2025 Great Ocean Road Womens Surf Fest - Stall holder Expression of Interest

Welcome to the Great Ocean Road Womens Surf Fest

Thank you for your interest in becoming a stall holder for the Great Ocean Road Womens Surf Fest! The Great Ocean Road Womens Surf Festival is an all inclusive surfing festival celebrating everything about women's surfing. The festival will provide opportunities for surfers from all backgrounds and experience to come together and celebrate their love for surfing and the ocean.

The festival will be held on November 15 & 16, 2025 in Lorne on the Great Ocean Road.

As part of the festival, we will be hosting a market on the foreshore at Lorne featuring local produce providers, artists and surf stalls from across the state. We will be prioritising female led businesses that are connected to the surf community in selecting stall holders. The market will be held on both the Saturday and Sunday from 9am - 3pm.

Takeaway food stalls are by invitation only, reflecting our commitment to supporting local businesses.

Please fill out the following form and we will be in touch regarding acceptance as part of the market.

Fees:
1-day Stallholder (no power, 3m x 6m space): $50
2-day Stallholder (no power, 3m x 6m space): $75

SET UP TIME DAILY
From 7:00am until 9:00am
(No Entrance to Cars after 8:30am)
All vehicles must be onsite by 8:30am
Cars cannot be moved out of the the market area until after 3pm each day, when the Market has concluded.
TERMS & CONDITIONS
  • Applications may be cancelled, and site numbers adjusted at the discretion of the market coordinator and are subject to change without notice.
  • All stallholders must have Public Liability Insurance and it must be current/valid on the date of the market - please bring a copy on the day and keep it with you for the duration of the market. Insurance must include cover of accidents within your own stall.
  • Refunds will only be paid if Surfing Victoria is notified 28 days prior to market date.
  • Each stallholder acknowledges that there may be several vendors selling similar products attending any given market, Surfing Victoria will do their best to space out these stalls.
  • Stallholders acknowledge that inclement weather is a risk inherently associated with an outdoor event. In the instance that the market doest not take place due to weather, stall fees will not be refunded.
  • Set up time from 7am until 8:30am and pack down from 3pm until 4:30pm - no entrance to cars after 8:30am and all cars must be off site by 4:30pm. For safety reasons, all cars must stay on site until the market ends at 3pm.
  • One car per site, if your vehicle does not fit you will need to book two sites or move it off site before 8:30am.
  • A maximum of two sites will be offered to any one stall holder.
  • All stall holders must comply with the Surf Coast Shire Plastic Wise: Policy: https://www.surfcoast.vic.gov.au/Environment/Sustainability/Plastic-Wise-Program
  • Products that may infringe copyrights MUST NOT BE SOLD.
  • Stall holders have a duty of care to avoid exposing themselves or other persons to situations that could lead to injury or damage to property.
  • Stall holders must have their own public liability Insurance to cover accidents within their own stall
  • All electrical and mechanical equipment must comply with OH & S standards.
  • Tent pegs are to be sandbagged and tent stays are to be flagged, anything larger than tent pegs cannot be used.
  • All marquees and loose items must be secured appropriately with each marquee leg to have at minimum 10kg of weight.
  • Smoking is not permitted within stalls or the markets. No alcohol is to be consumed within any stalls or the markets, except, with a liquor license, providing samples for customers.
  • The stallholder is to leave their site clean at the end of the day and take their own rubbish with them. Bins provided are for customers only. There is limited space for waste disposal and the first priority is that the market's bins be used by the customers.
  • A Safety Officer will be on site and has complete discretion on stall-holders compliance.
1.I agree to the above terms and conditions stated above.(Required.)