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Head Count Confirmation -- An RV'ator Hill Country Soriee
We really need your attention on Question #2 ....
Please read! Folks, it's shaping up to be a fantastic RV Easy Weekend and we're looking forward to your arrival at T82! Just one last thing we need you t okeep in mind. There are 3 couples organizing this weekend for you but we don't have any sponsors or hotels helping in any way. We are bankrolling the up front costs and depending on pay at registration to cover it all. The problem we are facing is that since we don't collect in advance, we have no way of covering the fixed cost commitments if the headcount turns out significally different that expected .... for almost any reason including WX.
We have tried really hard to plan a nice easy weekend for everyone and the only reason we do it is because we love these RV'ator folks and the fun in Gathering(s). There is no profit in this so any shortfall has to be covered personally by this group. If we collected up front or even had a paid up front registration fee, this would not be a problem....but we don't!
What we need financially on this Gathering is a little different from PJ North. Instead of a preregistration fee, what we are hoping is that if you committed to the Friday night Ramp Heavy Hor'dourves Party or the Bus tour and that if for any reason you can't make it, would you please consider sending us a check after the fact for only your specific out of pocket costs. Nothing more than your cost, just the part that will come out of our collective pockets if we don't get enough to cover the head count commitments.
The Saturday Night full BBQ on the Ramp is not a problem because they will let us get a head count up to Saturday 10:00 AM. The Friday Night Party and the Bus Tour we have to pay for on Wednesday....which means we have to know a good head count by Tuesday.
So, the Friday Evening Party at $20 a head, and the Bus Tour at $40 a head are the two things that we will be covering based on your registration commitment. If you can't get there for any reason, we hope that you will see your way clear to send us a check anyway just to cover committed costs. We trust you to do whatever you say, so all we really need to confirm is that our committed head count is solid!