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Hello Oregon Farm to CNP Procurement Grant Sponsor!

Thank you for all you have done this year on the front lines of keeping Oregon communities healthy and kids nourished. The stories and images we have heard and seen of the invaluable work you and your teams have achieved during this unique time have been inspiring. We know it has been challenging, not only professionally, but personally as well, and we extend our most sincere gratitude for making the time to complete this year-end report. The information you provide is vital. 

Using the information you are about to provide, the Oregon State Legislature considers whether or not to fund the ODE Farm to CNP Grant program each biennium. Your accurate and thoughtful responses to these questions play a crucial role in that decision process, and largely determines the amount of funding, if any, you will have available to purchase Oregon foods and/or provide garden and nutrition education in the coming school years. 

Additionally, among the goals of the ODE Farm to CNP team is to administer the grant in a way that takes into consideration the opinions and ideas of those we serve. Your honest feedback and specific suggestions give us that opportunity. 

Thank you in advance for making the time to provide this critical information.

As a reminder, this final report is mandatory, and required of all sponsors that participate in the ODE Farm to CNP Procurement Grant for Oregon Grown or Processed food. The survey should take about 30 minutes to complete. It may be helpful for you to review your progress report data from 2019-2020. To request an additional copy of this data please contact the ODE Farm to CNP team at farmtoCNP@ode.state.or.us

REMINDER: This report is due September 30, 2021. After this due date, you will not be able to submit future reimbursement claims or receive additional funding until this report is submitted.

For more details about grant requirements and materials for this program please visit the ODE Farm to CNP Grant webpage - then click on the “Oregon Farm to CNP Grant” link.

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* 1. District or Organization Name

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* 2. District or Organization mailing address

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* 3. ODE Agreement Number (this is the same agreement number you use for all ODE CNP operations: NSLP, CACFP & SFSP)

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* 4. Name of person completing this form

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* 5. Title

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* 6. Email

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* 7. Phone

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* 8. Name of Nutrition Service Director (if different)

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* 9. Title

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* 10. Email

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* 11. Phone

Food Purchasing

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* 12. For the 2020-2021 school year, what was your approximate total food cost (in whole dollars)? Please include all USDA foods and exclude labor costs.

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* 13. Did you buy Oregon grown or processed food (excluding liquid milk) during the 2020-2021 school year?

Serving Oregon Foods

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* 14. During the 2020-2021 school year, were Oregon grown and/or processed foods (other than liquid milk) served at ALL schools in your district/branches of your organization?

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* 15. Please provide the total dollar amount (in whole dollars) spent on Oregon grown and/or processed food during the 2020-2021 school year for the following categories. The total amount should include both claimed and unclaimed Oregon food purchases (Please enter "0" for categories where no $ was spent):

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* 16. Who is your liquid milk vendor?

Purchasing Methods for Oregon Grown and/or Processed Foods
During the 2020-2021 school year, please indicate how you used your food dollars (including USDA Foods and cash) to procure Oregon grown and/or processed products. You may check more than one method or check unsure if you don't know.

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* 17. Directly from farmers/ranchers/fisherman

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* 18. Through a distributor or wholesaler

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* 19. Through a grower's cooperative

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* 20. Other (please specify)

Please report how many agribusinesses you purchased Oregon grown and/or processed foods from during the 2020-2021 school year.

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* 21. Please list any new businesses you purchased from during the 2020-2021 school year as a result of this grant.

School Garden Produce

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* 22. Did you incorporate school garden produce into reimbursable school meals in any of the branches of your organization/schools in your district during the 2020-2021 school year?

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* 23. If YES, in how many branches/schools did you incorporate school garden produce into reimbursable meals?

Promotion of Oregon Foods and Oregon Harvest for Schools

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* 24. Did you use Oregon Harvest for Schools materials to promote Oregon foods?

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* 25. If you answered yes, please check where Oregon Harvest for Schools materials were used.

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* 26. In the 2020-2021 school year, did you increase your use of the Oregon Harvest for Schools Portal as a tool for finding Oregon foods? (Here is a link to the Portal for your reference https://portal.oregonharvestforschools.com/)

Additional Information

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* 27. Please describe any special promotions or events that you've executed that were focused on the Oregon foods you purchased. For example, a school assembly featuring local producers, or theme days such as "boat to school," etc. Please indicate if these are reoccurring events. If none, enter "none".

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* 28. Other than being reimbursed for Oregon foods that you would normally include on you menus, please list anything additional or out of the ordinary that you've purchased, that you wouldn't have purchased without funding from this grant. For example, "started purchasing Oregon-raised meat or locally processed bagels"

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* 29. Indicate any innovative purchasing strategies you have used to purchase Oregon products since you've been participating in this grant. Check all that apply.

Barriers and Challenges

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* 30. Please tell us about any barriers or challenges that made it difficult to purchase Oregon foods BEFORE the coronavirus outbreak. Check all that apply. You will have an opportunity to give your input on pandemic-related challenges at the end of this survey.

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* 31. If the grant program does not continue, will you continue to purchase Oregon grown and/or produced products without the additional funds provided?

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* 32. Please provide an explanation for your answer above.

How Are We Doing?

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* 33. Please rate your satisfaction with how this grant is administered by ODE:

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* 34. Allowable reimbursable expenses are clear to me.

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* 35. The instructions to submit a claim are clear to me.

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* 36. Reporting requirements and timeline are clear to me.

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* 37. Please share anything about the grant administration or requirements that you would like to see improved or changed.

The following questions are open-ended to give you an opportunity to discuss barriers and challenges specific to the pandemic. These questions are optional, but your insight is appreciated

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* 38. How has COVID impacted your ability to use your Farm to School grant funds?

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* 39. What support and resources do you feel would be most helpful in the coming school year if COVID-related restrictions are still in place?

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* 40. What are some of your anticipated concerns related to COVID and the future of your school/organization's food program?

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