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National Standards for Volunteer Involvement gap analysis

The National Standards for Volunteer Involvement (National Standards) are a best practice framework to guide volunteer involvement.

This is a self-assessment tool that can be used to compare your organisation against the National Standards and identify any gaps or areas for improvement.
STANDARD 1: Volunteering is Embedded in Leadership, Governance and Culture

The governing body and organisation leaders promote volunteering and implement effective systems to support volunteer participation.
Met
Partially Met
Not Met
1.1 Responsibilities for engaging, leading and managing volunteer participation are defined and supported.
1.2 Governance and risk management arrangements facilitate safe and meaningful volunteer participation.
1.3 Policies and procedures applying to volunteers are developed with volunteers and communicated and implemented across the organisation.
1.4 Volunteer records are maintained, and volunteers and employees understand their obligations on information sharing, record keeping and privacy.
1.5 Processes are in place to manage relationships with partner agencies in collaborative volunteering activities. (This criterion only applies to organisations or groups working with other organisations in a collaborative activity involving volunteers and/or sharing responsibility for volunteers).
STANDARD 2: Volunteer Participation is Championed and Modelled

Commitment to volunteer participation is set out through vision, planning and resourcing, and supports the organisation’s or group’s strategic direction.
Met
Partially Met
Not Met
2.1 The organisation publicly declares its commitment to volunteer participation.
2.2 A volunteering culture is championed and modelled at all levels of the organisation.
2.3 Volunteer participation is part of the organisation’s vision, purpose, goals and objectives and is developed through engagement with volunteers.
2.4 Volunteering programs are supported by adequately resourced volunteer managers or officers.
2.5 Resources (including time, funds, equipment, and technology) are allocated for volunteer involvement.
STANDARD 3: Volunteer Roles are Meaningful and Tailored

Volunteers are engaged in meaningful roles which contribute to the organisation’s or group’s purpose and meet volunteer interests and preferred style of participation.
Met
Partially Met
Not Met
3.1 Volunteer roles are designed and negotiated with volunteers, considering the needs and interests of volunteers.
3.2 Volunteer roles contribute to the organisation’s purpose, goals and objectives.
3.3 Volunteer roles are defined, documented and communicated.
3.4 Volunteer roles are reviewed regularly including through feedback and engagement with volunteers about their experience.
STANDARD 4: Recruitment is Equitable and Diversity is Valued

Volunteer recruitment and selection strategies meet the needs of the organisation and volunteers; they facilitate and value diversity and promote equity and accessibility.
Met
Partially Met
Not Met
4.1 Organisations and groups engage volunteers using planned and innovative approaches to attract people with relevant interests, knowledge and skills.
4.2 Potential volunteers are provided with information about the organisation, how volunteers contribute to its purpose and vision, available opportunities and the selection process.
4.3 Volunteers are selected based on their interests, knowledge, skills and suitability for the role, and consistent with anti-discrimination law.
4.4 Diversity, inclusivity and accessibility principles are built into recruitment activities, reflecting and promoting awareness of, and respect for, diversity and inclusion and the inherent value this brings to the organisation.
4.5 Screening processes maintain the safety and security of service recipients, employees, volunteers, and the organisation, in line with legal requirements and regulations.
STANDARD 5: Volunteers are Supported and Developed

Volunteers understand their roles and gain the knowledge, skills and feedback needed to participate safely and effectively.
Met
Partially Met
Not Met
5.1 Volunteers are provided with relevant induction and training.
5.2 Volunteers’ knowledge and skills are reviewed to identify support and development needs.
5.3 Volunteers are engaged with throughout their time and provided with supervision and support that enables them to participate fully.
5.4 People with responsibility for volunteers have sufficient time and resources to engage with and provide appropriate and required support to volunteers.
5.5 Changes to the role of a volunteer are fair and consistent and achieved through engaging with the volunteer
STANDARD 6: Volunteer Safety and Wellbeing is Protected

The health, safety and wellbeing of volunteers is protected and volunteers understand their rights and responsibilities.
Met
Partially Met
Not Met
6.1 Effective working relationships with employees, and between volunteers, are facilitated.
6.2 Organisations and groups meet their legal and ethical obligations to protect volunteers from harm.
6.3 Processes are in place to protect the health, safety and wellbeing of volunteers in their capacity as volunteers, including relevant insurances.
6.4 Volunteers understand and have access to complaints procedures.
6.5 Complaints, concerns and safety incidents are analysed to identify causes and inform continuous improvement.
STANDARD 7: Volunteers are Recognised

Volunteer contribution, value and impact are understood, appreciated and acknowledged.
Met
Partially Met
Not Met
7.1 How volunteers add value to the organisation, service recipients and the community is clearly understood.
7.2 Volunteer effort is measured and acknowledged in the organisation’s reporting and used to demonstrate impact.
7.3 The organisation regularly engages with volunteers about the impact of their contribution.
7.4 Volunteer acknowledgement is appropriate to the volunteer and respectful of cultural values and perspectives.
STANDARD 8: Volunteer Policies and Practices are Continuously Improved

Effective volunteer involvement results from a system of best practice, regular review and continuous improvement.
Met
Partially Met
Not Met
8.1 Policies and procedures are designed and implemented to effectively guide all aspects of volunteer involvement.
8.2 Volunteer involvement is regularly reviewed in line with the organisation’s evaluation and quality management frameworks.
8.3 The organisation’s performance with volunteer involvement is monitored and reported to the governing body, employees, volunteers, and other stakeholders.
8.4 Opportunities are available for volunteers to provide feedback on their experience and relevant areas of the organisation’s work.
Organisation and Contact details(Required.)
Number of Volunteers
In going through this analysis often ideas pop up for creative improvements to organisations volunteer programs.  If you'd like a record make a note of these ideas here.
You can now print your screen directly and save your answers personally. If you continue and submit your responses, they will be saved and you can obtain a copy from The Centre for Volunteering.

This information is confidential and individual responses will not be shared externally. Cumulative responses may be used anonymously to identify trends across all responses.

If you'd like a copy of your responses or would like to have these responses deleted please email training@volunteering.com.au.
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