2026 Community Energy Management Program Application Survey

Important Note: This application cannot be saved midway through. To prevent the loss of any progress, it is highly recommended that you print or copy the application questions to a separate document - giving you time to review and prepare the required information before submitting.

Program Summary: The Community Energy Management Program (CEM) is designed to meet applicants wherever they are on the energy management spectrum. Accordingly, CEM can be used to fund a range of energy-related projects such as, but not limited to, energy management, energy efficiency, renewable energy, fleet electrification, EV charging infrastructure, sustainable financing solutions, and/or clean energy workforce development. Review the Eligibility Criteria section of the request for proposals to see the full list of eligible projects.

*Renewable energy projects will only be considered after all, or a majority of, energy efficiency upgrades have been completed as identified in an ASHRAE Level II audit.

Eligibility Requirements: Applicants must be physically located in Michigan and one of the following:

Local Government
Tribal Government
Other Public Service Entity

*At this time, public schools and universities are not eligible to apply for the CEM program.

Funding Amount: A total of $750,000 in funding is available through the U.S. Department of Energy (DOE) State Energy Program (SEP)'s Bipartisan Infrastructure Law (SEP BIL) allocation. The minimum and maximum grant award size for this allocation is:

The minimum individual grant award is $5,000.
The maximum individual grant award is $50,000.

Award Process:
Submitted applications will go through an evaluation and risk assessment. Selected applicants will be notified of the funding decision via email. If awarded, the awardee will receive a grant agreement that depicts the terms and conditions of the award. EGLE WILL NOT REIMBURSE EXPENDITURES THAT HAVE OCCURED BEFORE A GRANT AGREEMENT HAS BEEN EXECUTED.

This is a non-competitive award. Proposals that meet the entity and project eligibility requirements will be awarded on a rolling basis.

There is no application deadline. Proposals will be accepted on a rolling basis until all the funding is allocated.

1.Organization Information
A Unique Entity ID # (UEI) is required for an award:

Please ensure that your entity has an Active UEI Registration in SAM.gov. Check status HERE.
If your entity only has an "ID Assigned" or if your UEI # has expired, we will be unable to provide an award until the registration becomes active.

(Required.)

Organization Name

Federal ID # (TIN/EIN)

Unique Entity ID # (An Active Registration in SAM.gov is Required for Federal Awards) To register, click HERE

State of Michigan SIGMA Vendor Self Service ID # (Begins With "CV" or "VS") To register, click HERE

2.Organization Type(Required.)

Local Government (County, Township, City, Village)

Tribal Government

Other Public Service Entity (Please Specify)

3.Eligibility Type(Required.)

New Applicant

Previous CEM Grant Recipient *Please specify year(s) awarded

4.Organization Address
Please enter the address listed on the organization's SIGMA account.

Ensure that the address in SIGMA is marked as the Default Address and is labeled as an Ordering Address. Check status HERE.
The location of the proposed project does not need to match the address in SIGMA.

(Required.)

Street address

Street address line 2

City

State

Zip code

5.Please verify the Michigan County where work will take place(Required.)

6.Contact Information
Each grant will have a signatory contact and a primary contact. These can be the same person. Grant communications will reach both contacts by email.

Signatory Contact: This person will sign the grant agreement and be responsible for other official documents.
Primary Contact: This person will be the main point of contact and be responsible for submitting progress reports and payment requests.

(Required.)

Who is submitting this application? (Name & email)

Signatory contact (Name, role, email, phone #)

Primary contact (Name, role, email, phone #)

Are there other contacts you would like to be CC'd on grant communications? (Name, role, email)

7.Has the applicant conducted any previous energy management work (e.g., energy plans, benchmarks, audits, projects, etc.)?(Required.)

Yes

If yes, please describe the previous energy management work and upload any relevant documents.

8.State the problem and describe the need for the proposed project.(Required.)

9.Provide a concise overview of the proposed project.(Required.)

10.List the task(s) (i.e. Energy audits, energy efficiency upgrades, EV procurement, etc.) that the applicant seeks to complete with this proposal according to Section I-D in the RFP (pg. 5-6) and describe how each task will be accomplished.(Required.)

11.Briefly describe the plan to dispose of any materials generated as a result of the proposed project (e.g., old light bulbs, appliances, etc.).(Required.)

12.Anticipated Project Deliverables - Buildings
*If there are no building-related deliverables anticipated, enter N/A.(Required.)

