"Scientix Online Meeting Room" Request Form

Question Title

1. Title of event
Examples:
- iTec management meeting
- inGenious webinar on STEM careers in industry
- nanOpinion monthly consortium meeting

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2. Short and general description of the purpose of your event / meeting

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3. When do you want your online meeting to start and end?
Remember:
1. Check availability in the calendar above.
2. Choose a time from 8h to 19:50h, Belgian time.

Start

Date

Time

AM/PM

End

Date

Time

AM/PM

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4. Host's information
Please note we will be sending the meeting details to this person only.

First Name (e.g. Peter, Laura)

Last Name (e.g. Kowalski, Coromines)

E-mail address

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5. For which project do you want to request the online meeting?
Please note:
-If you can't find your project here it is because it is not on in the Scientix portal yet
-If you want to include it in the Scientix portal, contact us via scientix@eun.org
-If you are teacher or organisation needing the use of the Scientix Meeting Online Room during the COVID-19 lock down, just select "Other: Special circumstances" at the end of the drop down menu below

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6. What is your role in the project?
- e.g. Project manager, In charge of dissemination, Project partner, Teacher
- If you are a Scientix Ambassador, just write: n/a
- If you are member of a Scientix National Contact Point, please indicate for which country
- if you selected "Other: a STEM education organisation", please write the name of the organisation

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7. Approximate number of participants expected during the meeting

≤5

6 - 10

11 - 20

21 - 40

40 - 100

>100

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8. Is your event public or private?
If public: you can request Scientix to include your event in the Scientix calendar, by filling in the form here: http://www.scientix.eu/events/submit-event
If private: the information of your event will only appear in the SOMR calendar, with only you having a link to the meeting room.

Private (for project meetings, closed workshops, etc.)

Public (for webinars, open workshops, etc.)

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9. Please confirm you understand the terms and conditions

	Yes
I understand I will receive an email with the link to access the meeting room. That email contains the information to share with the participants and how to connect.	I understand I will receive an email with the link to access the meeting room. That email contains the information to share with the participants and how to connect. Yes
Scientix will open the session approximately 20 minutes before the meeting. During this time I will be able to enter the room and Scientix will transfer me the role of presenter and host to prepare the session before the rest of participants join.	Scientix will open the session approximately 20 minutes before the meeting. During this time I will be able to enter the room and Scientix will transfer me the role of presenter and host to prepare the session before the rest of participants join. Yes
I understand that if the host leaves the meeting, the session will be finished for all participants.	I understand that if the host leaves the meeting, the session will be finished for all participants. Yes
I understand that a representative from the Scientix Team will stay during the first 10 minutes of the session to help with any technical problems, then he/she will leave in order to respect the privacy of the meeting.	I understand that a representative from the Scientix Team will stay during the first 10 minutes of the session to help with any technical problems, then he/she will leave in order to respect the privacy of the meeting. Yes
I understand the welcome Slide from Scientix must be shown to all participants at the beginning of the meeting. Failure to do so will limit the project's use of the Scientix Online Meeting Room in the future.	I understand the welcome Slide from Scientix must be shown to all participants at the beginning of the meeting. Failure to do so will limit the project's use of the Scientix Online Meeting Room in the future. Yes
I understand that if interested in recording the session, it is my responsibility to press the "Record" button in the Quick Start menu. I understand that Scientix will not share the personal details of participants of the session. If a reaction or the list of attendees are needed, I will take handle this myself (e.g. through sharing a URL with a survey or similar at the end of the session with participants).	I understand that if interested in recording the session, it is my responsibility to press the "Record" button in the Quick Start menu. I understand that Scientix will not share the personal details of participants of the session. If a reaction or the list of attendees are needed, I will take handle this myself (e.g. through sharing a URL with a survey or similar at the end of the session with participants). Yes