Introduction

Welcome to the 2020 Annual CCoC Project Evaluation. The purpose of this evaluation is to demonstrate the effectiveness of the NYC CCoC's HUD funded projects and ascertain project level performance. Results from this evaluation will inform the project ranking used in the annual competitive funding application, also known as the HUD CoC Program Notice of Funding Availability (NOFA).

This Survey captures data and information that is not found in the HMIS Data Warehouse. This Survey is to be completed in addition to the automated Foothold NYC CoC Evaluation Tool.

Please complete one (1) survey for each of your HUD-funded CoC grants only. (Do not complete a survey for projects that are not receiving HUD CoC Program funding, are "new" projects in their 1st year of grant operations, or have been granted an exemption by the Evaluation committee co-chairs). To complete the Survey, you will need to run an APR from the NYC HMIS Data Warehouse (https://nychmis.footholdtechnology.com) for the Federal Fiscal Year 10/1/2018 – 9/30/2019.

This Survey accounts for 21 points on the Evaluation. There is an extra credit point that will allow for a maximum of 22 total points. There are two (2) questions at the end of the Survey that can result in a maximum deduction of six (6) points for non-attendance at mandatory training sessions.

If you are having trouble uploading supporting documents, accessing the NYC HMIS database, or if you have any questions, please contact the NYC DSS CCoC team at nycccoc@dss.nyc.gov.

This online survey must be completed no later than Close-of-Business (COB) Friday, December 27th, 2019 for every HUD-funded project of your organization eligible for renewal. Failure to complete this Survey and submit accompanied back-up documentation specified in the CCoC Evaluation Instructions and below questions can result in a reduction of the project score.


Question Title

* 1. Organization Name and Contact Person

Question Title

* 2. Specify start and end dates for the most recently completed CCoC funded project contract

Date
Date

Question Title

* 3. State the contract amount for the contract that has just ended (as a whole number, without $.)


Contract Amount :

Question Title

* 4. Please confirm the project type you are completing this survey for

Question Title

* 5.[1 Point] The NYC CCoC requires projects to maximize the use of mainstream benefits and encourages providers to have staff members become SOAR Certified. The SOAR approach streamlines the SSI/SSD application process and establishes an expedited timetable for benefit approvals.

( RRH and TH-RRH projects are exempt from this question in 2020 Evaluation.)

Is at least one person from your organization SOAR Certified and/or who uses SOAR to apply for client benefits? 

Question Title

*

NOTE:  SAMSHA has advised the NYC CCoC that Train-the-Trainer/Super User approach is not permitted. For the 2020 Evaluation, only SOAR-Certified persons will be acceptable. 

Name of person

Question Title

* Please upload proof of:

  • SOAR Certification (SAMSHA confirmation email) 

Question Title

* 6. [1 point] Did staff trained in SOAR use SOAR to attempt to obtain SSI/SSD benefits for at least one client/consumer in the last year? Check one: 

(RRH and TH-RRH projects are exempt from this question in 2020 Evaluation.)

Question Title

* Please upload proof from the OAT system if 'Yes" above

Question Title

* If No, [at least one of the circumstances below must be selected to receive credit]

All of the contracted clients have maximized their benefits and therefore there is no need to utilize SOAR AND there were no new clients in my program during this Evaluation period and therefore the program did not need to utilize SOAR.

Question Title

* Our organization attempted to utilize SOAR but experienced challenges, and chose to resort to alternative methods, and were able to enroll clients in SSI/SSD. Note: The CCoC reserves the right to request further proof in the form of documentation for this choice. The national average of 1st time applicant approval is 60% within a 9- month period using the SOAR method. The CCoC may also request proof that an alternative method met this benchmark. 

Question Title

* 7. [1 point] Have you assisted your clients with other supportive services for benefits/entitlements and/or back to work support? Please check all that apply (one point maximum regardless of # of selections).

Question Title

* 8. [8 points] Specify the total HUD funds expended during the last contract (as a whole number, without $.)

Question Title

* 9. [1 point] Did quarterly drawdowns occur after receiving the contract?

