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2026 Commercial Street Night Market FOOD TRUCK Application

All applications will be reviewed in the order in which they were received. Food truck placement is at the discretion of market organizers and is determined by operational requiremets, including truck and trailer dimensions.
Please fill in all Vendor information required. Read and agree to the Terms and Conditions.

Dates: June 18, June 25
July 2, July 9, July 23 July 30
August 6, August 13, August 20, August 27

From 5-9 PM each night
Downtown Nanaimo: Bastion St. Wharf Street and Diana Krall Plaza
1.Business Name:(Required.)
2.Primary Contact Information:
3.Website or social media link:(Required.)
4.Please include the Dimensions of your Food Truck:
If you vehicle or trailer are larger than 10' x 10' you must apply as a food truck.(Required.)
5.Description of Goods:(Required.)
6.Food Truck Fee:(Required.)
All the spots will be filled on first come first serve basis.
7.I will email the following to comms@nanaimochamber.bc.ca(Required.)
TERMS AND CONDITIONS

Please carefully read the following and sign at the bottom. Greater Nanaimo Chamber of Commerce (hereinafter called “the Chamber”) acknowledges the following Terms and Conditions for applications made by vendors (hereinafter called “Vendor”) to the 2026 Commercial Street Night Market.

Application and Approval

1. All applications are subject to approval by the Greater Nanaimo Chamber of Commerce.

2. Applications must include a description of goods and services to be promoted on site.

3. Food vendors must abide by all current VIHA regulations and must provide a VIHA permit with current decal. You do not need a Nanaimo Food Truck License.

4. Vendors must state the size of food truck, trailer, or cart on the application.

5. Vendors are NOT PERMITTED to change assigned sites.

6. The Site Coordinator reserves the right to reassign sites and relocate vendors as deemed necessary.

*Night Market Coordinator has the reserves the right to terminate your contract

CANCELLATION POLICY

  • The Night Market operates rain or shine. No refunds or discounts will be provided due to weather.
  • The Commercial Street Night Market operates rain or shine throughout the summer seasons. Vendors should be prepared to operate in varying weather conditions. In the event of extreme or unsafe circumstances where the market must be cancelled or slightly altered, vendors will be notified via email as soon as possible.
  • Cancellation decisions are a last resort decision made with vendor safety, public safety, and guidance from local authorities.

ON-SITE SET-UP OPERATION

1. Vendors must arrive only at their appointed time which is strictly 2:30 pm. This will be emailed to you no later than 48 hours prior to the event date.

2. For traffic control and safety reasons, DO NOT DRIVE / MOVE through ANY roadblocks.

3. Absolutely NO early takedowns permitted. Safety, and market integrity, are imperative and are jeopardized when vendors attempt to pack up and leave early.

4. At the close of the market, first pack up your tent and belongings before going to get your vehicle. You will not be able to gain access to the roadway until 15 minutes after the Market closes.

5. When in need of assistance for any situation, go to the Chamber Booth on site, or find a market attendant in a safety hi-vis vest to assist.
GENERAL POLICIES

1. Only the Chamber has the discretion to close the market early or cancel it completely.

2. Vendors are expected to be respectful and considerate of all others in the market, at all times. Any vendor acting in an unsafe or disrespectful manner will be at risk of being banned from the market.

3. Vendors must provide their own tents, tables, chairs, power (quite generators), etc. Anchored tents with attachable walls are recommended for shelter from extreme weather conditions.

4. Vendors must keep all belongings within their site boundaries. Signs and belongings are not to block pedestrian traffic or block the view of your neighbours’ displays.

5. Vendors are responsible for the cleanliness of their sites and must remove all waste and litter at the end of each market.

6. Food Vendors: A) appropriate food waste bins will be provided by the market organizers for the public disposal. B) Dumping of waste or leaking of fluids will not be tolerated. C) You have to remove all waste at the end of the day.

7. The Chamber, its staff, and its volunteers will NOT be held responsible for injury to vendors, or damage/theft of vendors’ property during any part of the Commercial Street Night Market event.

8. The Commercial Street Night Market is a non-smoking area. 10 meters from the Market Zone is a required minimum for anyone who wishes to smoke.

9. Any vendor intending on using a generator for power at the market must advise the Market Coordinator in advance of the market. Only low noise impact generators will be permitted.

10. Any vendor who does not comply with all of the terms and conditions of the Vendor Rental Agreement risks being refused or evicted at any time during the event.

11. Vendor Conduct & Subletting
  • Vendors/food trucks may not transfer, sublet, sell, or share their space to another vendor. Please inform the Market Coordinator incase of any emergency.
  • A separate Anti-Harassment/Anti-Discrimination Policy will be emailed upon acceptance and must be signed and returned.
  • The Chamber maintains zero tolerance for harassment, unsafe behaviour, or violations of the anti-harassment/anti-discrimination policy.
LEGAL RESPONSIBILITY

1. The Chamber carries event insurance and all necessary overall business licenses for this event. However, specialized vendors must, at their own expense, procure and maintain all permits, insurance and licenses required to comply with all laws and ordinances affecting the execution of their particular work. This may include food vendors, massage therapists, etc. The Chamber reserves the right to confirm validity of all permits and licenses.

2. The registered vendor shall be responsible for all damages, claims, charges, and injuries, including all equipment, and agrees to indemnify and hold harmless the Nanaimo Chamber of Commerce and its members, organizers, and staff from any such claims and charges including liability arising out of the concessionaires exhibit itself and the actions of the concessionaires’ employees and/or agents.

3. The Chamber will not be responsible for any items at booths and shall not be responsible for security of individual booths whether the exhibitor’s booth is staffed an
PLEASE NOTE THE FOLLOWING TIMELINE:
  • APPLICATION CLOSES ON MARCH 13, 2026
  • Teams Meeting: It is MANDATORY for the applicants to attend one out of three Microsoft Teams Meetings. Dates: March 23, 24, 25.
For Full Season:
  • Deadline for Payment in Full: May 1, 2026
  • Cancellation Deadline for Full season: May 24, 2026 (full refund + $50 admin fee)
  • Cancellations After: May 25, 2026 No Refund
For Drop In:
  • Payment is due on the day of the Invoice received
  • Cancellation: Before two weeks of selected Drop in Dates
8.Do you agree to the Terms and Conditions as they appear in this document?(Required.)