1. Cash Receipts

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* 1. Please enter your User Access Code.(This code is found in the e-mail you received)

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* 2. Please briefly describe your current procedures regarding teacher collections (required forms, who counts, etc.)

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* 3. Do you use pre-numbered receipts?

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* 4. Is a pre-numbered receipt prepared and issued to the payer for cash collections other than mail receipts?

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* 5. Is the remittance data and other support (i.e. teacher collection log) attached to the pre-numbered receipt?

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* 6. Are pre-numbered receipts issued in numerical sequence, and periodically accounted for?

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* 7. What do you do with voided receipts?

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* 8. Where are unused receipt books kept?

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* 9. Are the receipts clearly marked or coded with a classification or account number?

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* 10. Who opens incoming mail and what are the procedures regarding receipts received by mail?

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* 11. Where are the cash receipts kept from the time of collection or mail opening until time of bank deposit?

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* 12. Does the school use a lockbox?

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* 13. Are cash receipts entered into the general ledger by persons independent of the mail opening and receipt issuing functions?

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* 14. Are receipts deposited on a daily basis and collection documentation totals compared to bank deposits and posting to cash receipts in the computer?

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* 15. Who handles (investigates) any complaints from parents’, vendors’ etc. regarding payment discrepancies?

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* 16. Is the employee who handles complaints regarding payment discrepancies independent of the the duties of preparing daily cash receipts?

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* 17. Are post-dated checks, disputed items, unidentified receipts, NSF checks, checks charged back by banks, and similar items subject to normal receipts control, and received and investigated by persons independent of preparation of deposits?

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* 18. Is the cash receipt function segregated from the recording of receipts?

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* 19. Are currency receipts properly reconciled to the totals of cash registers, pre-numbered receipts, or other devices?

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* 20. Does any employee having custody of school funds also have custody of a related organization’s funds (PTA, Band/Athletic Booster Club, etc.)?

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* 21. Is the cashing of checks out of currency receipts prohibited?

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* 22. How do you make change?

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* 23. Who gets the money out of the vending machines?

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* 24. List the location of your vending machines:

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* 25. How does the school verify sales commission from vending sales?

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