Number of Buildings Benchmarked

Number of Buildings Audited

Number of Buildings Retrofitted with Energy Efficiency Upgrades

Total Square Footage of Building(s) (Benchmarked, audited, and/or retrofitted)

Number and Type of Energy Efficiency Upgrades

Annual Cost Savings ($/year)

Annual Electricity Savings (kWh/year)

Annual Natural Gas Savings (ccf/year)

Annual Water Savings (gallons/year)

Other Deliverables

13.Anticipated Project Deliverables - Other
*If there are no other deliverables anticipated, enter N/A.(Required.)

Number of Energy or Sustainability Plans/Policies/Ordinances Created

Number and Type of Energy Efficiency Upgrades

Number and Type of Renewable Energy Projects

Number of Education/Engagement Sessions

Number of Electric Vehicles Purchased

Number of Electric Vehicle Charging Stations Installed

Annual Cost Savings ($/year)

Annual Electricity Savings (kWh/year)

Annual Natural Gas Savings (ccf/year)

Annual Water Savings (gallons/year)

Other Deliverables

14.Anticipated Project Timeline(Required.)

Start Date

End Date

15.Will the applicant use any utility rebates for the proposed project?(Required.)

Yes

Unsure

If yes, please provide the name of the applicant's utility provider and indicate what rebates will be used.

16.Requested award amount (maximum is $50,000)(Required.)

17.Total project expenses
While match funding is not required through this program, other funds may be used to help fund larger projects with expenses greater than the CEM award.

Please list the total expenses of your proposed project, including the requested award amount above (Max $50,000).
If you plan to use ONLY the awarded grant funds to cover project expenses, then the amount listed here should match the requested award in Question 16.

(Required.)

18.Approved Budget Form To download, copy THIS LINK and paste it into a new tab in your browser.

Use this spreadsheet to detail your proposed project budget. The spreadsheet "Grant ($)" column total should match the award amount requested above in question 16.
Similarly, use the spreadsheet "Match ($)" columns to detail any additional expenses your entity plans to incur beyond the grant funds requested.
With both "Grant ($)" and "Match ($)" expenses filled out, the "Total ($)" column at the bottom of the spreadsheet should match the total project expenses listed above in question 17. *To prevent any delays in reviewing your submission, please ensure that these figures match.

(Required.)

Please attach the completed Approved Budget Form for this proposal. Additional instructions and information can be found under Part II-B of the Request for Proposals.

No file chosen

19.Will the project include the purchase of a Vehicle or single piece of Equipment (HVAC system, boiler, heat pump, etc.) costing $10,000 or more?(Required.)

Yes

Other (Unsure of the equipment cost at this time or upgrades to be determined)

20.Has the applicant received $750,000 or more in federal awards during their current fiscal year?(Required.)

Yes

If yes, please list the federal awards and upload the most recent copy of the applicant's A-133 audit below.

21.A-133 Audit (If Applicable)

Please upload the applicant's most recent A-133 audit if the applicant has received $750,000 or more in federal awards during their current fiscal year.

No file chosen

22.Does the applicant have any pending litigation or existing legal obligations which may impact their ability to perform the proposed project?(Required.)

Yes

23.Davis-Bacon Act (DBA) - Prevailing Wage Reporting
Please answer the question below to help determine if DBA reporting is required for your proposed project.

Does the proposed project include OVER $2,000 paid to a contractor(s) performing work, construction, alteration, installation, or repair of public buildings or infrastructure?(Required.)

Yes, the proposal does include work, construction, alteration, installation, or repair of public buildings or infrastructure AND over $2,000 will be paid to contractor(s) for this work -- If selected, EGLE will reach out to determine if DBA reporting will be required.

No, the proposal does not include work, construction, alteration, installation, or repair of public buildings or infrastructure. (i.e. the project is instead related to audits, benchmarking, planning, educational programs, etc. -- If selected, DBA reporting will not be required, and no further action is needed.

No, the work/alterations proposed are LESS than $2,000 -- If selected, DBA reporting will not be required, and no further action is needed.

Unsure if work/alterations will be conducted by a contractor(s) OR work/alterations are to be determine by audit (please specify) -- If selected, EGLE will reach out to determine if DBA reporting will be required.

24.State Historic Preservation Office (SHPO) - Section 106 Review
Please answer the question below to help determine if a SHPO Section 106 Review is required for your proposed project.

Does the proposed project include ground-disturbing activity OR work/alterations on building(s) that is/are at least fifty years of age or older? (i.e. any energy efficiency upgrades, solar installation, etc.)(Required.)

