MDH - Records Management Quiz

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* 1. According to scanning guidelines, how many scanned records would need to be verified prior to requesting approval for destroying the original paper records for 872 records.

200

872

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* 2. Boxes containing personal information should be:

stacked in hallways or kept in a locked room be:

kept in a locked room

shredded before the end of the work day

kept outside

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* 3. Copies of documents used as a working file are:

Public Records

Non-records materials

a waste to taxpayers and is discouraged at all cost

None of the above

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* 4. DGS 550-1 is a:

Records Retention and Disposal Schedule

Records Transmittal and Receipt

Certificates of Records Disposal

None of the above

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* 5. Employees designated by program directors to be responsible for controlling particular records series or electronic record systems, including public access (PIA requests), changes and updates, storage and disposal, security, etc. are:

Records Coordinator

Records Officer

Records Manager

Records Custodian

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* 6. If a facility or LHD desires to change a record schedules they should contact:

the MDH Secretary

the Deputy Secretariat or Administration that oversees them

the MDH Records Officer

Anyone of the Above

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* 7. In order to scan and destroy non-permanent records one year after scanning and prior to the disposal date the records schedule does not need to reflect scanning as long as the scanning is verified.

True

False

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* 8. On the record box which item should not be filled in:

Inclusive Dates

Disposal Date

Accession No.

Total

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* 9. Once you destroy your records send Certificate of Records Disposal to Jessup.

True

False

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* 10. Record Coordinators should have a list of names and phone numbers of Records Managers at their location.

True

False