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Year-End - Client Authorization and Client Details - 2025

Due Date - 12/05/2025

Please submit this no later than 12/05/2025.
This form is required to successfully close your 2025 year end and process your W-2s. Thank you for being an amazing partner to us at PNI•HCM and GovConPay.
1.Enter your Company Name(Required.)
2.Enter your Client ID(Required.)
3.Enter Your Name (First and Last Name)(Required.)
4.Enter Your Email(Required.)
5.Electronic W-2's status - (we recommend electronic W-2s to ensure quick and accurate delivery to your employees as soon as they become available). Please share your current status:
6.The IRS allows employers to voluntarily mask SSNs (XXX-XX-1234) on W-2 Forms. Do you want to mask the SSN on your W-2's for 2025?
7.Where do you want us to send your Company W-2's?(Required.)
8.If Other Address, please provide address:
9.We have verified that our Company Legal Name and Address in isolved are correct. Note: Legal Name and Address can be found on the Client Summary screen.(Required.)
10.We have verified our Federal ID Number(s) are correct. (Note: The ID numbers can be found in Tax Maintenance or on the Payroll Summary Report)(Required.)
11.We have verified that our State ID Numbers are correct. (Note: The ID numbers can be found in Tax Maintenance or on the Payroll Summary Report)(Required.)
12.We have verified that our Local ID Numbers are correct. (Note: The ID numbers can be found in Tax Maintenance or on the Payroll Summary Report)(Required.)
13.NEW! We understand that any payroll adjustments / corrections must be entered or sent to PNI•HCM (Payroll Network) PRIOR to processing our last 2025 payroll. Any adjustments after our last payroll will be assessed fees.(Required.)
14.We understand if our company needs to make any changes AFTER OUR LAST PAYROLL in 2025, any adjustments must be received by 12/29/25. PNI•HCM (Payroll Network) will begin processing 4th quarter reports the first week of January. Submitting changes or additional information after processing begins, will result in additional charges and Amended Returns.(Required.)
15.We have reviewed our Employee Information including W-2 Pension Status. (In Client Reports you will find an Employee W2 Preview Report and a W-2 Reconciliation Summary Report to review totals).(Required.)
16.We understand the IRS may assess penalties for inaccurate information. The IRS may assess penalties against employers whose W-2 Forms have mismatched employee names and social security numbers. The penalty for W-2s with incorrect information is $50.00 (maximum $250,000).(Required.)
17.We have verified that the name(s) and social security number(s) on every employee's paycheck matches his/her Social Security card exactly. Important: DO NOT use shortened or nick names (ex. Beth for Elizabeth).(Required.)
18.Do you have any unprocessed 2025 manual or void checks? (***Remember – checks issued in 2025 cannot be voided in 2026***)(Required.)
19.Third Party Sick Pay Reporting:(Required.)
20.Any changes to the information provided in this survey must be reported to PNI•HCM (Payroll Network) asap to avoid any year-end processing delays.(Required.)
21.Please confirm the month your new Fiscal Year starts (i.e. January, March, July, etc)  Enter N/A if you do not use a fiscal year.(Required.)
22.Fiscal Year based on
23.If you have a 1099 Workforce, do you want PNI•HCM to create the 1099 Forms?(Required.)
24.If you have a 1099 Workforce, do you want PNI•HCM to electronically file the 1099's?
25.We review the Exceptions Report from the Payroll Preview before processing EVERY payroll and there are no outstanding items to correct.