The following questionnaire is designed for potential uses of the new Expo Center. Its purpose is to gauge the potential usage of the facilities as proposed. VenuWorks has been hired by the City of Gonzales, TX to conduct a feasibility study that will include a business plan and pro-forma budget for the Expo Center to be built at J.B. Wells Park. In developing the pro forma budget component of the business plan, it is important to research current events and potential events that could become part of the Expo Center’s Event Matrix. If you currently host events in the Gonzales area or would be interested in doing so, please answer the following questions with regard to the space requirements and venue amenities that would be necessary to secure your event(s) at the Expo Center.
Please take a few minutes to answer the questions for each event your organization hosts. A “Comments” field has been included if you wish to provide additional event details. At the end of the survey, remember to click “Done” to submit your responses. If you host more than one event, please complete a survey for each event. Also, please feel free to forward the survey link to others you know that may have an interest in hosting events at the new Expo Center.

Your response will be used only for purposes of this study and we are not seeking any commitment from you for specific events.

The deadline for submitting responses is June 20, 2014. Your participations in this exciting project is greatly appreciated.

Preliminary Plans for the Expo Center include:
• Expo Hall for tradeshows, meetings, entertainment and events,
• Seven meeting rooms that can be combined into a large ballroom
• A classroom / auditorium
• Kitchen
• Dressing rooms and other “back of the house” operations
• Lobby and receptions areas
• Offices

Harold Hansen
Senior Consultant
VenuWorks, Inc.
hhansen@venuworks.com

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* 1. Please provide your contact information, so we know who submitted information on possible events and activities at the Expo Center at J.B. Wells Park. This information will not be share with anyone else or use beyond the purposes of this survey or to keep up informed about the Expo Center Project.

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* 2. What is the name of your event?

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* 3. Type of Event (Select category that is most descriptive of your event)

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* 4. Where does your event take place? Please include the venue name and the location.

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* 5. Rental Rate: What is the current daily rental rate you are being charged by this venue?

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* 6. What is the length (number of days) of your event?

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* 7. If applicable, how many performances are there once the event arrives to the venue?

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* 8. Estimated attendance (total people, for example if it is a 3 day event and 500 people attend each day, the estimated attendance would be 1,500)

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* 9. Access to the event is

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* 10. How many times in a year would this event be held at the Expo Center?

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* 11. When was this event last held? (Month, Year)

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* 12. Are the dates flexible?

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* 13. Event Days: (Including move in and move out days) Click all that apply

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* 14. Will meeting rooms be required?

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* 15. If meeting rooms are required

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* 16. Are dressing rooms required?

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* 17. If dressing rooms are required

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* 18. If this is a spectator event, what is the maximum seating capacity required?

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* 19. If the event is a trade show, how many booths will be required?

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* 20. If applicable, how many camping spaces will be required?

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* 21. Will this event require food and beverage services? Please select all that apply

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* 22. If your event is catered, what is the maximum number of guests typically served for a single meal?

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* 23. What is your current budget for the primary meal?

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* 24. What event services will you required? (select all that apply)

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* 25. What types of event equipment will be required? (select all that apply)

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* 26. Are there any special requirement we should consider in the design of the Expo Center that would make it better serve your event?

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* 27. Hotel Room Requirements – If your event includes overnight stays,

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* 28. In considering your event, aside from meeting your basic event needs, do you foresee any challenges that would prohibit your organization from using the new Expo Center?

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* 29. Additional Comments: Please provide us any additional details about your event, any special considerations, or suggestions you might have.

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