Proposal Guidelines

The deadline for submissions is Friday, July 19, 2019. Program submissions received after this date will not be considered for the 2020 conference.

The Visual Resources Association’s 2020 Annual Conference will be held in Baltimore, Maryland, from Tuesday, March 24th, through Friday, March 27th, 2020, at the Royal Sonesta Harbor Court Baltimore. Please mark your calendar.

Proposals for papers, sessions, special interest/user groups, and workshops are now being solicited for the 2020 program. All proposals are welcome, and if you have other conference ideas or suggestions that do not fit the conference proposal form, please reach out to the Vice President for Conference Program, Sara Schumacher at Please note a call for Lightning Round presenters will go out in the fall/winter, so that we can better accommodate recent innovations and activities, as well as, students and emerging professionals. 

What should you propose?

Past conference schedules can give you an idea of the range of topics presented in previous years or read through the list below of suggested topics compiled from the 2019 post-conference survey responses to find inspiration. Please, do not be afraid to deviate and propose something new or highlight an area of concern that you feel has not been adequately addressed previously, as you may find new collaborators and colleagues. Moderators may put out calls for presenters within a proposed topic before or after the submission of a proposal. The VRA Executive Board will be looking for articulate and concise submissions with lists of presenters, but submissions without presenter lists are encouraged as well.

Suggested topics:

Coding (PHP, Python, SQL, etc.)
Community Outreach
Copyright/Intellectual Property
Digital Asset Management, Digital Curation, Digital Preservation, etc.
Digitization (Workflows, Digital Capture and Imaging Technologies)
Digital Scholarship and Digital Humanities
Diversity, Equity, Inclusion, Cultural Competencies, Social Justice
Project Management (Communication, Grant writing, Prioritization, Leadership, etc.)
Linked Data
Materials/Objects collections
Metadata/Cataloging Ethics (Decolonizing vocabularies, Radical cataloging)
Storytelling and Oral History
Technologies (GIS and mapping, 3D imaging, etc.)
Tools: Open Source, Evolution, Future Trends
Workplace cultures and professional transitions (academic departments, libraries, cultural heritage institutions, archives, corporate, etc.)

A paper is an individual idea submission, which will be reviewed for possible grouping into a session. Your ideas, whether they come to us alone or in a group, are equally valued in the Board's proposal and selection process.

A session is a maximum 60-minute moderated panel, usually consisting of no more than 3 presenters each, speaking for 15 to 18 minutes, followed by a brief facilitated question and answer period. If you feel your session topic requires more time, consider dividing it into two sessions, consisting of a Part I and a Part II.

A special interest/user group is a 60-minute informal, community -driven, facilitated group discussion on topics related to a specific segment of the VRA membership.

A workshop is a 2, 4, or 8-hour workshop to develop skills and experience in the field of visual resources with hands-on activities.

Questions regarding the proposal process and the various presentation formats included in the VRA Conference pro

Question Title

* 1. What format are you proposing?