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About the Project

The Collections and Community Resilience Project (CCRP) is a Victorian state-wide initiative that provides regional communities with the opportunity to digitally preserve their collections and receive onsite training in collections care, preventative conservation and risk mitigation in the face of natural disaster events.
 
Onsite Time Frame

Participating organisations will receive 6 days of onsite training, broken up into two separate 3-day sessions, approximately three weeks apart. The breakdown of the 6 days consists of;

Session 1 
Day 1: Introduction to the CCRP, basics of collections handling and digitisation training

Day 2: Practical hands-on digitisation of collection

Day 3: Practical hands-on digitisation of collection
 
Session 2 
Day 1: Assessment of progress and refresher on digitisation and handling basics, as well as hands-on digitisation

Day 2: Half-day focus area workshop and further digitisation (if time allows)

Day 3: Community digitisation day OR further hands-on digitisation

Participating Organisation Commitment

To take part in this project, we need a commitment of 3-5 members of your organisation (staff, volunteers, committees or boards of management) for each of the 6 days of training. This ensures your organisation receives the full benefits of this training and enough sets of hands to smoothly move through the workload.

Part of your commitment in taking part in this project will be assisting our staff in preparations prior to our attendance. This includes:

- reviewing your collection and determining which items you would like to have digitised (no more than 100)
- preparing and delivering a list of your selected items to us via email
- ensuring you have a minimum 3-5 individuals to assist us each day with collecting your items from their current locations, preparing them for digitisation, performing basic cleaning, some cataloguing and returning them to their location

If you are selected to take part in this project, we will provide you with more detailed information about these tasks and commitments prior to our set training days.
 
Contact Details

If you have any further questions, encounter difficulties with the application process or would like to check on your eligibility, please contact Toyah Horman, Program Manager for the Collections and Community Resilience Project, at thorman@amagavic.org.au or 0423 499 452. 

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* 1. Please enter the name of your organisation

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* 2. Please enter a contact name - this person will be the key contact person for the entirety of the project

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* 3. Please enter a contact phone number

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* 4. Please enter a contact email address

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* 5. Please enter an address where the training workshops would take place

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* 6. What type of collection items does your organisation hold - please select all that apply

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* 7. What Collection Management System (CMS) does your organisation currently use?

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* 8. Does your current Collection Management System satisfy your organisation's needs?

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* 9. As an organisation, how familiar are you with cataloguing objects using a digital Collection Management System (CMS)?

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* 10. As an organisation how familiar are you with digital cameras and digitisation more broadly?

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* 11. As an organisation how familiar are you with photo editing software?

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* 12. Please select from the list below, which resources you have available at your organisation

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* 13. How many paid staff does your organisation have?

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* 14. How many volunteers does your organisation have?

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* 15. If your organisation was selected to be part of the project, can you ensure our staff have more than three participants to train and assist in the digitisation process on each of the 6 days?

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* 16. If your organisation was selected to be part of the project, do you have volunteers willing to provide hands-on assistance with the digitisation process such as object selection, object retrieval, writing registration numbers and packing collection items away?

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* 17. Have you previously participated in an AMaGA Victoria run program? Please select all that apply

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* 18. Please number your preferred timeframes for onsite training from 1 – 3, 1 being your first choice and 3 your last choice

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* 19. Is your organisation available for more than one of the three-time frames listed in the previous question? If so, please list the available dates here.

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* 20. From the three suggested time frames, are there any dates your organisation is not available? If so, please list here.

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* 21. All onsite work needs to be completed in 3-day blocks due to the distance our staff travel. Please select the 3 days during the week that work best for your organisation (ie. Mon-Wed or Tues-Thurs). You are able to choose multiple options if all days are suitable.

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* 22. On average, our training day runs for 6 hours including tea and lunch breaks – please list your preferred hours (ie. 9am – 4pm / 10am – 4.30pm).

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* 23. Some flexibility in dates may be possible – is this something you would like to discuss?

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* 24. If your organisation was selected to be part of the project, are at least 1-2 members available for an online introductory information session in mid-August 2023?

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* 25. As part of the onsite training, we are including a specialised half-day workshop that focuses on one of the four following areas. Please select the workshop you would most like your organisation to receive further training in.

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* 26. Has your organisation encountered a natural disaster in the past 5-10 years?

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* 27. As part of our program, we would also like to provide digitisation access to individual community members to ensure their personal belongings are documented and future-ready for any potential emergency response scenarios. Would your organisation be open to hosting a public community digitisation day at your venue as part of your 6 days of onsite training?

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* 28. If Yes, are there any restrictions or additional requirements you would like us to factor in? (i.e. number of people in the space at the one time, time restrictions, additional supervision required etc.)

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* 29. If No, would you be open to receiving 5 days of training and our staff hosting one day in a public venue in your township or locality?

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* 30. Do you have any concerns about your collection or any specific challenges that are facing your collection, building or organisation at this time?

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* 31. Is there anything else you would like to let us know about your organisation?

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