State agencies, departments, boards and commissions that have not achieved the small business (SB) 25 percent participation goal and/or the Disabled Veteran Business Enterprise (DVBE) 3 percent contract goal during the reporting fiscal year as established in Executive Orders D-43-01 and S-02-06, must submit an Implementation and Corrective Action Plan(s) to the Department of General Services (DGS). The improvement plan must be reviewed, approved, and submitted to DGS by the Consolidated Annual Report due date October 31, 2021 for the covered reporting fiscal year.

DGS will compile all the plans received from departments and will share the information with the Director of the California Office of the Small Business Advocate and the CalVet DVBE Advocate to explore ways to work with departments to improve performance. DGS will use the improvement plan to support overall SB/DVBE procurement with the state and may follow up with the reporting department directly.

This online submittal replaces the need to submit the GSPD 824 form.

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* 1. Department Name

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* 2. Fiscal Year 2020-21 Small Business Participation Percentage

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* 3. Fiscal Year 2020-21 Disabled Veteran Business Enterprise Participation Percentage

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* 4. Did emergency procurement impact your ability to meet SB and/or DVBE contracting participation? If yes, please explain.

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* 5. How familiar are you with the SB/DVBE Emergency Registry?

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* 6. Do your department buyers have access to the SB/DVBE Emergency Supplier Registry?

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* 7. Are your SB/DVBE Advocate's duties and responsibilities, based on their duty statement, solely dedicated to this role?

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* 8. If not, what percentage of their duties, based on their duty statement, is dedicated to the SB/DVBE Advocate role?

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* 9. What is your advocate's classification? (ex: AGPA, SSA, SSMI)

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* 10. What goods and services present the greatest challenge for your department to locate qualified SB/DVBE suppliers?

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* 11. List your department's top five most commonly procured goods/services.

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* 12. Does your department have a formal written SB/DVBE First Policy for contracting with SB/DVBEs?

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* 13. If yes, how long has this policy been in place? Please email a copy of your SB/DVBE First Policy to BusinessOutreach@dgs.ca.gov with the subject "Improvement Plan Attachment."

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* 14. If no, does your department plan to implement an SB/DVBE First Policy? Please explain why or why not.

For questions 15 to 17, explain your department's process for monitoring SB and DVBE contracting participation throughout the fiscal year.

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* 15. For departments transacting in Fi$Cal, how frequently does your department run and review the Contracting Activity Report Form 810 and the accompanying Data Validation Query? For departments deferred/exempt from Fi$Cal or voluntarily reporting, please describe your SB and DVBE participation progress review process throughout the fiscal year.

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* 16. If a mid-year report shows your department is not meeting SB and/or DVBE participation goals, how does your department adjust?

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* 17. Who is responsible for monitoring SB/DVBE participation throughout the fiscal year? (include name and title)

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* 18. What guidance are your department's buyers given for using the SB/DVBE Option?

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* 19. Does your department follow the required DVBE exemption process as updated in BB. No. P-08-20?

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* 20. If no, please explain why.

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* 21. How many DVBE exemptions to waive the program requirements and/or incentive did your department receive and approve last fiscal year?

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* 22. What strategies has your department used to reach out to the SB/DVBE community? If there are none, how does your department plan to reach out?

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* 23. Have all your department's buyers completed the Basic Acquisition Certificate (BAC) training? Are buyers required to complete refresher BAC courses? If so, how often? What additional SB and DVBE contracting training/communication is given to buyers by the department, management, and SB/DVBE Advocate?

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* 24. Does your department participate in local or statewide SB/DVBE outreach events? If so, list the outreach events you attended in the last fiscal year.

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* 25. Have your department's advocate, CAR reporter, and procurement staff taken the CAR reporting training? If not, please explain how many staff have taken the training and if you have a plan for staff to take the training.

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* 26. What changes is your department implementing to achieve SB and DVBE participation goals for FY 2021-22? Please include information about who in leadership is championing this effort (include name and title).

Contract Section: Questions 27 to 36.

List the top ten contracts from FY 2020-21, by dollar amount, where your department was unable to contract with SBs and/or DVBEs. For each contract, include the following data:

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* 27. Contract 1

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* 28. Contract 2

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* 29. Contract 3

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* 30. Contract 4

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* 31. Contract 5

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* 32. Contract 6

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* 33. Contract 7

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* 34. Contract 8

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* 35. Contract 9

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* 36. Contract 10

Final Questions and Contact Information

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* 37. Please include any additional information, insights, trends, or reasons your department could not meet the SB and/or DVBE participation goals.

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* 38. What additional support from DGS would assist you with meeting your SB and DVBE participation goals?

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* 39. Contact information

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* 40. Approver Name & Title

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* 41. Confirm that this Improvement Plan has been reviewed and approved by your department's director.

Before you submit, print this page for your records.

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