Call for Food Truck Vendors

Calling all Food Trucks! Food Truck Vendors: you are invited to apply for the Annual Scherr Legate WinterFest Lights Parade and Opening Ceremony! Food trucks will participate on Saturday, November 18.

THE EVENT

On Saturday November 18, 2022, the City of El Paso will host its Annual Scherr Legate WinterFest Lights Parade and Opening Ceremony. The Scherr Legate WinterFest Lights Parade and Opening Ceremony has become a signature El Paso event, providing an opportunity for the community to enjoy the holiday spirit downtown, with an exciting parade, live music, local food & art vendors.  In 2022 alone, the Opening Ceremony event was visited by over 55,000 people!

Food Truck Vending opportunities this year are Saturday, November 18.

Hours of Operation:
Saturday, November 18 from  2 PM – 11 PM


APPLICATION DEADLINE: 

  • Applications must be received by 10:00 AM on Monday, October 16.
  • All applications must be submitted online.
  • No paper applications will be accepted.
  • Incomplete or late applications will not be considered.
  • Accepted Food Truck Vendors will be notified by October 20, and charged the fee for their space (for more information, see below).
  • Vendors will be responsible for bringing all operational equipment and supplies.
  • Due to the high volume of applications and limited space a selection panel will be in charge of reviewing all applications. 
  • Submission of an application does not guarantee acceptance. 
Questions or Technical Assistance: 

For further information or assistance, please contact Lucero Duran at (915) 268-5064 and/or DuranLA2@elpasotexas.gov. All technical assistance must be requested by Wednesday, October 4 at 6 PM.
FOOD TRUCK FEES (NON-REFUNDABLE)
  • $500.00 Food Truck Vendor
  • $400.00 Downtown Artist and Farmers Market (DAFM) Food Truck Vendor Rate
PLEASE NOTE:  Participation in the Downtown Art and Farmers Market does NOT guarantee acceptance to Winterfest Programming.   Previous participation at Winterfest Lights Parade does not guarantee a space at this year's event. 

·  Winterfest Lights Parade Committee reserve the right to curate selected applicants for diversification of items.

VENDOR FEE PAYMENT:
  • If selected, vendor fees are due in full by November 2 by 5 PM. 
  • Credit cards (Visa, Mastercard, Discover) are accepted forms of payment.
  • Credit card payment will be taken over the phone Monday through Thursday, from 9 AM - 5 PM.
  • In the event that spaces become available, alternate vendors will be notified and will have 72 hours to submit payment.
  • Failure to provide payment in full and completed Vendor Agreement by the deadline will result in forfeiture of the space which will then be offered up to an alternate. 
FOOD CRITERIA & SELECTION

Small, locally owned businesses that provide a wide array of food and beverage options are invited to apply to be part of the 2023 Scherr Legate WinterFest Lights Parade and Opening Ceremony

For more information visit:  http://epwinterfest.com/

**Please note: Participation in the Downtown Artist and Farmers Market (DAFM) does NOT guarantee participation in WinterFest. Accepted DAFM vendors MAY be eligible for a discount pending the attendance requirement.**

SELECTION CRITERIA

In order to ensure diversity in cuisine, pricing, and menus, the Scherr Legate WinterFest Lights Parade Committee will review all applications and select participants.
  • Only Food Trucks with proper permitting will be allowed to participate in the Food Truck Line Up.
  • Food Truck vendors must provide copies of all current appropriate mobile food permits, licensing, Food Handlers, and Insurance documentation. 
  • Commercial Insurance is required to cover General Liability of at least $1,000,000 per occurrence and $2,000,000 general aggregate.
  • Food prep out of pop up tents is strictly prohibited. 
  • Vendors must visibly display all permits.
  • Food vendors who submitted all appropriate documentation and were not selected will be placed on an Alternate List and contacted in the event of a cancellation. 
  • Food trucks do not need to add us as an "additionally insured" person in their insurance until approved for the event. 
Food Vendors will be rated by the following rating rubric
   Excellent (+2)  Good (+1)  Neutral (0)  Needs Improvement (-1)  Does not meet quality standards (-2)
 Diversity/Uniqueness of Menu Items          
 Quality of Food Photographs uploaded          
 Truck/ Trailer appearance          
 Complete Permits          




 VENDOR AGREEMENT 
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