ISPOR 2023 Affiliate Event Request Form

ISPOR 2023 is the leading global conference for Health Economics and Outcomes Research (HEOR), for discussion and dissemination of the latest trends in healthcare. ISPOR 2023 presents a prime opportunity for affiliates of ISPOR – exhibitors, sponsors, supporters, partners, and ISPOR members to hold Affiliate Events in conjunction with ISPOR’s Annual Meeting. All Affiliate Events held in conjunction with ISPOR 2023 are required to adhere to the following process and established criteria for Affiliate Events.

AFFILIATE EVENT REQUEST PROCESS
Any Affiliate Event that includes attendance by ISPOR conference delegates regardless of the hosting organization status (exhibitor, sponsor, member, partner, etc), is considered an Affiliate Event and is required to complete a Submission Form for review and approval by the ISPOR Global Events Team.

The designated Venue for ISPOR 2023 is the Boston Convention and Exhibition Center - Please do not attempt to make reservations directly with the BCEC or any ISPOR program hotels before approval. This will forfeit your request for space. These venues will not reserve sleeping rooms, suites, or meeting room/function space for Affiliate Events for any individuals/organizations during the annual meeting without prior approval from the ISPOR Global Events Team.

Submissions
Requests for Affiliate Events held during ISPOR 2023 must be submitted for approval to the ISPOR Global Events Team via this submission form (per event). If you have any questions prior to submitting your Affiliate Event request, please email exhibit@ispor.org. All required fields must be completed for a submission form to be considered final and for submission to proceed to the review and approval process.

Approvals
The ISPOR Global Events Team will review submission requests to determine whether the proposed Affiliate Event meets ISPOR criteria. The contact liaison provided with the submission form will be notified by email within ten (10) business days of receipt of the request if the Affiliate Event has been approved.

Upon authorization, the Global Events Team will inform the Venue of the approval and will provide the contact liaison’s name and email. From that point forward, the approved organization will work directly with the Venue to plan and contract the event.

Once your Affiliate Event has been approved no changes (day, date, time, size, event type) of any kind are allowed without a secondary review of the proposed changes. Should your approved Affiliate Event need to be modified please email exhibit@ispor.org for a secondary review and approval. Affiliate Events with modifications that are not approved are subject to cancellation.

Please note that Affiliate Event space is limited, and requests will be considered on a first-come, first-served basis.

AFFILIATE EVENT CRITERIA
To make certain your Affiliate Event complies with ISPOR’s criteria please review the following information.

Approved Dates and Times for Affiliate Events
Affiliate Events are only permitted during hours that do not conflict with the Conference Educational Program, Poster Sessions, or other official ISPOR functions. Events may only be scheduled as follows:

Prior to Monday, May 8: No time restrictions, events can be held all-day
Monday, May 8 Before 8:00 a.m. and Any time after 6:30 p.m.
Tuesday, May 9 Before 8:00 a.m. and Any time after 6:30 p.m.
Wednesday, May 10 Before 8:00 a.m. and Any time after 1:00 p.m.

Note: Times are listed in EST – please plan accordingly for your Affiliate Events

DISCLAIMERS
Once your request is approved, contact information for all service providers will be forwarded with acceptance of your affiliate space request. The affiliate contact is responsible for all costs for any additional services or labor required.

ISPOR is not responsible for private property being left unattended in the reserved Affiliate Meeting Space. Please be mindful of all personal property and valuables throughout the conference.

All matters and questions not covered by the above guidelines are subject to the discretion of ISPOR. These guidelines may be amended at any time by ISPOR, and all amendments shall be equally binding on all parties. In the event of any amendment or addition to these guidelines, a written notice will be given by ISPOR to contracted parties.

The Exhibit and/or Sponsoring Company requesting space are responsible for the actions of their employees and/or attendees and will be expected to follow the guidelines outlined. The affiliate group shall protect, indemnify, hold harmless and defend ISPOR, its officers, directors, agents, and employees against all such claims, liabilities, losses, damages, and expenses, including reasonable attorneys’ fees and costs of litigation; provided that the foregoing shall not apply to injury, loss or damage caused by or resulting from the negligence of ISPOR, its officer, directors, agents or employees.