2020 OAMRS Annual General Meeting Proxy

This is your voting "Proxy" for the upcoming AGM, which will be held on May 1, 2020. This is your ENTITLEMENT/RIGHT to exercise your democratic privilege as a paying Member of the OAMRS.

Proxies will be accepted up until 48 hours prior to the AGM. DEADLINE: April 29, 2020

Do not complete this Proxy if you are planning on attending the AGM in person or via Virtual AGM - live webinar. You will have the opportunity to participate in the 'live' vote at the meeting.

Question Title

* 1. Provide your Name and Membership Number

Member Name (First and Last)

OAMRS Membership Number

Question Title

* 2.
Proposed Resolution 1

The firm of Glenn Graydon Wright, LLP to be appointed as the Association Auditor for fiscal year 2020.

Rationale

This group was the successful firm through a request for proposal (RFP) approved by the membership in 2019.

For more information about Glenn Graydon Wright LLP please click here.

I consent to the appointment of Glenn Graydon Wright LLP as the Association's Auditor for 2020.

Yes

Question Title

* 3.
Proposed Resolution 2

BY-LAW NUMBER 2020-1
A by-law to amend the By-laws of
ONTARIO ASSOCIATION OF MEDICAL RADITATION SCIENCES
BE IT ENACTED as a by-law of ONTARIO ASSOCIATION OF MEDICAL RADITATION SCIENCES (the Association), a corporation incorporated under the Corporations Act R.S.O. 1990, c.C.38, that the by-laws (Revised May, 2019) of the Association are hereby amended as follows:

1. AMENDMENTS
(a) Paragraph “g)” of Section 5.01 is deleted and replaced with the following:

“g) No person who is employed by the Association, including as a contractor, may serve as a Director at any time during their employment.”

(b) Section 5.01 is amended by adding new paragraph “h)” as follows:

“h) No person shall be elected or appointed a Director of the Association unless, as of the date of his or her election or appointment, he or she is nominated in accordance with the Nominations Process (as defined in Section 5.02).”

(c) Section 5.02 is deleted and replaced with the following:
“5.02 NOMINATIONS

(a) The Board of Directors will establish a process from time to time for nominating Members for election or appointment to the Board of Directors of the Association (referred to as the “Nominations Process”).

(b) Through the Nominations Process, the Board of Directors will:

(i) prepare a slate of one or more candidates for each office of Director which will be vacant and for which an election is to be held at or after the annual meeting of the Members; and

(ii) identify the names of persons to fill vacancies on the Board that occur throughout the year.

(c) Candidates for the office of Director of the Association will be limited to those persons who are nominated through the Nominations Process.”

Rationale

Conflict of interest to be working for the OAMRS and being on the board at the same time.

Better articulating the bylaws with the established nominations process for recruitment of new board members. This was being practiced but not outlined well in the bylaws.

Yes

If you have any questions about the proposed Resolutions please contact us at membership@oamrs.org or 1-800-387-4674. Better yet, please join us in person or via our Virtual AGM for a full discussion of the proposed Resolutions on October 22, 2020.

Thank you for exercising your right to vote.

Greg Toffner, President & CEO