NEICE - State Technical Discovery Form

Thank you for your interest in using the National Electronic Interstate Compact Enterprise system. Please answer these questions as completely as possible, to help us plan how to bring your state onto the NEICE system as quickly and efficiently as possible.

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* 1. What state or district do you represent?

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* 2. Contact Information of the person completing this questionnaire.

Name:

City/Town:

State:

Email Address:

Phone Number:

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* 3. What is your title or position?

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* 4. State (Or Local if Decentralized) Agency Name:

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* 5. When does your state or county wish to begin using NEICE? The AAICPC has the goal of having all states using NEICE by May 2018.

Year 1 - July 2015 - May 2016

Year 2 - June 2016 - May 2017

Year 3 - June 2017 - May 2018

Please add any comments here:

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* 6. How do you plan to connect to the NEICE system initially: through the web Case Management system (available July 1, 2015) or through the NEICE Clearinghouse (connecting through SACWIS or other child welfare management systems, available mid-2016)?

We will log into NEICE through the web URL and use the system online, and will enter all case and placement data directly into NEICE. (This is a temporary option until a data exchange can be established.)

We will do a data export of our child and placement resource information from our child welfare information system to a secure FTP site, and enable NEICE to pull the information and load it into the NEICE CMS. Our case workers will log into NEICE through the web URL and use the system online.

We plan to use NEICE as a Clearinghouse, which will allow us to process ICPC cases directly within our child welfare systems and transmit data and documents through NEICE. We plan to use a web service to send the child and placement resource data through the web service to NEICE, and download the updated data from NEICE CMS into our SACWIS/Child Welfare System.

Other (please specify)

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* 7. If you plan to connect to NEICE through the web, what is your preferred method for accessing NEICE at this time (understanding this may change as we begin implementation)?

We will log into NEICE through the web url and use the system online, and will enter all case and placement data directly into NEICE. (Temporary option)

We will do a a data dump of our child and placement information from our child welfare information system, send to secure FTP site, and NEICE can pull it from that site and load to Case Management System.

We use web services and will plan to use a web service to send the child and placement resources through the web service to NEICE, and pull the data back into our child welfare information system.

Not sure yet

Other (please specify)

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* 8. Please provide the contact information for the person who will be your state or county's Technical Lead for NEICE Implementation. (Each state is required to have a designated NEICE Technical lead.)

Name

Title

Office name

Telephone

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* 9. Please provide the contact information for the person who will be your state or county's program lead for NEICE Implementation. (Each state/county is required to have a designated NEICE Implementation lead.)

Name

Title

Agency Name

Telephone

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* 10. What system does your state/county currently use to track Interstate (ICPC) requests for home studies?

Access Database

Excel

State Child Welfare Information System

Manual - No computer system

Other stand alone system (please describe)

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* 11. Is your ICPC process incorporated into your child welfare system?

Yes

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* 12. If not, is your ICPC system able to interface with your child welfare state system?

Yes

Don't Know

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* 13. Does your state have a pending SACWIS approval?

Yes

Don't Know

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* 14. What operating system does your state use for its ICPC and state computers?

Windows 7

Windows 8

Windows XP

Windows 10

Other (please specify)

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* 15. Do you have internet access?

Yes

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* 16. What browsers does your state prvide to access the Internet?

Google Chrome

Internet Explorer 9/10

Internet Explorer 11

Firefox

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* 17. Does your state have scanners at the local level and in the ICPC Offices? Select all that apply.

Local/Field Offices

ICPC Offices

No scanners

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* 18. Are you able to upload, download and read Adobe (pdf) documents and Word, Excel ( e.g. Microsoft programs)?

Yes

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* 19. What versions of Adobe pdf do you currently use?

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* 20. What versions of Microsoft Office products do you currently use?

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* 21. How does your state transfer interstate documentation (i.e. ICPC requests, case files, supporting documentation) from one state to another? Please check all that apply.

Mail

Fax

FedEd/UPS/DHL (for Reg 7s and private adoptions)

Electronic transfer

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* 22. What are the best components and the most challenging issues with your current technology system?

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* 23. Does your state’s current technology/child welfare system connect with other systems for information view and/or exchange? For example, eligibility programs (TANF, SNAP), Courts, Medicaid, Criminal history records (SBI, FBI and local).

Yes

Don't Know

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* 24. If yes, with which systems does your information connect?

Eligibility program (TANF – SNAP)

Courts

Medicaid

Criminal history records (SBI, FBI and local)

Other (please specify)

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* 25. If your child welfare information system connects to Medicaid, can you provide any more information about what kinds of information is shared? And/or, who would be the most appropriate person who could answer additional questions about this connection?

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* 26. How many interstate cases does your state process annually?

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* 27. How many users would you like to have using NEICE? (Just an estimate to help us plan training. There is no maximum currently.)

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* 28. What are the potential challenges to incorporating the NEICE into your current practices?

Thank you for completing these questions. We will use your answers to help us plan for implementing NEICE in your state or jurisdiction.