Privacy Policy

American Councils for International Education: ACTR/ACCELS, Inc. (American Councils, we, us, our) takes your privacy seriously. We respect and value the privacy of everyone who visits American Councils' website - www.americancouncils.org - and applies for our programs through SurveyMonkey or other platforms.

We will only collect and use your personal data in ways that are described in this policy, and in ways consistent with our obligations and your rights under applicable privacy and data protection regulations.

For Citizens and Residents of the European Economic Area (EEA): This Privacy Policy is to inform you about the processing of your personal data and your rights regarding the processing in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. In Hungary American Councils Hungary is the controller according to the GDPR and, therefore, responsible for the processing of your personal data.

Continuing reading below for more details on our Privacy Policy.
Information About Us
American Councils is a nonprofit organization registered in the State of Maryland, United States of America, with its Head Offices located at 1828 L Street NW, Suite 1200, Washington, D.C. 20036‑5136, United States of America. We participate in numerous countries globally, which include offices located in 10 Member States of the European Union.
How Do We Collect Personal Data
We collect personal data from you in one or more of the following ways:
  • When you complete forms through SurveyMonkey or Microsoft Forms
  • When you contact any American Councils employee through email

What Personal Data Do We Collect
Depending upon your use of one of the survey-based services, we may collect some or all the following personal data from you:
  • First, middle, and last names
  • Sex
  • Mailing address(es)
  • Email address(es)
  • Telephone number(s)
  • Countries of citizenship(s) or residency(ies)
  • IP address
  • Web browser type
  • Operating system
  • Other personally identifiable information you choose to provide to us

How Do We Use Your Personal Data
  • It is our practice not to ask you for personal data unless we need it or intend to use it. We use the personal data you choose to share with us.
  • For Citizens and Residents of the EEA: Under the GDPR, we must always have a lawful basis for using personal data.
  • This may be because:
  • The data is necessary for our performance of a contract with you; or
  • You have consented to our use of your personal data; or
  • It is in our legitimate business interests to process your personal data; or
  • We have a legal obligation to process your personal data.
  • Your personal data will be used for one or more of the following purposes:
  • Sending you program and other informational materials;
  • Reviewing it for a selection process for a program you have applied for;
  • Other processes and activities that are consistent with the programs we run.
What Personal Data Do We Share and with Whom
We may share your personal data with various American Councils' offices, affiliated organizations, and third-party business partners. Our third-party business partners may include program funders, service providers, and others located in the United States of America and throughout the world that work with us to process your request and to deliver our services to you. All third-party business partners that we share your personal data with are expected to comply with applicable regulations and privacy requirements. We strive to ensure that such third parties will only share this information with other organizations or individuals that are working with them to deliver American Councils'-related services.

Some examples of why we may provide your personal data to such third parties are:
  • Sending you program and other informational materials
  • Providing operational and technical support to you while you complete applications or surveys
  • Other processes and activities that are consistent with the operation of American Councils
  • In the event we receive a governmental or other official request, your personal data will be made available to the appropriate authorities only if such an obligation will result from the applicable provisions of law
How Long Do We Keep Personal Data
We will not keep your personal data for any longer than is necessary in accordance with the reasons for which it was first collected. When the personal data is no longer needed for its original processing goal, and there are no further legal requirements, we will delete your personal data.

How Do We Protect Your Personal Data
American Councils uses appropriate technical and organizational measures to ensure that the personal data we process is protected from unauthorized access, use, destruction, alteration, or disclosure in accordance with applicable laws and regulations. Please note that no data transmission is 100% secure, and we cannot fully guarantee the security of personal data. When data transmission or IT storage problems arise, however, we have appropriate procedures in place to protect your personal data and privacy.
Additional Information for Citizens and Residents of the EEA

What Are Your Rights Under GDPR and How Can You Access Your Personal Data as Citizens and Residents of the EEA?
  • The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or ask any questions using the contact details found at the end of this Privacy Policy.
  • The right to access the personal data we hold about you. You will be informed how to do this in this Privacy Policy.
  • The right to have your personal data corrected if any of your personal data held by us is inaccurate or incomplete. Please contact us using the contact details found at the end of this Privacy Policy.
  • The right to be forgotten, which is, the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the contact details found at the end of this Privacy Policy.
  • The right to restrict, or prevent, the processing of your personal data.
  • The right to object to us using your personal data for a particular purpose or purposes.
  • The right to data portability. This means that you can ask us for a copy of that personal data to re-use with another service or business in applicable cases.
  • The right to not be subjected to automated decision-making and profiling. This means that if we use automated decision-making or profiling, and this has legal consequences for you, you have the right to have your data reviewed by a natural person.
  • The right to lodge a complaint with the relevant Data Protection Authority in your country. You have the right to submit a complaint to the Data Protection Authority when you are not satisfied with our response to your request or you feel that we have not treated you in accordance with relevant rights under the GDPR.
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy.

How and Where Is Your Personal Data Stored, as Citizens and Residents of the EEA?
We may store and transfer some or all your personal data in countries that are not part of the European Economic Area (the EEA consists of all EU Member States, plus Iceland, Liechtenstein, and Norway.) These are known as third countries and may not have data protection laws that are as strong as those in the EEA. This means that we will take additional steps to ensure that your personal data is treated just as safely and securely as it would be within the EEA under the GDPR. We share your data within the group of companies of which we are a part. Where this involves the transfer of personal data outside the EEA, our group ensures that personal data is protected by requiring all companies within the group to follow the same rules with respect to personal data usage. To transfer personal data outside the EEA, we make use of Standard Contractual Clauses.

Exercising Your Rights or Submitting a Complaint to American Councils in the EEA
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the contact details provided at the end of this Privacy Policy. Further information about your rights can also be obtained from the relevant Data Protection Authority. If you have any cause for complaint about our use of your personal data, please contact us directly.
Amendments to this Privacy Policy
American Councils reserves the right to modify this privacy policy at any time by posting changes on our websites. We encourage you to review it periodically.

How to Contact Us
If you have any questions about our Privacy Policy, if you wish to exercise your rights or options, or if you wish to lodge a complaint, please contact us at privacy@americancouncils.org
Citizens and Residents of the European Economic Area (EEA) may also contact American Councils' Data Protection Officer for the EEA at pmartens@americancouncils.org

Addresses and full contact information for American Councils' affiliated offices around the world, including in the EEA, can be found at www.americancouncils.org/field-offices

You may also write to us in the USA at:
ATTN: CIO American Councils for International Education 1828 L St NW Ste 1200 Washington DC 20036-5136 USA.
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