ASHG 2024 Exhibitor Appointed Contractor (EAC) Form

All ASHG exhibitors and sponsors must disclose to ASHG Exhibits Management all exhibitor appointed contractors (EACs) or third-party agents working on the exhibiting company’s behalf while onsite at the ASHG 2024 Annual Meeting.

Please complete (or have your EAC complete) this form for each EAC providing services onsite for your company by Monday October 28, 2024.

All EACs must observe the 2024 Exhibitor Rules and Regulations, as agreed to by the exhibitor/sponsor as part of your ASHG contract. ASHG and Freeman will work with the designated agents or third parties only after receipt of this form and a current and valid certificate of insurance (COI) for each EAC. The Colorado Convention Center will not allow any EAC onsite without a current COI or who has not completed this form.

Please reach out to exhibits@ashg.org with any questions.

Question Title

* 1. Exhibiting/Sponsoring Company Information

Contact First and Last Name *

Company Name *

Address *

Address 2

City/Town *

State/Province *

ZIP/Postal Code *

Country *

Contact Email *

Contact Phone *

Question Title

* 2. EAC Company Information
Please include the onsite contact information for the person who will be representing this EAC onsite.

Contact First and Last Name

Company Name

Address

City/Town

State/Province

ZIP/Postal Code

Country

Contact Email

Contact Phone

Question Title

* 3. EAC Services Provided
Select all that apply.

Install / Dismantle Labor

Install / Dismantle Supervision

Third Party Agent with onsite staff (i.e., exhibit house representative)

Special Service and/or Activity (please specify)

Question Title

* 4. COI Submission
Each EAC requesting to work at the Colorado Convention Center for the ASHG Annual Meeting is required to submit a current and valid certificate of insurance (COI). The COI must show required Workers Compensation coverage and liability coverage to include property damage in the amount of $1 million USD, naming ASHG, Freeman, and the Colorado Convention Center as additional insured. EACs must must provide an original insurance certificate onsite if requested. Please submit as PDF only.

PDF file types only.

Choose File

Question Title

* 5. Terms and Conditions Acknowledgement
All exhibitors/sponsors and their EACs must observe the following terms and conditions, as outlined in the 2024 Exhibitor Rules and Regulations. Each line must be acknowledged / selected to submit this form.

ASHG holds each exhibitor/sponsor responsible for the behavior and management of their EACs regardless of booth type, size, or location. The exhibitor/sponsor agrees to make all staff and hired vendors aware of the policies in the Exhibit Prospectus and Exhibitor Rules and Regulations.

The exhibitor/sponsor is responsible for all orders, damages, and costs incurred by their staff, EACs, and other agents on their behalf.

The exhibitor/sponsor acknowledges that penalties for violations incurred by the EAC will be assessed against the exhibiting/sponsoring company, including but not limited to loss of the exhibitor’s priority points, removal of offending personnel and/or materials, or removal of exhibitor/sponsor and all display materials from the exhibit hall. The exhibitor/sponsor is responsible for all damages and costs that may be incurred as a result.

ASHG 2024 Exhibitor Appointed Contractor (EAC) Form

Question Title

* 1. Exhibiting/Sponsoring Company Information

Question Title

* 2. EAC Company InformationPlease include the onsite contact information for the person who will be representing this EAC onsite.

Question Title

* 3. EAC Services ProvidedSelect all that apply.

Question Title

Question Title

* 5. Terms and Conditions AcknowledgementAll exhibitors/sponsors and their EACs must observe the following terms and conditions, as outlined in the 2024 Exhibitor Rules and Regulations. Each line must be acknowledged / selected to submit this form.

* 2. EAC Company Information
Please include the onsite contact information for the person who will be representing this EAC onsite.

* 3. EAC Services Provided
Select all that apply.

* 5. Terms and Conditions Acknowledgement
All exhibitors/sponsors and their EACs must observe the following terms and conditions, as outlined in the 2024 Exhibitor Rules and Regulations. Each line must be acknowledged / selected to submit this form.