Attention Potential Workshop Presenters! Please read this information Carefully!

The Indiana Association of Spiritualists (IAOS) located at “Historic Camp Chesterfield,” in Chesterfield, Indiana is now accepting proposals for its 2020 Summer Workshop Program.

Anyone who is qualified or has knowledge or expertise in an area that would lend itself to a workshop or lecture format is encouraged to submit a proposal to the committee chairperson, Rev. Prof. Todd Jay Leonard, for the IAOS 2020 Summer Workshop Program as soon as possible. Ministers, mediums, residents, staff and members of the IAOS, as well as non-members, are strongly encouraged to submit one or more proposals for presenting workshops.

The dates for proposed workshops must be between June and October 2020.

Basic Outline of Workshops:
⚫ Workshops will be (as a rule) 3 hours in length (however, should a presenter want more time than 3 hours, then additional sessions can be included with the approval of the program committee). It is the responsibility of the presenter(s) to have enough material to last the entire time allotted. Participants may be given a short bathroom break during the workshop, but presenters must not finish early; please use the entire time period advertised for the workshop.

⚫ Workshops can only be presented on days when a prior association activity is not scheduled (i.e. Blackout dates include Weeklong Seminaries, Special Events, Mini-Seminars, etc).

⚫ Workshops can be done on any day of the week, but as a rule, should be scheduled on
weekends. It isrecommended that presenters select days and times that will attract the largest number of participants. It has been found that Saturday and Sunday workshops attract the largest number of attendees.

⚫ Workshops can be either from 9:00 am until noon or from 1:00-4:00 pm. The times, however, may be adjusted (i.e. 9:30 until
12:30 or 1:30 until 4:30). In addition, if a presenter wishes to have an evening workshop (i.e. 6:30 pm until 9:30 pm for a workshop that might involve a healing circle, trance, or some other activity where it is best to have it at night) this will be considered on a case-by-case basis. If you intend to have an evening workshop, please inform the committee of this when writing your proposal.

⚫ Workshop fees for early registration (up to a week before the scheduled workshop) will be $30 per participant per time session (presenters receiving a 50/50 split of the proceeds with Camp Chesterfield). [From a period of six days before the workshop up to the day of the workshop, the fee per person will be $40]. If the workshop presenter wishes to use additional sessions, generally the workshop fee will be $30 per 3 hour timeslot for early registration [e.g. a morning workshop from 9:00 am until 12 noon would be $30; if the workshop is conducted in the morning and afternoon, then the workshop fee would be $60; if the workshop is conducted for two full days (equal to four sessions), then the workshop fee will be $120]. For participants registering less than a week before the scheduled workshop, the price per session raises $10].
⚫ Some basic equipment is available for presenters to use during the workshop. Chalkboard, Lectern, Head Table, Cassette Player, CD player, TV, VCR, and/or DVD is available upon request.

Nota Bene: If you wish to use PowerPoint, you must bring your own computer and projector; a white screen is available upon request.
Basic Outline for Presenters:
• Workshops will be presented no matter the number of registrants.

• Any presenter who cancels the scheduled and advertised workshop may not be selected in the future if that person should decide to submit a proposal. The reasons for this are clear: In order to make the schedule work effectively, and to fulfill our obligation to potential participants, we need to make sure that only serious and reliable presenters are selected who
will fulfill this obligation.

• Presenters will receive a 50/50 split of proceeds with Camp Chesterfield.

• Presenters who live off grounds will receive a complimentary room for 1 night’s stay at the Western Hotel. If selected to present a workshop by the committee, the presenter must indicate when accepting the contract if this is to be the night before or the night of the workshop (not both). The presenter is welcome to stay longer, but at his/her own expense for regular lodging at the Western Hotel, Camp Chesterfield.

The deadline for submitting workshop proposals is December 15, 2019 (proposals must be submitted on or by this date in order to be considered). Workshop presenters whose proposals are accepted by the committee will be notified by February 1, 2020. The program committee must receive the signed contracts and related documentation by February 15, 2020.

The IAOS Summer Workshop Program’s brochure will be available on-line by April 15, 2020 (and in hardcopy-form at a later date).

ATTENTION Workshop Presenters!!!
Be sure to fill out the requested forms completely and accurately.

*In order to streamline the process, we are only accepting electronic submissions. Please type your proposal in complete sentences, as this information will be used to advertise your workshop before the event. Failure to submit all requested materials with your proposal may result in it being rejected. 

Hints for a Good Workshop Proposal:
1) Choose a topic or subject which you have expertise and experience and can lead competently and professionally;

2) Remember, this is a workshop and attendees appreciate doing “workshop” types of activities. It is important to impart necessary and important information related to your topic to the participants, but do not make it too dry or academic; consider your audience and the fact that they want to gain something useful that is practical and easy to incorporate into their daily, spiritual lives.

Schedule time for audience participation, if appropriate, which may include a related activity to your topic that allows the attendees to put into use what you conveyed to them, question and answer period, individual or group work, etc. Participants like handouts and materials that they can take with them, so please try to incorporate these types of materials into your workshop.

You are responsible for any materials, handouts, or copies that you wish to give to the attendees of your workshop. Please prepare these ahead of time and bring them with you.

3) When writing your proposal be thorough, but succinct, in how you describe it. Ask yourself, “Is this something that would catch my eye enough to want to attend?”

4) If you have presented a workshop in previous years at Camp Chesterfield, it is best not to do the exact same workshop two years in a row in order to attract more participants. It is preferred that you offer something new or to change it up a bit which offers new information (so previous
participants would be interested in attending your workshop).
  • It is not the responsibility of the committee to rewrite or try to guess at your intended meaning.
  • Your proposal should be copy ready, meaning that little to no editing is needed for it to be used.
  • Proposals that arrive late, incomplete, or unable to be read due to poor grammar may be rejected
  • Submit a proposal that you are proud of and which can stand on its own merit.
  • We look forward to receiving your well-considered and written proposal on a topic that will beof interest to people who want to learn and grow spiritually. Good luck and Godspeed.
 Please note the following “blackout” dates when a workshop cannot be scheduled due to officially sanctioned activities and classes at Camp Chesterfield:

⚫ Opening Weekend and Summer Weeklong—June 19 and 26, 2020

Annual IAOS Convention Weekend—Saturday, July 31-August 2, 2020

⚫ Labor Day Seminary Weekend—Friday, September 4-Monday, September 7, 2020

Spirit Fest—Saturday, September 19-Sunday, September 20, 2020

Fall Seminary Weeklong—Sunday, October 23-, Saturday, October 31, 2020

*Nota Bene: The IAOS and Camp Chesterfield reserve the right to include additional activities, which have yet been added to the 2020 schedule that may preclude scheduling a workshop on those days.
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