Copy of Rental Application - City of Hamilton Valens Community Centre vccbookings@valenscommunitycentre.ca

Please complete the following application to request a rental at the Valens Community Centre. Submission of this application does not guarantee or secure the requested rental date.

Applicant information
Please provide the contact information for the person responsible for the rental. This will be the name assigned to the rental.

Question Title

1. Event host contact name: (Required.)

Question Title

2. Contact information - Please provide email address and phone number. (Required.)

Rental Information

Question Title

3. Requested Rental Date.
Please enter your requested start and end times, including all time required for setup and cleanup. Access will be no earlier than 10:00am unless prior approval has been confirmed. (Required.)

Date / Time

Date

Time

AM/PM

Date / Time

Date

Time

AM/PM

Question Title

4. Approximate number of attendees. Max capacity 130 (Required.)

1 - 25

26 - 50

51 - 75

76 - 100

101- 130

Other (please specify)

Question Title

5. Event Type. Examples - Reunion, Kids Birthday, Wedding, Baby Shower, Bridal Shower, Engagement Party ....etc. (Required.)

Event Details

Question Title

6. Will food and beverages be served? If yes, please indicate if it will be catered.
The kitchen is for warming purposes only. (Required.)

Yes

Yes, catered

Question Title

7. Will you be serving or selling alcohol?
Events where alcohol is sold or served require $5,000,000 liability insurance. A Special Occasion Permit will also be required. (Required.)

Yes, we will be serving alcohol

Yes, we will be selling alcohol

Insurance Requirements

Question Title

8. How will you be providing insurance for your rental? (Required.)

I will provide my own insurance.
City of Hamilton named as an additional insured.
• The name of the person/group on the rental application must match the name on the insurance certificate.
• Coverage must be valid for the requested rental date(s).
• Minimum coverage of $2,000,000 per occurrence.
• Events involving alcohol require $5,000,000 liability insurance.
• The certificate must be signed/authorized by the insurer.

I will purchase through Gallagher
If you do not have your own appropriate liability insurance, event insurance can be purchased through Gallagher.
For step-by-step instructions on purchasing your insurance through Gallagher, please visit the Valens Community Centre website.

Payment and Cancellation Policy

FULL PAYMENT IS REQUIRED AT THE TIME OF BOOKING TO SECURE YOUR RENTAL DATE.

Submission of this application does not guarantee or secure the requested rental date.

Please review the FAQs on the Valens Community Centre website for complete information regarding our cancellation and refund policy.

Applicant Acknowledgment

Question Title

9. I acknowledge and agree to the terms below.
By submitting this application, I confirm that the information I have provided is true and correct. I understand that submitting this application does not guarantee or secure the requested rental date.

I understand that full payment is required at the time of booking once my rental request has been approved.

I understand that I am responsible for obtaining and providing the required insurance and any applicable permits.

I have reviewed, or understand that I am responsible for reviewing, the cancellation and refund policy available in the FAQs on the Valens Community Centre website.

I understand that additional approvals, permits, insurance and/or fees may be required depending on the nature of my event. (Required.)

Yes

Question Title

10. Electronic signature

By typing my full name and current date in the provided text box and submitting this application, I confirm that the information provided is true and correct and that I agree to the rental requirements outlined in this application. (Required.)

Copy of Rental Application - City of Hamilton Valens Community Centre vccbookings@valenscommunitycentre.ca

Question Title

* 1. Event host contact name: (Required.)

Question Title

* 2. Contact information - Please provide email address and phone number. (Required.)

Question Title

* 3. Requested Rental Date.Please enter your requested start and end times, including all time required for setup and cleanup. Access will be no earlier than 10:00am unless prior approval has been confirmed. (Required.)

Question Title

* 4. Approximate number of attendees. Max capacity 130 (Required.)

Question Title

* 5. Event Type. Examples - Reunion, Kids Birthday, Wedding, Baby Shower, Bridal Shower, Engagement Party ....etc. (Required.)

Question Title

* 6. Will food and beverages be served? If yes, please indicate if it will be catered. The kitchen is for warming purposes only. (Required.)

Question Title

* 7. Will you be serving or selling alcohol?Events where alcohol is sold or served require $5,000,000 liability insurance. A Special Occasion Permit will also be required. (Required.)

Question Title

* 8. How will you be providing insurance for your rental? (Required.)

Question Title

Question Title

* 10. Electronic signatureBy typing my full name and current date in the provided text box and submitting this application, I confirm that the information provided is true and correct and that I agree to the rental requirements outlined in this application. (Required.)

1. Event host contact name: (Required.)

2. Contact information - Please provide email address and phone number. (Required.)

3. Requested Rental Date.
Please enter your requested start and end times, including all time required for setup and cleanup. Access will be no earlier than 10:00am unless prior approval has been confirmed. (Required.)

4. Approximate number of attendees. Max capacity 130 (Required.)

5. Event Type. Examples - Reunion, Kids Birthday, Wedding, Baby Shower, Bridal Shower, Engagement Party ....etc. (Required.)

6. Will food and beverages be served? If yes, please indicate if it will be catered.
The kitchen is for warming purposes only. (Required.)

7. Will you be serving or selling alcohol?
Events where alcohol is sold or served require $5,000,000 liability insurance. A Special Occasion Permit will also be required. (Required.)

8. How will you be providing insurance for your rental? (Required.)

10. Electronic signature

By typing my full name and current date in the provided text box and submitting this application, I confirm that the information provided is true and correct and that I agree to the rental requirements outlined in this application. (Required.)