Vendor Management Automation Survey

Question Title

* 1. Please indicate how you are currently performing the following tasks/processes, using a scale of 1 – 5, where:
1 = completely manual
5 = completely automated
N/A = we don’t perform that task

	Completely manual 1	2	3	4	Completely automated 5	N/A
Adding new vendors	Adding new vendors Completely manual 1	Adding new vendors 2	Adding new vendors 3	Adding new vendors 4	Adding new vendors Completely automated 5	Adding new vendors N/A
Managing vendor file changes	Managing vendor file changes Completely manual 1	Managing vendor file changes 2	Managing vendor file changes 3	Managing vendor file changes 4	Managing vendor file changes Completely automated 5	Managing vendor file changes N/A
Identifying duplicate & related vendors	Identifying duplicate & related vendors Completely manual 1	Identifying duplicate & related vendors 2	Identifying duplicate & related vendors 3	Identifying duplicate & related vendors 4	Identifying duplicate & related vendors Completely automated 5	Identifying duplicate & related vendors N/A
Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address)	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) Completely manual 1	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) 2	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) 3	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) 4	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) Completely automated 5	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) N/A
Supplier document management (W8-W9’s, insurance, contracts, environmental reports)	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) Completely manual 1	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) 2	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) 3	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) 4	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) Completely automated 5	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) N/A
Diversity tracking	Diversity tracking Completely manual 1	Diversity tracking 2	Diversity tracking 3	Diversity tracking 4	Diversity tracking Completely automated 5	Diversity tracking N/A
Supplier payment inquiries (back-up documentation, status, etc.)	Supplier payment inquiries (back-up documentation, status, etc.) Completely manual 1	Supplier payment inquiries (back-up documentation, status, etc.) 2	Supplier payment inquiries (back-up documentation, status, etc.) 3	Supplier payment inquiries (back-up documentation, status, etc.) 4	Supplier payment inquiries (back-up documentation, status, etc.) Completely automated 5	Supplier payment inquiries (back-up documentation, status, etc.) N/A
Continuous statement audit / open credit recovery	Continuous statement audit / open credit recovery Completely manual 1	Continuous statement audit / open credit recovery 2	Continuous statement audit / open credit recovery 3	Continuous statement audit / open credit recovery 4	Continuous statement audit / open credit recovery Completely automated 5	Continuous statement audit / open credit recovery N/A
Duplicate payment audits	Duplicate payment audits Completely manual 1	Duplicate payment audits 2	Duplicate payment audits 3	Duplicate payment audits 4	Duplicate payment audits Completely automated 5	Duplicate payment audits N/A
Managing supplier communication campaigns	Managing supplier communication campaigns Completely manual 1	Managing supplier communication campaigns 2	Managing supplier communication campaigns 3	Managing supplier communication campaigns 4	Managing supplier communication campaigns Completely automated 5	Managing supplier communication campaigns N/A
Segregation of duties (compliance reporting, audit trail)	Segregation of duties (compliance reporting, audit trail) Completely manual 1	Segregation of duties (compliance reporting, audit trail) 2	Segregation of duties (compliance reporting, audit trail) 3	Segregation of duties (compliance reporting, audit trail) 4	Segregation of duties (compliance reporting, audit trail) Completely automated 5	Segregation of duties (compliance reporting, audit trail) N/A
Managing preferred payment method	Managing preferred payment method Completely manual 1	Managing preferred payment method 2	Managing preferred payment method 3	Managing preferred payment method 4	Managing preferred payment method Completely automated 5	Managing preferred payment method N/A
New vendor approval	New vendor approval Completely manual 1	New vendor approval 2	New vendor approval 3	New vendor approval 4	New vendor approval Completely automated 5	New vendor approval N/A

Please provide additional thoughts about how you manage the vendor management functions.

