2017 Personal Use Survey

Personal Use Survey

50% of survey complete.

Automotive Fleet is conducting a personal-use survey of commercial fleet managers just like you to find out the personal-use policies of fleet departments across the country.

Our goal is to ensure that we provide you with the most accurate information possible; therefore it is most important that you return this survey in a timely manner.

Please check the appropriate boxes next to each of the following questions to find out how your personal-use policies stack up against the industry standard. Results of our survey will be published in an upcoming issue of Automotive Fleet magazine.

Please take a moment to fill out the questionnaire because your responses are valuable and will be treated with strict confidentiality.

The deadline for responses is Friday, Aug. 4, so please take a moment to fill this out today!

Thank you for your help. Your time and input are greatly appreciated.

Question Title

* 1. Is personal use of assigned field vehicles allowed?

Yes

N/A

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* 2. Is personal use of non-field vehicles allowed?

Yes

N/A

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* 3. Does your company separate out personal-use charges in any other way (such as field, non-field, executive, non-executive, varying models, etc.)? If yes, what are your categories and do you feel this works well for your company?

Question Title

* 4. Who, besides the employee, is allowed to use a company vehicle for personal use?

No one

Employee's Spouse

Employee's Licensed Children

Other

Other (please specify)

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* 5. Do you require an MVR check of persons (other than the employee) allowed to drive the company vehicle?

Yes

N/A

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* 6. What are the conditions for approved personal use?

At all times, whenever necessary

Only to and from work

Only during work hours

Only during non-business hours

Only on weekends and holidays

Only on vacation

Other

Other (please specify)

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* 7. What factors govern assignment of fleet-provided vehicles (select all that apply)?

Annual business miles driven

Fringe Benefit

Job title

Job function

Other

Other (please specify)

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* 8. What is the typical usage of assigned vehicles in your fleet?

Business miles/month:

Personal miles/month:

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* 9. For those allowed personal use, are employees charged directly for personal use of a fleet vehicle (e.g., does your company receive direct income by collecting personal use charges directly from drivers, such as through a payroll deduction process)?

Yes

N/A

If no, does your company determine the value of personal use and report it on the employees W-2 as imputed income?

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* 10. What is Your Fleet's Average Personal-Use Charge?

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* 11. How are employees reimbursed for business use of a personally owned vehicle

Per-mile rate

Combination per-mile/flat rate

Fixed & variable rate allowance (FAVR)

Flat Monthly rate

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* 12. How do you determine personal-use charges?

Using an industry average of competitive benchmarks

Calculating the cost to the company

Using a pro-rated annual lease value (ALV)

Including a fuel benefit

Using an average cents per mile expense, based on the IRS standard rate

Using 100% of the annual lease value (ALV)

Using commuting charge only

Other (dollar per day/round-trip charge, flat rate, FMC mileage reporting program, etc.)

Other (please specify)

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* 13. How often does your company perform a personal-use reconciliation or 'true-up'?

Annually

Quarterly

Every two years

Never

Other (includes monthly, every six months, and as needed)

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* 14. OPTIONAL: Please input your contact information if you would be will to take part as an interviewee in our article

Name:

Title:

Company:

E-mail:

Phone: