Policy Statement of Purpose and Objectives

One application per one artwork

The City of Costa Mesa is committed to developing a plan for more ambitious temporary and permanent public art, including the identification of potential locations around the City, creation of policies with respect to selection and acquisition of artworks, and determination of the funding sources to be used.

As part of this policy, the City of Costa Mesa will continue to promote community involvement and provide opportunities for the community to participate in the public display of art on City property, parks and rights of way, as the City determines appropriate, on a case-by-case basis. In order to accomplish these objectives, and provide guidelines and procedures for governing the acquisition, display, maintenance, potential deaccessioning and lending of Public Art for public display, the City has developed this policy. The objectives of this policy are to:
  • Set out technical, aesthetic and thematic criteria for donation proposals, while maintaining high artistic standards in works of art displayed in the City of Costa Mesa;
  • Establish clarity on the responsibilities of the donor and the overall conditions of approval.
  • Provide uniform procedures for the review and acceptance of donations and loans of works of art for the City of Costa Mesa;
  • Establish consistent review criteria that strike an appropriate balance between high aesthetic standards and city business use;
  • Encourage or facilitate recognition of the artistic community.

This policy applies to property owned or managed by the City or its agencies. This policy does not apply to donations situated on private property.
DONOR INFORMATION

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* 1. Donor's Name:

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* 2. Address:

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* 3. Phone:

ARTIST INFORMATION

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* 5. Artist's Name:

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* 6. Alias (if applicable):

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* 7. Citizenship/Nationality:

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* 8. Address:

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* 9. Phone:

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* 12. Birthplace:

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* 13. Place of Death (if applicable):

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* 14. Date of Birth

Date

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* 15. Death Date (if applicable):

Date

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* 16. Artist Primary Occupation:

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* 17. Artist Representation/Gallery Name (if applicable):

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* 18. Address:

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* 19. Phone:

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* 22. Was the creation of the artwork a joint project between artists or sub-contracted to a fabricator?

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* 23. If yes, write in the name of the Collaborator/Fabricator/Designer/Architect:

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* 24. Business Affiliation:

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* 25. Address:

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* 26. Phone:

ARTWORK INFORMATION

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* 29. Title of the artwork:

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* 30. Year the artwork was created:

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* 31. Place created:

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* 32. Current artwork location:

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* 33. Proposed Site (optional):

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* 34. Artwork Classification (check one, if applicable):

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* 35. Item Classification (check all applicable):

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* 36. Item Details & Dimensions (check all applicable):

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* 37. Item Dimensions of artwork alone (inches):

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* 38. Dimensions of frame, mat or base (inches):

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* 39. Subject/Theme of Artwork:

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* 40. Style and or Influences of Artwork:

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* 41. Medium/Materials of Composition:

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* 42. Finishes Applied to Surface (if applicable):

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* 43. Construction Technique:

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* 44. Plaque Inscription:

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* 45. Identifying Marks:

ARTWORK HISTORY

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* 46. Provenance/Previous Ownership

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* 47. Additional sheets may be attached here:

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* 48. Exhibition History

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* 49. Please attach catalogue copies/excerpts, if applicable. Additional sheets may be attached as needed:

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* 50. Citations of Print References

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* 51. Please attach copies of any publications and include a photocopy of title page/bibliographical information. Additional sheets may be attached as needed:

VALUE INFORMATION

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* 52. Please attach copies of Current Written Appraisal and Bill of Sale, if applicable. Gifts with a value of more than $50,000 require the City Council acceptance and are not currently accepted by the City of Costa Mesa.

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* 53. Appraisal Information

*Accepted artwork donations will receive a written acknowledgement from the City of Costa Mesa which will include:

i. the name of organization

ii. a description (but not the value) of non-cash contribution

iii. a statement that no goods or services were provided by the organization in return for the contribution, if that was the case

iv. a description and good faith estimate of the value of goods or services, if any, that an organization provided in return for the contribution 3

v. a statement that goods or services, if any, that an organization provided in return for the contribution consisted entirely of intangible religious benefits (see www.irs.gov), if that was the case

CONDITION, CONSERVATION AND MAINTENANCE

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* 54. Please indicate the condition of the artwork by attaching a current condition report (include history of conservation and conservator’s report, if applicable).

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* 55. Is the artwork intended to reflect the impact of environmental wear, tear and aging?

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* 56. What is the intended life span of the artwork?

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* 57. What is the artist’s intention with regards to the artwork over time? Please explain.

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* 58. What are the specifications, regarding long-term care of the artwork? When and to what extent should the work be cleaned/conserved? Please indicate specifications regarding the regular maintenance, schedule of care (cleaning agents and procedure), and or/recommendations for the placement of artwork.

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* 59. Was a conservator consulted in the fabrication of the work or in the development of a maintenance program?

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* 60. If yes, please provide the Conservator's Name

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* 61. Please provide the Conservator's Address:

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* 63. Conservator's website:

OWNERSHIP OF COPYRIGHT

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* 64. Current Copyright Owner's Name:

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* 65. Copyright Owner's Street Address:

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* 66. Copyright Owner's Phone number:

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* 68. Will Copyright be transferred to the City of Costa Mesa, should the donation be accepted?

SIGNATURE

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* 69. Signature of Donor:

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* 70. Date of Signature

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