Spring Jam 2025 I Food & Drink Vendor EOI

Wagga Wagga's biggest event for little people is back! Spring Jam festival will be bringing a day full of fun, laughter and imagination to the Botanic Gardens precinct on Saturday 27 September, 10am - 3pm.

We're on the lookout for food + drink vendors to trade at Spring Jam's Food Alley and serve up fresh, fun and healthy offerings for families and children. Read on to learn more and submit your Expression of Interest (EOI).

There are two trading options available:
  1. Bring your own food van or trailer; or
  2. Spring Jam pop-up trailers - Council has purchased three (3) food trailers and one (1) coffee trailer, ready to be transformed into your very own pop-up kitchen.

Selection process:
Applications will be assessed on:
  • Menu offering and festival fit - think colourful, healthy, seasonal, fun food and drinks to entice families and children
  • Experience and capacity - proven ability to deliver quality food and service to large crowds over a short timeframe.
  • Sustainable practices - aligned with NSW legislation and single-use plastic bans.

Key dates:
  • EOIs close: 11.59pm Sunday 31 August, 2025.
  • Notification of outcome: by Friday 5 September, 2025.
  • Trading period: Saturday 27 September, 2025 | 10am - 3pm

Please note:
  • Submitting an application does not automatically guarantee your inclusion in the festival.
  • No incomplete or late applications will be considered.
  • Vendors are required to be registered with Wagga Wagga City Council and obtain the necessary Temporary Food Stall Approval.

Question Title

* 1. Contact details

Please see below trading options for Spring Jam 2025.

SPRING JAM FOOD TRAILERS
Spring Jam has three (3) food vans and one (1) coffee van available for experienced food + drink operators to trade at the festival. This option is perfect for bricks-and-mortar businesses wanting to bring their offerings to festival crowds.

Cost to participate is $200 including GST for the festival. Power is available at an additional cost.

The food trailers are equipped with one deep fryer, one gas griddle, two-burner stoves and sinks, while the coffee van includes a fully functional coffee machine. Vendors are required to bring their own consumables, including liquid soap, single-use paper towels, food-grade sanitiser, gas bottles and any other items needed to safely operate.

BYO FOOD TRAILER
Vendors also have the option to trade from their own food van or trailer.

The cost to participate depends on the size of your festival footprint and ranges from $200 - $400 including GST. Power is available at an additional cost.

Question Title

* 2. Preferred trading option

Please select your preferred trading option.
All prices are inclusive of GST.

Question Title

* 3. Proposed menu offering & product description

Please describe your proposed menu and pricing per item.

Question Title

* 4. Catering for dietary requirements

Using the checkboxes below please select the dietary requirements you will cater for.

Question Title

* 5. Point of sale
Please describe your proposed point of sale method
i.e. will you accept cash and EFT, will you provide QR codes for ordering or food pagers

Question Title

* 6. Vendor event experience + sustainability

Please describe your previous festival experience and how you will ensure sustainable practices during the festival

Question Title

* 7. Bump in requirements
How much bump in time do you require?
The festival team will endeavour to accommodate requests, however specific times cannot be guaranteed. Bump-in and bump-out will be staggered to ensure a safe and seamless experience for all vendors.

Question Title

* 8. Power requirements
In order to make sure that there is a safe and continuous supply of power at the festival please advise of your power requirements.
The fee for one (1) 10amp power outlet is $25.00 (Inc. of GST)
The fee for one (1) 15amp power outlet is $30.00 (Inc. of GST)

  Quantity
10amp power outlet - $25.00
15amp power outlet - $30.00
Spring Jam pop up trailer powered - $75.00

Question Title

* 9. Will you be supplying your own portable generator?

PRIVACY

The personal information provided in this document is protected under the Privacy and Personal Information Protection Act (PPIPA) 1998. The PPIPA provides for the protection of personal information, and for the privacy of individuals. Wagga Wagga City Council will not disclose your personal information to any person or body unless required by law to do so or if it is directly related to the purpose for which the information was collected.

DEADLINE

Applications must be received by 11.59pm Sunday 31 August 2025. No late applications will be considered.

NEXT STEPS
You will be notified of the result of your application by Friday 5 September 2025. Successful applicants will then be required to provide further information and documentation including, but not limited to, a certificate of currency, notification of temporary/special events food stall, risk assessment and agreement of terms and conditions.

ENQUIRIES
Contact Council’s Events Officer by emailing events@wagga.nsw.gov.au or calling 1300 292 442.

T