology, subscriptions/software, large downloads, high speed internet, accounts on websites not commonly used etc. For in-person events, is your event accessible for those with prams or those in wheelchairs, by public transport, etc.

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* 14. Expected audience/participant numbers

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* 15. Have you considered how you will ensure audience/participant privacy and personal information confidentiality for your event? Please see appropriate privacy regulations e.g. Review of the Privacy Act 1988

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* 16. Briefly comment on how you will ensure audience/participant safety for both in-person and online (e.g. forum/chat moderation) events/activities as applicable, particularly if you are targeting vulnerable audiences. Please note that event organisers are required to comply with all local laws in relation to privacy, WHS, and COVID-19 requirements.
You can find a risk assessment template online, which may assist you.

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* 17. Prospective audience age range(s):

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* 18. Please choose your target audience. If multiple audiences, please elaborate in other. 
TIP: Choose only the audiences you are targeting, not just all that may participate.

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* 19. Will you be targeting any underrepresented audiences such as disadvantaged youth, Aboriginal and/or Torres Strait Islander peoples, the LGBTIQA+ community, people with disability, or older adults?
(Note: Not all events need to target an underrepresented audience, only if you are applying for the special $5000 grant)

Events targeting underrepresented audiences should:
  • Specifically advertise and cater to the underrepresented group
  • Have the majority of intended participants be from the underrepresented group
  • Have a member of the underrepresented group involved in the organisation of or consultation for the event

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* 20. If your event intends to specifically target an underrepresented audience listed above, please describe how you intend to specifically advertise to, support, and engage appropriately with said audience.

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* 21. If you are targeting underrepresented audiences, respectful and appropriate consultation with the communities you are targeting is essential.
Which relevant organisations or individuals will you be working with for this event (actual or intended)?

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* 22. Describe (in a few sentences) how you are planning to advertise to and engage with the audience(s) described in questions 19-20.
TIP: Different audiences require different methods of communication.

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* 23. Briefly describe how you will ensure that your organisers, content creators, and presenters reflect the diversity and inclusiveness of the STEM community.

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* 24. How will you evaluate the success of your event (e.g. number of participants, survey)?

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* 25. Total funding amount requested
Please specify up to $2000 as a number only (e.g. $500 enter as 500). If you are targeting an underrepresented audience (as stated above), you may specify up to $5000. If you are GST registered, please note that all funding excludes GST.

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* 26. Projected funding expenditure and justification
  • Next to each item, list the amount you are requesting and what, specifically, you are requesting it for e.g. webcam for filming talks ($50).
  • Unjustified expenses will not be funded, and some projects may be partially funded at the discretion of the committee.
  • Due to the exceptional challenges of COVID-19, this year small amounts may be spent on AV equipment and lighting. Amounts requested must be within reason and will be approved at the discretion of the committee.
  • Due to the limited availability of funding, the costs of salaries, capital equipment, etc are unlikely to be fully funded.
  • For events targeting underrepresented audiences, the budget should ideally reflect efforts to increase access for these audiences.

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* 27. Will you be seeking or receiving any additional funding or in-kind contributions from other partnerships? We particularly encourage collaboration with local organisations whose work may have been impacted by COVID-19.

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* 28. Any other information or comments to support your application that you would like to add

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* 29. How did you hear about the 2022 ACT National Science Week grants?

 
50% of survey complete.

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