Side-events are events that take place in conjunction with official United Nations Meetings, organized for the purpose of sharing experiences and increasing opportunities for informal dialogue among the meeting participants. All side-events held at UN Headquarters MUST be organized by, or in collaboration with, a Member State or a UN entity or an NGO in consultative status with ECOSOC.

United Nations Member States and Agencies are invited to inform UNDESA's Division for Social Policy and Development (DSPD) of any other planned side-events in order to include the event in the list of side-events to the meeting. Please contact us at ngo@un.org to provide event information.
 
Please note the following:
  • Governments, UN agencies and civil society organizations can submit an application to conduct side-events at the OEWG on Ageing;
  • Civil society organizations (CSOs) include non-governmental organizations (NGOs) in Consultative Status with ECOSOC and Accredited NGOs to the OEWG on Ageing;
  • Side-events should be related to the work of the OEWG on Ageing;
  • Due to space limitations, every attempt will be made to accommodate all side-events; however, priority will be given to multi-stakeholder events that include Governments, UN agencies and civil society organizations.

Deadline:
  • The deadline for submission of online application forms for side-events is 2 July 2018 by 11:30 p.m. New York Time;
  • UNDESA DSPD will post a of list all confirmed side-events by 9 July 2018 on the website of OEWGA at http://bit.ly/un-oewg9-ageing;

Room allocation and services: 
  • UN conference rooms are free of charge; 
  • Side-event organizers are responsible for all costs related to technical services (audio, powerpoint, live webcast etc.) provided by UN Facilities and Management Services and if your event has been confirmed you will receive detailed information on how to request for these services;
  • Refreshments are optional and can be provided (Side-event organizers should contact the official UN caterer, CulinArt Group, directly (https://unitednations.catertrax.com);
    Please note: Food is not allowed inside conference rooms, but only in designated areas.
Please note that UNDESA DSPD is not responsible if services requested are not provided due to non-payment of your invoice.

Confirmed side-events:


- Detailed information on side-events should be posted on the websites of convening organizations. A link will be provided to these sites from the OEWG on Ageing website;
- We request that promotional flyers, brochures etc. are emailed to ngo@un.org by Monday 16 July 2018 for inclusion on our website. We cannot guarantee that information provided after this date will be posted online.

Cancellation of confirmed side-events:


- In the event your event needs to be cancelled you must provide at least 48 hours’ notice via email to ngo@un.org or you will be liable for any costs related to the event.

- Event organizers who cancel without notice and no-shows will not be allowed to host an

* 1. First Name

* 2. Last Name

* 3. Official Organization Name

* 4. Phone Number

* 5. E-mail

* 6. Type of Event

* 7. Event Title

* 8. Speakers (First Name, Last Name, Title, Organization Name)

* 9. Website (Recommended that detailed information on side-events such as background information, speakers' bios/CVs and statements/presentations should be posted on the websites of convening organizations)

* 10. Preferred Dates and Times: (please select a minimum of 3 options)

  10 - 11.30 am (not available on 23 July) 11.45 am - 1 pm 1.15 - 2.30 pm 3 - 4.30 pm 6.15 - 7.45 pm *
23 July 2018
24 July 2018
25 July 2018
26 July 2018

* 11. Details of Event (further information/updates can be provided later):

T