Feedback on SharePoint 2010

Virginia Records Officers:

VITA is considering the implementation of SharePoint 2010’s records management capabilities to create a single and consistent organization-wide electronic system of record to manage the lifecycle retention and disposition of VITA’s electronic records.

Towards this end we would appreciate feedback from government organizations who are considering or who have implemented SharePoint for records management. We will use the feedback as part of our feasibility study. Please provide us with information regarding your organization’s electronic records management system by completing this survey.

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* 1. What is your primary role in implementing records management?

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* 2. Does your organization manage electric records using one of these tools?

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* 3. How does your organization manage electronic records?

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* 4. If your organization uses SharePoint where is it on the adoption curve?

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* 5. Does your organization plan to migrate to SharePoint 2013?

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* 6. Would you recommend SharePoint 2010 as a record management solution?

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* 7. How well do you feel SharePoint 2010 is meeting your current records management needs and will meet your future needs?

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* 8. Did your organization determine that SharePoint 2010 out of the box capabilities required the development of additional capabilities to meet your records management needs?

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* 9. Does your organization have a taxonomy to manage records metadata?

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* 10. Does your organization create record metadata before records are declared?

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* 11. Does your organization use SharePoint to manage physical records?

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* 12. How does your organization link physical records with digital?

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* 13. Has your organization developed a SharePoint Records Management Guide?

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* 14. Check which of the following modules your organization developed in SharePoint 2010:

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* 15. Does your organization manage email records using SharePoint 2010?

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* 16. What is your official agency name?

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* 17. Is it alright to contact you? If yes, can you please include contact email or phone number.

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