Instructions for Submitting Your Education Abroad Program Invoice

Note: Payments cannot be issued until vendors are registered using the Supplier Authorization/Registration Form and all related/required documents are submitted to the Office of Finance and Accounting. For more information please visit the Education Abroad Finance Page

When an invoice is received, it must be on the vendor company's letterhead and be written in English. It must also contain the following information to be considered a valid invoice:
  • Invoice Number
  • Invoice Date
  • Vendor Company's Name and Contact Information
  • Itemized List of Products and/or Services Purchased
  • Faculty and Student Charges Must be Separately Stated
Sample Invoice Template

Note: Foreign vendors need to provide wire transfer information.This information does not necessarily have to be on the invoice. While you should collect it on the invoice if possible, it can be submitted separately.

Wire transfer information includes:
  • Bank Name
  • Account Name
  • Bank Address
  • Routing Number
  • Account Number
  • SWIFT Code
  • IBAN
VENDOR PAYMENTS WILL ONLY BE MADE AFTER ALL STUDENT PAYMENTS HAVE BEEN CONFIRMED.

While domestic vendors will be paid via check, wire transfer, or direct deposit, all international vendors will be paid via wire transfer.

When you submit an invoice for payment, you must also include the list of all participants and a copy of all travel authorizations with each invoice. Invoices cannot be processed without these.

Please contact EAOAccounts@kennesaw.edu if you have questions regarding the above.

 
Please click next once you have reviewed all of the above information and have collected all the documents necessary to proceed.

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