2020 CRITERIA

Stallholders are encouraged to “wow” the organisers with their ideas for eye-popping and mouth-watering food morsels and the best will be invited to attend. Due to the limited number of sites, electricity and man-power hours (volunteers) we are looking to include the best quality stalls possible.

Stallholders are encouraged to be well-prepared and creative with their menu and dress up their stall – let us know your ideas (so we can avoid too many double-ups) and have FUN. Think: Let’s appeal to all tastes and indulge our visitors’ tastebuds with flavours that will make them reminisce or get excited with new fusion flavours! 

Successful stall applicants will:
•     Embrace the Slice of Haven ethos of using local produce (within 100 miles of the Camden Haven region) and offer a top quality, gourmet/fine food menu to festival visitors.
•     Embrace the ‘Dollop of Indulgence and a Dash of Quirky’ feel and the 2020 theme of Catch up and un(wine)d at Slice…  Slice of Haven has become an event to bring the community together over a feast of local food, drink and entertainment. People invite family and friends from afar to come and catch up. So, in 2020 the Camden Haven Chamber of Commerce, who brings the annual festival to the Hastings region, is embracing the theme of connection, catching up and unwinding with good company and great food. All are invited to gather their family and friends and come to the Camden Haven on May 24. Use your imagination!
•     Dress up their stall and team members to make their business stand out and give the festival an eclectic, fine food festival feel.
•     Are environmentally friendly and as carbon neutral as possible, eg recyclable plates, utensils, requiring minimal or no electricity. (Note the packaging requirements for stalls this year)
•     Are prepared – tagged electrical cords and appliances (no power boards without circuit breakers, no double adaptors), self-sufficient in setting up and have enough staff, food and supplies to last the whole festival (in 2019 around 13,000 visitors attended)
•     Must be local businesses – based within 100 miles of the Camden Haven region. (The committee reserve the rights to accept a stall outside criteria in extraordinary circumstances.)

The festival’s aim is to invite visitors to bring their picnic blankets, chill out with the finest, local food and beverages, enjoy the relaxed atmosphere and stay for the duration. If you embrace these requirements, are prepared, creative, gourmet and use the festival as a key marketing tool to entice customers to your business you will reap the rewards on the day and beyond.

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* 1. Contact details:

PRODUCT -
This year we REQUIRE each stall to have a $5 or less offering. Please describe this and its local ingredients on the first line. ** Remember – preference will be given to businesses which prepare a gourmet menu of locally grown produce and adopt this year’s event theme. Please provide a $5 or less offering for a sample plate/tasting plate or small serve. Large meals are not encouraged. The event is aimed at giving visitors a “slice” of your wares and marketing material on where they can find you for future business.

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* 2. PRODUCT - Please describe your product / menu / service to be offered on the day and approx. sale price ($) per serve. Please identify if they are gluten free, vegan or vegetarian.

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* 3. Please provide a $5 or less offering for a sample plate/tasting plate or small serve. (Please note this will be advertised)  Please identify if it is gluten free, vegan or vegetarian.

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* 4. Please upload a picture you are happy to share of your product or stall. (This may be used in Slice promotions)

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* 5. LOCAL PRODUCE - Please list local produce included in your menu or products for sale. Coles or Woolworths are not local producers- this is a key criterion for Slice Stalls.

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* 6. SPECIAL REQUIREMENTS- Please list all special requirements you have, (eg you have your own mobile cool room which needs to be close to your site or your stall is a trailer). We will endeavour to accommodate these requests as best we can.

PACKAGING - This year we are working with Bio Pak to reduce the waste going to landfill. Stalls will be required to purchase from Bio Pak for their food and beverage service items such as cups, plates, cutlery. Stallholders will be contacted by Bio Pak to assist you in ordering what you need. We estimate the average order would costs stalls approximately $10 more for the order. To offset this, we have reduced the stallholder fees by $20 for this year.

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* 7. POWER - Do you require access to power on the day?
(If you select yes you must complete the next question also.)

