Trailhead Ontario Host Application 2015

The Ontario Trails Council is interested in planning ahead for the provincial trails conference, "Trailhead Ontario." This survey asks questions that enable the OTC to assess and determine the host site for "Trailhead Ontario 2015"

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1. Your location has a full service hotel that can accommodate 100+ guests

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2. Please provide detail about the location. Name of Hotel:____________________________________

Contact person:_________________________________________

Location:_________________________________________

Website:_________________________________________ (Required.)

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3. Hotel offers banquet room for plenary and displays

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4. Offers accommodation for up to 70 bed nights

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5. Offers meals and coffee at no more than 65.00 per day per person

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6. Conference sales person at Identified Location:

Name:_______________________________________

Phone:_______________________________________

E-Mail:_______________________________________ (Required.)

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7. Offers bedroom conference rate of no more than $120.00 per night (peak season)

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8. Underage fee if certain thresholds are not met

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9. Provides conference registration area

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10. Provides media on site, PA system, microphone, screen

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11. Offers banquet coffee, tea, juices etc

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12. If certain number of meals are purchased then hotel waives daily room rental fee for banquet and break out rooms?

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13. Ease of access – plane train or automobile from major airport - please provide detail as to how folks can get to the conference facility(s) (Required.)

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14. Follow-up travel question - can you provide:

Google Map Reference:_________________________________

Other Directions provided by Hotel:_______________________

Other

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15. Is your organization a member in good standing with the Ontario Trails Council?

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16. Are the local supporting trails organizations members in good standing with the OTC?

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17. Please provide the names of Local Groups Supporting Event (Required.)

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18. Local members are willing to be part of site securement and facilitation committee.

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19. Local committee members can recruit or have immediate access to local politicians

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20. Members of the planning committee are able to recruit local volunteers in support of the event

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21. The local committee is willing to fund and host a wine and cheese or other banquet type meal

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22. Bring (or seek) at least $5,000 in sponsorship to the event. (Cash or in-kind)

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23. Provide media contact and facilitate OTC access to media for event advance PR

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24. On site media presence during event to promote OTC and local relationship

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25. Has not hosted an OTC Conference for at least 3 years

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26. Has local trails to highlight

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27. Can bring at least 20 local or regional groups to the event. Please list the local groups.

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28. Has connectivity to more trail groups, which take out a membership in OTC

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29. Has ability to network with other trail groups to improve attendance

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30. Provides additional staff resources to market and sell the event on behalf of OTC

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31. Has access to additional funding to defray costs (More than, or not included in, host funds identified in Question 22)

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32. Has a legacy trail project to promote

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33. Has a strong history of working collaboratively and supportively with OTC

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34. Can demonstrate other significant financial or political connections, such that OTC's cache is enhanced by working with your region.

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35. Additional commentary from applicant - please provide any material you think relevant to the application

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