Question Title

* 2. Please estimate the amount of resources (time, personnel, budget) that each of these functions absorb, using a scale of 1 – 5, where:
1 = extremely low resources required
5 = extremely high resources required
N/A = we don’t perform that task

	Extremely low resources required 1	2	3	4	Extremely high resources required 5	N/A
Adding new vendors	Adding new vendors Extremely low resources required 1	Adding new vendors 2	Adding new vendors 3	Adding new vendors 4	Adding new vendors Extremely high resources required 5	Adding new vendors N/A
Managing vendor file changes	Managing vendor file changes Extremely low resources required 1	Managing vendor file changes 2	Managing vendor file changes 3	Managing vendor file changes 4	Managing vendor file changes Extremely high resources required 5	Managing vendor file changes N/A
Identifying duplicate & related vendors	Identifying duplicate & related vendors Extremely low resources required 1	Identifying duplicate & related vendors 2	Identifying duplicate & related vendors 3	Identifying duplicate & related vendors 4	Identifying duplicate & related vendors Extremely high resources required 5	Identifying duplicate & related vendors N/A
Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address)	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) Extremely low resources required 1	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) 2	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) 3	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) 4	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) Extremely high resources required 5	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) N/A
Supplier document management (W8-W9’s, insurance, contracts, environmental reports)	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) Extremely low resources required 1	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) 2	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) 3	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) 4	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) Extremely high resources required 5	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) N/A
Diversity tracking	Diversity tracking Extremely low resources required 1	Diversity tracking 2	Diversity tracking 3	Diversity tracking 4	Diversity tracking Extremely high resources required 5	Diversity tracking N/A
Supplier payment inquiries (back-up documentation, status, etc)	Supplier payment inquiries (back-up documentation, status, etc) Extremely low resources required 1	Supplier payment inquiries (back-up documentation, status, etc) 2	Supplier payment inquiries (back-up documentation, status, etc) 3	Supplier payment inquiries (back-up documentation, status, etc) 4	Supplier payment inquiries (back-up documentation, status, etc) Extremely high resources required 5	Supplier payment inquiries (back-up documentation, status, etc) N/A
Continuous statement audit / open credit recovery	Continuous statement audit / open credit recovery Extremely low resources required 1	Continuous statement audit / open credit recovery 2	Continuous statement audit / open credit recovery 3	Continuous statement audit / open credit recovery 4	Continuous statement audit / open credit recovery Extremely high resources required 5	Continuous statement audit / open credit recovery N/A
Duplicate payment audits	Duplicate payment audits Extremely low resources required 1	Duplicate payment audits 2	Duplicate payment audits 3	Duplicate payment audits 4	Duplicate payment audits Extremely high resources required 5	Duplicate payment audits N/A
Managing supplier communication campaigns	Managing supplier communication campaigns Extremely low resources required 1	Managing supplier communication campaigns 2	Managing supplier communication campaigns 3	Managing supplier communication campaigns 4	Managing supplier communication campaigns Extremely high resources required 5	Managing supplier communication campaigns N/A
Segregation of duties(compliance reporting, audit trail)	Segregation of duties(compliance reporting, audit trail) Extremely low resources required 1	Segregation of duties(compliance reporting, audit trail) 2	Segregation of duties(compliance reporting, audit trail) 3	Segregation of duties(compliance reporting, audit trail) 4	Segregation of duties(compliance reporting, audit trail) Extremely high resources required 5	Segregation of duties(compliance reporting, audit trail) N/A
Managing preferred payment method	Managing preferred payment method Extremely low resources required 1	Managing preferred payment method 2	Managing preferred payment method 3	Managing preferred payment method 4	Managing preferred payment method Extremely high resources required 5	Managing preferred payment method N/A
New vendor approval	New vendor approval Extremely low resources required 1	New vendor approval 2	New vendor approval 3	New vendor approval 4	New vendor approval Extremely high resources required 5	New vendor approval N/A

Please provide more thoughts about the resources required for your vendor management-related tasks.

Question Title

* 3. If you could automate these tasks by using a single, self service, web-based system, please rate how beneficial/valuable each of the following would be to you and your department, using a scale of 1-5, where:
1 = very low value/benefit
5 = very high value/benefit

