2625 E. Matoian Way M/S SH124
Fresno, CA 93740-8000
(559) 278-2761
Thank you for considering the Smittcamp Alumni House as your event facility. To maintain our quality in performance for the community, we request that certain policies and procedures be met. These policies and procedures are explained in our enclosed application packet.
Requirements for On Campus Departments and Offices
Facility Rental and Usage
• Departments and Offices are allowed use of the Smittcamp Alumni House with no rental fee. Set-up/clean-up and staffing charges still apply.
• Departments and Offices may not reserve on behalf of Off-Campus organizations. Please request information about our Community Sponsorship opportunities.
• Groups are responsible for any damage and clean-up to the facility.
Room/Facility Reservations
• All reservations are made through the Smittcamp Alumni House Reservation Office.
• To be valid, confirmations must be signed by the faculty/staff requester and should be received 4 weeks in advance.
• Reservations are accepted no more than one year in advance.
• Unconfirmed reservations are subject to automatic cancellation.
Food & Beverage Policy
• All catering and food service must be arranged through University Dining Services.
Room Set-up Requirements
• Tables and chairs for indoor events are provided. (Based on availability – reserve equipment early.)
• Courtyard events require equipment rental from University Warehouse or an off-campus vendor. Departments and Offices are responsible to make these arrangements and to coordinate set-up/break-down.
• Rental drop-off and pick-up times must be approved by the Reservation Office prior to event.
• Final headcount and room set-up (or rental delivery) is required 2 weeks in advance.
• Once the work order is submitted to Plant Operations, no further changes can be made.
Cancellation Policy
• No charge to cancel events more than 2 weeks in advance.
• Cancellations within 2 weeks of an event will be charged 25% of the off-campus rental rate.
• No Shows and cancellations within 3 working days of an event will be charged the FULL off-campus rental rate.
Failure to comply with Smittcamp Alumni House Policies and Procedures will result in
cancellation and/or suspension of facility privileges.  
Contact Information

* Department or Office

* Applicant's Information (Must be a faculty or staff member.  (Cannot be a student assistant or an intern)

* The name of the person from your department who will be supervising the event.

* Department Chair or Administrator Information

* Payment Information

* Account # & Name

Event Information

* Event Title

* Event Date(s)

* Event Set Up Time

Event start time
Event end time (All events must end by 10 pm)
Facility set up time
Facility take down time

* Number of Attendees

* Event Description

Smittcamp Alumni House

Smittcamp Alumni House


* Do you have a room preference?

* Room Set Up

* Will you be setting up a tent?

* Will food be served at the event?

All meal functions and beverage service MUST be arranged and catered by University Food Services or purchased from an authorized food vendor on campus (such as Subway or Panda) 

A Food Waiver may be requested at least 30 days prior to the event. Please contact Food Service for details. A copy of the waiver request and documentation of approval must be on file with the Alumni House 5 days prior to the event.

* Will you be requesting a Food Waiver?

* Type of food service

* Style of food service

* Will alcoholic beverages be served at the event?

Alcoholic beverages may be served by pre-approved permit basis ONLY. Additional staffing and costs may apply. 
A copy of the request and documentation of approval must be on file with the Alumni House 5 days prior to the event.

* Will you need any of the following equipment?

Your event might also need the following services. Please contact the appropriate campus department.
* Parking Code (All university parking policies are enforced.)
* WiFi guest access (Only needed for non- Faculty/Staff/Student e-mail addresses)
* Security