Question Title

* 10. [1 point] Did your program fully spend down HUD Administrative budget line dollars? 

Question Title

* If "No", please provide the amount of Administrative dollars spent under this funding line. 

Question Title

* Does the person completing this Survey certify that the information above is true and accurate?

Question Title

* Use the space below to provide any additional explanation or information you think might be necessary. 

Question Title

* 11. Board awareness of the NYC CCoC and understanding of the importance of the role and experience of a consumer a/k/a person-with-lived-experience, in order to inform organizational and program decisions, is a national and local priority for organizations receiving HUD McKinney-Vento funding.  
  • [2 points] Is a homeless or formerly homeless person on one of the following (a minimum of one is required, but you may check all that apply; additional selections do not result in additional points): 

Question Title

* 12. Please attest to the following:

Question Title

* 13. [1 point]  Environmental Review: The environmental review is required for all HUD-funded projects to ensure that the proposed project does not negatively impact the surrounding environment and that the property site itself will not have an adverse environmental or health effect on end users.

Please attest to the following for the project grant:

Question Title

* 14. [1 point] Please certify that your organization is in compliance with the following policies required by HUD, and adopted by the NYC CCoC in the 2018 NOFA (full point awarded only if all four policy options selected):

Question Title

* 15. [1 extra credit point] Did your organization participate in the 2019 HOPE count? 

Question Title

* The following questions refer to the Coordinated Entry Process in NYC, which will assist the NYC CCoC in evaluating the Access, Assessment, and Prioritization components of CAPS. Answers are required, but un-scored.

16. Does your agency have access to the PACT system to complete the 2010e Supportive Housing Application or the Coordinated Assessment Survey?

Question Title

* 17. Do you use the 2010e supportive housing eligibility determinations for intake of clients to your CCoC program?

Question Title

* 18. If you do not use the 2010e determinations, please explain the population you serve and the eligibility process for your CCoC program:

Question Title

* 19. If you use the 2010e determinations, do you also use the Standardized Vulnerability Assessment (SVA) to prioritize placements in your supportive housing program?

Question Title

* 20. Does your program receive your referrals (HRA supportive housing packets) electronically through the PACT system for HRA/DHS?

Question Title

* 21. [Minus 3 points if not compliant] Did your organization attend mandatory HMIS training in September 2019? (Held at the office of Foothold Technologies.) If multiple persons attended, you need only list one person

Question Title

* Contact Information

Question Title

* 22. [Minus 3 points if not compliant] Did a representative of your agency attend the mandatory Environmental Review training in the Summer of 2019? (Held at the HUD Field Office, 26 Federal Plaza.) If multiple persons attended, you need only list one person.

Question Title

* Contact Information

Question Title

* 23. Please provide any comments and/or issues the NYC DSS CCoC team should be aware of:

Question Title

* 24. Please provide any additional supplementary documentation described in the tool and/or supports your evaluation responses. (If you have multiple documents you will need to email them to the NYC DSS CCoC team separately.) Please use the following naming convention: "[Type of Documentation]_[NAME OF ORGANIZATION]_[NAME OF PROJECT]"

Question Title

* 25. This year the NYC CCoC will again conduct an audit process to verify the existence of backup documentation, data, and information. The CCoC may reach out to the program leadership to review materials associated with these questions for some projects during this Evaluation period. Missing or inaccurate back-up verification will result in a reduction in points for the specific question, which will impact the project's overall Evaluation score for this Evaluation Period.

Do you understand this policy and agree to comply with it if contacted by the NYC CCoC?

Question Title

* 26. By submitting this Survey you are certifying that the information contained herein is true and accurate, and acknowledge that your Survey is complete and all HMIS data is up to date. Any false and/or inaccurate statements will result in a reduction in points for this question and the contract's overall Evaluation score for this Evaluation Period.

Question Title

* 27. Have you signed and uploaded the 2020 Evaluation Survey Attestation  Form included in Section X of the Evaluation Instructions document? 

Question Title

* If you answered "No" to the question above, please upload the 2020 Evaluation Survey Attestation form. 

( Privacy & Cookie Notice

T