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* 8. POWER – limited availability ($30.00 per outlet)
NOTE: ONE outlet per TAGGED appliance. ALL extension cords and appliances MUST be tagged.

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* 9. ICE - I require ICE (unlimited supply to your stall all day $30.00)

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* 10. I WISH TO REGISTER FOR THE FOLLOWING:
* Early-bird rate applies to EOI Forms received by 31st March 2020.

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* 11. Are you a current Camden Haven Chamber of Commerce member?

Final applications close 30th April 2020. You will be notified of your successful application and invoiced at this time. DO NOT include payment with this application. You will be invoiced for your site fees and events cost prior to the event and all fees must be paid before 24th May 2020.
ADDITIONAL INFORMATION -
All applications must include copies of the following;
● Public Liability Insurance certificate
● Food Safety – where applicable
● Food Safety Supervisor Certificate – where applicable (All food stalls will require a Food Safety Supervisor onsite)
● Mobile food stall/ van Approval from Port Macquarie Hastings Council.

Completed EOI forms and other documentation (as above) can be submitted via this online form, emailed to enquiries@sliceofhaven.com.au or posted to Slice of Haven Event Committee PO Box 428, Laurieton, NSW, 2443.
Applications will not be considered until the relevant documentation is provided.

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* 12. Public Liability Insurance

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* 13. Food Safety Certificate

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* 14. Food Safety Supervisor Certificate

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* 15. Food Vendor Approval from Port Macquarie Hastings Council

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* 16. RSA cards for those serving alcohol on the day

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STALLHOLDER TERMS & CONDITIONS - please read as some have changed

1.    The sale of generic branded water or soft drink is prohibited. All beverage products must be sourced from local producers or suppliers e.g. Mount Seaview Spring Water, Saxby’s, Tea Gardens Kombucha, etc.

2.    NO other generic products may be sold e.g. packet chips or chocolate bars.

3.    Wineries and breweries stall staff MUST have current RSA cards on their person.

4.    Wineries and breweries MUST display appropriate signage as per usual licensing requirements

5.    Stalls must be occupied by 8am sharp on Sunday. We recommend setting up the afternoon before.

6.    ALL vehicles must be removed from the event site by 9am on Sunday morning. No parking in the LUSC carpark is permitted – this area has been set aside for disabled parking and emergency vehicles.

7.    No vehicles will be permitted to return to the site prior to 4pm – NO EXCEPTIONS. The committee reserves the right to extend this time if it is deemed unsafe for lingering patrons.

8.    No tobacco or cigarettes are permitted to be sold.

9.    Vendors must behave in a professional and courteous manner.

10.  Stallholders must take direction from the Stalls Coordinator/Slice of Haven Committee executive.

11.  Cancellations must be notified in writing 14 days prior to the event or the full fee will be forfeited.

12.  All tents/marquees/structures MUST be weighted or pegged.

13.  All stallholders are encouraged to minimise waste and use recycled or compostable materials as much as possible. They are required to purchase and ONLY use the Bio Pak packaging at Slice.

14.  All oils must be removed from the site at the end of the event – do not pour oil/wastewater down drains or onto the grass.

15.  Your site must be left as you found it, bins are provided for public use only, please remove ALL rubbish.

16.  Failure to comply will result in exclusion from future Slice of Haven events.

17.  Food outlets with a deep fryer must have a dry chemical powder fire extinguisher on site.

18.  All stallholders must have current $20 million Public Liability Insurance.

19.  All electrical appliances must be in safe working order and have current compliance testing tag. Any appliance without a current tag will not be permitted to be used.

20.  Stallholders must provide their own current tagged and tested power leads and power boards with circuit breakers.

21.  The Stallholder Coordinator will allocate your site location and advise you of this prior to the event.

22.  The event will proceed in any weather unless it is deemed dangerous to the public.

23. The Slice of Haven Committee reserve the right to accept or refuse any application.

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* 17. DECLARATION:

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* 18. By submitting this application I agree that the information I have provided is correct to the best of my knowledge and that I have read, understand and agree to the terms and conditions.

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