Yes, the proposal does include ground-disturbing activity OR work/alterations on a building(s) that is/are 50+ yrs. old -- If selected, EGLE will reach out to determine if a Section 106 review will be required.

No, the proposal does not include ground-disturbing activity or work/alterations on a building(s) -- If selected, a Section 106 review will not be required, and no further action is needed.

No, the work/alterations are proposed for a building that is not 50+ years old -- If selected, a Section 106 review will not be required, and no further action is needed.

Unsure of the building(s) age OR work is to be determined by audit (please specify) -- If selected, EGLE will reach out to determine if a Section 106 review will be required.

25.Build America, Buy America (BABA) - Requirement
Please answer the question below to help determine if the BABA requirement applies to your proposed project.

Does the proposed project include retrofits/alterations on a building(s), infrastructure upgrades (streetlight, etc.), or renewable energy systems AND have a total project cost of MORE than $250,000? (Total project cost should have been determined for Question 17)(Required.)

Yes, the proposal does include retrofits/alterations on a building(s), infrastructure upgrades (streetlight, etc.), or renewable energy systems AND has a total project cost of MORE than $250,000 -- If selected, you must provide documentation to prove compliance (please see Question 25 below for more info.).

No, the proposal does not include retrofits/alterations on a building(s), infrastructure upgrades (streetlight, etc.), or renewable energy systems -- If selected, the requirement will not apply to your project, and no further action is needed.

No, the proposed retrofits/alterations on a building(s), infrastructure upgrades (streetlight, etc.), or renewable energy systems do NOT exceed $250,000 -- If selected, the requirement will not apply to your project, and no further action is needed.

Unsure of total project cost OR the project scope is to be determined by audit (please specify) -- If selected, EGLE will reach out to determine if the requirement applies to your project.

26.Build America, Buy America (BABA) - Compliance Documentation (If Applicable)
If you selected "Yes" for the question above, please attach the required compliance documentation:

To prove compliance, you must either:

Get a letter of compliance from the manufacturer that certifies that the product meets the BABA Requirement. This letter is required for each piece of equipment. *Note: The letter does not need to be in any standard form or template. Additionally, make sure it meets BABA, not just the Buy American requirements that was in place during ARRA.
OR submit a waiver request to the U.S. Department of Energy (DOE) if there are no products available or they meet the unreasonable cost standards. Click HERE for the waiver.

*Either the letter of compliance OR approved waiver request will be required BEFORE funding can be awarded. This is only required for proposals with a total cost that exceed $250,000.

Please attach the required compliance documentation below.

No file chosen

27.National Environmental Policy Act Form (If Applicable) To download, copy THIS LINK and paste it into a new tab in your browser
To check applicability, click HERE

Please complete and upload the National Environmental Policy Act Form if If the applicant is conducting activities that may require NEPA review.

No file chosen

28.Certificate of Indirect Costs (If Applicable) To download, click HERE

Please complete and upload the Certificate of Indirect Costs if the applicant is using an indirect cost rate in their budget.

No file chosen

29.Price Estimates/Quotes (Optional)

Please upload any price estimates or quotes for the proposed project.

No file chosen

30.Energy Management Documents (If Applicable)

Please upload any evidence of previous energy management work (e.g., energy plans, benchmarks, audits, projects, etc.)

No file chosen

31.Additional Documents (Optional)

Please upload any supplemental files.

No file chosen

32.Assurances(Required.)

Applicant certifies they are authorized to negotiate and bind the applicant to the provisions listed in this application.

Applicant understands that this application is not a guarantee of funding. Funding is subject to availability on a first come, first served basis until funding is depleted.

Applicant agrees that all work will be performed following all applicable Federal and State rules and regulations, as well as local ordinances.

Applicant understands that they will be notified of the funding decision by email. Funds will be dispersed only on a reimbursement basis. Should the applicant organization be funded, a grant agreement will be sent to them.

Applicant acknowledges that they are registered or will register as a vendor with the State of Michigan on SIGMA Vendor Self Service.

Project(s) must be complete by August 31, 2027 (unless otherwise approved). Applicant agrees to submit a payment request within 30 days of project completion, that includes proper backup documentation, and includes a brief final summary of the completed project.

State of Michigan reserves the right to award a different amount than the requested amount.

If awarded, applicant agrees to benchmark its building(s) using ENERGY STAR Portfolio Manager and share the data with State of Michigan (if applicable).

By submitting this application, I certify (1) to the statements contained in this list of certifications and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I will also provide the required assurances and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties.