Baldivis Children’s Forest Responsibilities
· We will:
i. Endeavour to provide safe, clean and tidy site.
ii. Consider all reasonable hirer requests.
iii. Keep hirers informed of changes that may impact their booking.
iv. Ensure Forest representatives deals with requests swiftly and politely.
Smoking
· Smoking is strictly prohibited on site.
Alcohol
· Where alcohol is being sold, an Occasional Permit must be obtained from the Department of Racing, Gaming & Liquor. A copy of the Certificate of Approval must be supplied to the Baldivis Children’s Forest prior to the function.
· Where alcohol is being served (BYO or sold), one adult present must hold a Responsible Services of Alcohol (RSA) certificate
Hirer’s Responsibilities
· The hirer must be in attendance at all times during the period of the booking.
· Hirers are not permitted to affix permanent signs. Temporary signage must only be in place during the period of the booking.
· Neither the Baldivis Children’s Forest nor its employees/volunteers shall be liable for any loss, theft or damage sustained by the hirer or any person attending the site during a period of hire.
· Hirers are responsible for the behaviour of individuals, including children, attending the site during their agreed booking times. Admission and removal from a facility is strictly at the discretion of the Baldivis Children’s Forest caretaker. Children must be supervised by parents/guardians at all times.
· Upon receiving a completed Application Hire Form, the Baldivis Children’s Forest may deem a booking to be ‘high risk’. In this instance we will insist hirers employ one licenced security guard per 50 guests at their own cost. A WA Police Party Registration Form will also need to be submitted. A professional cleaning service will also be required to clean after the function has finished.
· The Baldivis Children’s Forest reserves the right to refuse or cancel high risk bookings.
· The site closes at midnight. The Hirer is responsible for ensuring their group vacate the site by midnight, inclusive of pack up by third parties (caterers, entertainment, D.J., decorators etc)
· Prohibited items: Barbeques, gas bottles, open flames, portable stoves and ovens, fireworks, kerosene or spirit-type lamps and helium balloons. Candles may only be used if battery operated.
· No fire of any type may be lit anywhere except the designated fire pit which can be used when the Fire Danger Rating is Low, Moderate or High
· Confetti, rice, glitter or glitter shapes are NOT permitted on site except for natural options
· Decorations: Drawing pins, blu-tac, nails, screws or adhesive tape must not be used to affix decorations. All decorations are to be free standing and are to be completely removed after the event.
· Performing rights: The hirer is responsible for obtaining any permits required for the performance of any dramatic or musical work or the playing of any recorded material.
· Breakages, theft or damage: The hirer is responsible for any breakages, theft or damage caused to the site during the hirer’s use of the venue
· Noise: Amplified music and general noise levels must be kept at a reasonable level that will not disturb people living near the venue. The Hirer must comply with the provisions of the Environmental Protection Act (Noise) and comply with any orders given by the City of Rockingham Noise Abatement Officers.
· Amusement rides and bouncy castles must not be used within the site. Event Lighting, Portable Bars, and Drink/Slushy Machines may only be used with the permission of the Event Coordinator
· Hirers are requested to be mindful of any inconvenience that may be caused to surrounding residents by activity attendees parking outside of the designated facility parking area. All care must be taken not to park on residential verges, damage private lawns or irrigation sp