Further to decision FICSA/C/72/D/10¹, FICSA sent a survey to all members in July 2019 to request information related to Organizational Restructuring. At that time, FICSA received, 12 responses. During 73rd Council, due to ongoing concerns from our members about actual or possible restructuring in their organizations, decision FICSA/C/73/D/6² has tasked the FICSA Executive Committee to re-launch the survey with a couple of minor amendments. We strongly encourage all members to complete the survey. The information exchanged will be invaluable in assisting FICSA members in what some expect to be difficult months ahead.

If you already replied to this survey in 2019, you do not need to re-take the full survey. However, we would be very grateful if you could please share any staff rules / regulations / policies related to restructuring (we did not receive any in 2019). Any documents received would be for reference purposes only for FICSA members and would not be shared outside of the membership.

¹FICSA secretariat should request those staff associations/unions in organizations which had gone through a re-organization that had had an impact on staff to:
(i) share their experience of the restructuring process; and describe their role in the process and steps they had taken to ensure transparency throughout the same.
(ii) FICSA secretariat would compile a compendium to be posted on the FICSA website for ease of membership reference.

²The Standing Committee Chair should facilitate the process of information exchange among members undergoing any form of restructuring; agencies’ documents would be placed on the FICSA SharePoint, to be shared on request for reference purposes only, and not circulated outside FICSA. The SharePoint should also include the sharing of standard practices across organizations, prevailing policies in their agencies, to serve as a point of reference/basis for discussions with management. 

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* 1. Information

Staff Rules and Regulations and restructuring process.

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* 2. Please upload your organization's practices/policies/staff rules and regulations regarding restructuring for placement on the FICSA SharePoint, to be shared on request for reference purposes only, and not circulated outside FICSA.

PDF, DOC, DOCX, PNG, JPG, JPEG, GIF file types only.
Choose File

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* 3. Please briefly describe your organization's restructuring process. If you have already uploaded a process/policy document, you can skip this question.

You can also indicate here if your Staff Association/Union has not been involved in your organization's restructuring process, either because it has no role in the process, or because the organization never went through a major restructuring exercise.

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* 4. Please describe any staff protection measures in place, i.e. right of reestablishment after abolishment of post, etc.  If you have already uploaded a process/policy document that provides details on this protection measures, you can skip this question.

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* 5. Did the restructuring process exist as provisions in Staff Rules and Regulations, or did Management/Administration create adhoc / new ways to handle the restructuring?

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* 6. How did your Organization's Management/Administration specifically approach the restructuring process? 

  Yes No
Did Management/Administration establish a committee?
Was a consultant/company hired to facilitate the process?
Were the timelines clearly stated?
Was the approval of the governing bodies sought?

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* 7. During the restructuring, was there any consultative process involving Staff or Staff Representative Bodies? (Select all that applies)

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* 8. In your estimation, how many staff members were affected by the process, or was it limited to a particular structure (unit, department, cluster, team, etc)? Please describe.

Role of Staff Representative Bodies (Staff Association/Union)

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* 9. Were your Staff Representative Body given a specific role in the restructuring process?

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* 10. Following the restructuring, did staff approach you with questions regarding appeals (e.g. if they would lose their job) or other concerns such as reclassifications, new tasks, or anything similar? If yes, how many staff members and for which matters?

  None Between 1 to 10 Staff Members Between 1 to 50 Staff Members Between 1 to 100 Staff Members Over 100 Staff Members or more
Concern over losing jobs
Concern over reclassification
Concern over new tasks
Concern over being reassigned to other duty station
Concern and anxiety over the whole process (lack of transparency, communication) 

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* 11. What specific measures did your Staff Association/Union take to protect staff?

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* 12. What specific measures did your Staff Association/Union take to help staff affected by restructuring?

Lessons Learned

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* 13. Lesson's Learned from Organization's Restructuring Process.

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* 14. In general, how would you rate your Organization in areas below during restructuring.

  Very Poor Poor Fair Good Excellent
Communication
Transparency
Clarity / Vision
Inclusiveness / Listening to Staff Opinions

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* 15. Were there any appeals (whether in progress or successful) that you can share with us?

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* 16. Were you aware of FICSA's Guidelines on organizational change (FICSA/C/71/D/14)?

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* 17. Did you find FICSA's paper on Guidelines on organizational change (FICSA/C/71/D/14) useful in supporting you during the restructuring process? What can be improved or included in the paper?

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* 18. Additional question - has the Covid-19 situation influenced the restructuring process in your organization, or triggered/will trigger a restructuring? Can you please describe what has changed?

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