	Very low value/benefit 1	2	3	4	Very high value/benefit 5
Adding new vendors	Adding new vendors Very low value/benefit 1	Adding new vendors 2	Adding new vendors 3	Adding new vendors 4	Adding new vendors Very high value/benefit 5
Managing vendor file changes	Managing vendor file changes Very low value/benefit 1	Managing vendor file changes 2	Managing vendor file changes 3	Managing vendor file changes 4	Managing vendor file changes Very high value/benefit 5
Identifying duplicate & related vendors	Identifying duplicate & related vendors Very low value/benefit 1	Identifying duplicate & related vendors 2	Identifying duplicate & related vendors 3	Identifying duplicate & related vendors 4	Identifying duplicate & related vendors Very high value/benefit 5
Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address)	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) Very low value/benefit 1	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) 2	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) 3	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) 4	Continuous third-party validations (IRS, OFAC screening, TIN Matching, Banking Info, Vendor address) Very high value/benefit 5
Supplier document management (W8-W9’s, insurance, contracts, environmental reports)	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) Very low value/benefit 1	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) 2	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) 3	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) 4	Supplier document management (W8-W9’s, insurance, contracts, environmental reports) Very high value/benefit 5
Diversity tracking	Diversity tracking Very low value/benefit 1	Diversity tracking 2	Diversity tracking 3	Diversity tracking 4	Diversity tracking Very high value/benefit 5
Supplier payment inquiries (back-up documentation, status, etc.)	Supplier payment inquiries (back-up documentation, status, etc.) Very low value/benefit 1	Supplier payment inquiries (back-up documentation, status, etc.) 2	Supplier payment inquiries (back-up documentation, status, etc.) 3	Supplier payment inquiries (back-up documentation, status, etc.) 4	Supplier payment inquiries (back-up documentation, status, etc.) Very high value/benefit 5
Continuous statement audit / open credit recovery	Continuous statement audit / open credit recovery Very low value/benefit 1	Continuous statement audit / open credit recovery 2	Continuous statement audit / open credit recovery 3	Continuous statement audit / open credit recovery 4	Continuous statement audit / open credit recovery Very high value/benefit 5
Duplicate payment audits	Duplicate payment audits Very low value/benefit 1	Duplicate payment audits 2	Duplicate payment audits 3	Duplicate payment audits 4	Duplicate payment audits Very high value/benefit 5
Managing supplier communication campaigns	Managing supplier communication campaigns Very low value/benefit 1	Managing supplier communication campaigns 2	Managing supplier communication campaigns 3	Managing supplier communication campaigns 4	Managing supplier communication campaigns Very high value/benefit 5
Segregation of duties (compliance reporting, audit trail)	Segregation of duties (compliance reporting, audit trail) Very low value/benefit 1	Segregation of duties (compliance reporting, audit trail) 2	Segregation of duties (compliance reporting, audit trail) 3	Segregation of duties (compliance reporting, audit trail) 4	Segregation of duties (compliance reporting, audit trail) Very high value/benefit 5
Managing preferred payment method	Managing preferred payment method Very low value/benefit 1	Managing preferred payment method 2	Managing preferred payment method 3	Managing preferred payment method 4	Managing preferred payment method Very high value/benefit 5
New vendor approval	New vendor approval Very low value/benefit 1	New vendor approval 2	New vendor approval 3	New vendor approval 4	New vendor approval Very high value/benefit 5

Please provide more thoughts about how automating vendor management-related tasks would benefit you and your department.

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33% of survey complete.

Question Title

* 1. Please indicate how you are currently performing the following tasks/processes, using a scale of 1 – 5, where: 1 = completely manual 5 = completely automated N/A = we don’t perform that task

Question Title

* 2. Please estimate the amount of resources (time, personnel, budget) that each of these functions absorb, using a scale of 1 – 5, where: 1 = extremely low resources required 5 = extremely high resources required N/A = we don’t perform that task

Question Title

* 3. If you could automate these tasks by using a single, self service, web-based system, please rate how beneficial/valuable each of the following would be to you and your department, using a scale of 1-5, where: 1 = very low value/benefit 5 = very high value/benefit

* 1. Please indicate how you are currently performing the following tasks/processes, using a scale of 1 – 5, where:
1 = completely manual
5 = completely automated
N/A = we don’t perform that task

* 2. Please estimate the amount of resources (time, personnel, budget) that each of these functions absorb, using a scale of 1 – 5, where:
1 = extremely low resources required
5 = extremely high resources required
N/A = we don’t perform that task

* 3. If you could automate these tasks by using a single, self service, web-based system, please rate how beneficial/valuable each of the following would be to you and your department, using a scale of 1-5, where:
1 = very low value/benefit
5 = very high value/benefit