2026 Scherr Legate WinterFest Lights Parade and Opening Ceremony - Art and Artisan Vendor Application

APPLICATION DEADLINE:

• Applications must be received by 11:59 PM September 25th, 2026.
  
• All applications must be submitted online.
  No paper applications will be accepted.
  
• Incomplete or late applications will not be considered.
  
• Accepted Vendors will be notified by October 30th, and be notified of payment deadline for their space. A SECURE PAYMENT LINK FROM A MUNICIPAL EMAIL WILL BE SENT. (We do NOT take CashApp or any other form of financial service app for payment.) Any non-paid fees will equate to forfeiture of participation.
  
• Vendors will be responsible for bringing all operational equipment and supplies.
  
• Due to the high volume of applications and limited space a selection panel will be in charge of reviewing all applications.
  
• Submission of an application does not guarantee acceptance.
  

Questions or Technical Assistance:
For further information or assistance, please contact Paulina Rosas at (915) 330-1629 and/or rosasp@elpasotexas.gov. All technical assistance must be requested by September 23rd at 6 PM.

ART VENDOR APPLICANT INFORMATION

ART VENDOR CRITERIA AND SELECTION

• NO RESALE WILL BE PERMITTED, except for items approved by the coordinator the fit the Winterfest theme.
• Absolutely NO copyright images or materials are permitted.
• No additional items may be sold (i.e. water, candy, etc.) unless allowed by the coordinator. Active physical art-related services (i.e. facepainting, henna tattoos, etc.) are also strictly prohibited.
• This is a family-friendly event and artwork must be appropriate for the venue.
• All Vendors must have a current Tax ID and operate in compliance with all MCAD/Parks vending guidelines and standards.
• In order to ensure diversity and product integrity, the Scherr Legate WinterFest Lights Parade Committee will review all applications and select participants that meet the following criteria:
  
  • The Scherr Legate WinterFest Lights Parade Committee looks to include local, regional and international artists among a wide array of mediums and techniques.
  • Art and artisan vendors not selected will be placed on an Alternate List and contacted in the event of a cancellation.
  • MCAD and the Scherr Legate WinterFest committee reserves the right to curate and limit the amount of vendors selected in each category.
• Vendors not submitting appropriate information and/or permits will be automatically disqualified.

The Market Food Cottage Vendors:

Current The Market Cottage Vendors are invited and strongly encouraged to apply for the Scherr Legate WinterFest Lights Parade! All food cottage vendors must adhere to Texas Food Cottage Law and Department of Public Health Temporary Food Establishment permitting guidelines. All items sold must be pre-packaged, appropriately labeled, food item sales ONLY.

The Winterfest Committee will be scoring all vendors according to the rubric below.

	Excellent(+2)	Good(+1)	Neutral (0)	Needs Improvement(-1)	Does not meet quality standards (-2)
Craftmanship and uniqueness of items
Items on theme to Winterfest Event
Quality of Vendor Set up
Quality of Photographs submitted

FEES and PERMIT NOTICE

General City of El Paso Vendor Permits are not necessary as the event includes permitting. All selected participants that have paid their dues will be issued a Scherr Legate WinterFest Lights Parade Vendor Permit on the day of Mandatory Orientation.

Vendor Fees (non-refundable):

Vendors Rate: $125

Student Rate: $75

• School ID belonging to person applying must be submitted with application and at time of payment to receive the discount

The Market Vendor Rate: $75

To qualify forThe Market vendor rate, Vendors must have participated in The Market and affiliated markets at least 5 times in the 10 months prior to the payment deadline to receive the discount. Attendance will be verified by The Market Coordinator.

PAYMENT OPTIONS:

• To guarantee space, you must respond and make payment by November 9 at 6 PM.
• Payment will be online via Doubleknot, our safe and secure payment processor.
• Cash will be taken by appointment only.
• Failure to provide required fees by the deadline will result in the forfeiture of the vendor space.
  • Due to a high demand for participation, payment will not be accepted after the deadline and the space will open up to the waiting list of selected vendors.
    • In the event that spaces become available, alternative vendors will be notified and will have 72 hours to submit payment.

VENDING GUIDELINES and EVENT LOGISTICS

VENDOR BOOTH REQUIREMENTS

• Vendors must bring their own supplies and equipment (tent, table, easels, table cloths, chairs, battery or solar lights, etc).
• Booths may not exceed the standard 10’ X 10’ tent size and must be white in color or branded with vendor information.
• Spaces will be assigned and numbered on the pavement on the morning of set-up.
• Space assignments will be emailed out 24 hours before the event begins.
• Due to the nature of the event, the coordinator might move a vendor of their space, at the time of the event, due to weather or external logistics, refusal to do so will result in the forfeiture of the vendor's space and will be barred from the event and future participation.
• Space Assignments are final.
• Vendors MAY NOT reassign themselves, but may trade with another participating vendor if approved by the coordinator.
• Booths are Non-Transferable.
• Access to electricity is NOT provided.
• Light towers will be provided in the general vendor area and throughout the event footprint
• All vendors must be set-up and ready for business on time and maintain full operations throughout the event.
• Art booths should be fully staffed and stocked at all times.
  
  All parties involved in violation of this rule will be barred from the event and future participation.

EVENT LOGISTICS

Saturday, November 21:

Please be aware that vehicle entry into the festival footprint including vendor area may not be accessible. A loading and unloading area/ time will be reserved for vendors pending orientation.

Special instructions will be expressed in the case of inclement weather.

• Check-In
  • Each vendor will receive an assigned load in time and space before the event.
  • Begins promptly on Saturday, November 21 at 11:30 AM.
  • Vendors must be ready to sell by 1:45 PM.
  • Although event security will be available, vendors are responsible for assigning an individual to remain with the space at all times.
  • Event security will be on site throughout the entirety of the event but they are not responsible for your items.
  • Vehicles will not be allowed into the footprint before 11:30 AM or after 1:30 PM.
• Tear-down
  • Begins at 11 PM.
  • No cars will be allowed in the food print at the time of teardown and pick up, one must take their items with them to the parking area.
  • Vendors are responsible for their own equipment, supplies, and personal property.