Executive Assistant to the CEO

MJBizDaily, award-winning producer of America’s fastest-growing B2B tradeshows as well as the most trusted business news publisher for the cannabis and hemp industries is seeking an Executive Assistant (EA) to the CEO. Based at our Denver-area HQ, this position offers the pleasure of being surrounded by a passionate, professional colleagues, good benefits and the option to work from home for a portion of your week.
 
The EA will report directly to and support our CEO as her trusted right hand, handling everything from her busy schedule to drafting presentations for her speaking engagements. On a lesser basis, they will also assist four additional members of the management team as well as coordinating with PR on the CEO’s behalf when needed. Their role will include, but not be limited to:
  •  Handling the CEO’s heavy calendaring, scheduling and meetings set-up, in line with her priorities, and alerting her to changes and important situations.
  • Making travel arrangements for CEO and a handful of other top executives (using the Concur system) including selecting flights, hotel, as well as communicating and coordinating with key staff, outsiders, and partners. Organizing off-site meals or meetings requirements (rented meeting space, etc.) as required.
  • Handling and protecting highly confidential information.
  • Coordinating with members of the CEO’s team and key vendors/partners such as our lawyers, to help ensure their reports and requests for assistance, input and/or sign off are handled swiftly and smoothly.
  • Critical administrative tasks including preparing presentations, making sure the CEO receives promised deliverables and materials from other departments, triaging the CEO’s LinkedIn account, updating corporate Board minutes, and more.
The successful candidate will:
  • Be a fast-learner and a self-starter with initiative who approaches the CEO with a service mindset; alert to balls that might be dropped and able to suggest and carry forth improvements.
  • Have demonstrated ability to proactively ask questions and identify opportunities that contribute to the efficiency of the CEO’s activities.
  • Be highly organized, in particular as regards time management, juggling multiple priorities, communications and types of documents.
  • Flourish in an ever-changing environment in a growing and rapidly evolving company.
  • Excel in communicating, including grammar, punctuation and spelling, and ability to use technology, in a highly professional manner with all levels of individuals within and external to the organization.
Requires a minimum of 5-7 years administrative support as an Executive Assistant to a top executive or company leader in a fast-moving, environment. You should be personable, trustworthy, consistently upbeat and a pleasure to work with. May require occasional travel. College degree preferred but not required with the right experience.

Marijuana Business Daily is a division of Anne Holland Ventures Inc, an award-winning, woman-owned company which has been listed annually in Inc’s list of America’s fastest growing companies since 2015. We are an equal opportunity employer.

Question Title

* 1. Please enter information below (to be used for HR purposes only)

Question Title

* 2. Do you currently live in the Denver metro area? If not, when do you plan on moving there?

Question Title

* 3. Please provide the following:

Question Title

* 4. Please attach your resume - file size limited to 16MB

DOCX, DOC, JPEG, GIF, JPG, PDF, PNG file types only.
Choose File
No file chosen

Question Title

* 5. Please rate your experience leading in the seven main areas involved in this position:

  My top skill I'm fully competent Not my best Not done yet
Anticipating needs
Triaging my boss’s heavy incoming communications
Managing a C-level exec’s schedule
Business travel planning
Creating PowerPoint presentations
Coordinating company-wide
Supporting multiple execs
Following up to make sure things get done

Question Title

* 6. How much direction and guidance do you prefer to receive?

Question Title

* 7. Please briefly describe a time when your boss had an emergency and you were able to step in and save the day?

Question Title

* 8. How do you like working in a fast-moving, swiftly-changing environment?

Question Title

* 9. Please briefly tell us why out of all our applicants, you are the perfect person for this critical position in our organization:

T