2021 Refresher Training Quiz

All current HMIS users must complete and pass this quiz with a 90% or better to be up to date with all mandatory training requirements.

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* 1. What is your first name?

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* 2. What is your last name?

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* 3. What agency/provider in HMIS do you work for?

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* 4. What is your agency email address?

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* 5. Why is it important to follow up with clients(when possible) in order to update fields with special responses?

a. Special response options disappear after a year

b. Special response options yield low usability on reports.

c. Special response options are considered data quality errors and we want to improve the Data Quality in our HMIS.

Both b and c.

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* 6. When is it appropriate to override a client’s self-reported response to the 3.08 Disabling Condition field in HMIS?

a. If you have a feeling that they are not telling the truth.

b. After a year you can edit the data if you get to know the client really well.

c. If the client reports that they have a Physical Disability, Chronic Health Condition, Mental Health Problem, and/or Substance Abuse issue (data elements 4.05, 4.07, 4.09, 4.10) that meets the criteria for a disabling condition (Dependent Field A = "Yes"), OR 4.06 Developmental Disability or 4.08 HIV/AIDS = "Yes,".

d. If you have any third party confirmation that the client’s responses are inaccurate.

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* 7. Where can we edit the 3.08 Disabling Condition data element?

a. All of Enrollment Screen, Status Update, Annual Assessment, and Exit Screen.

b. Only Enrollment Screen and Exit Screen

c. Only Enrollment Screen

d. Only Status Update

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* 8. (True or False) Using “No exit interview completed” for Exit Destination is incorrect and should never be used

a. True

b. False

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* 9. The housing Move-In Date must always be on or after the Project Start Date and on or before the Project Exit.

a. True

b. False

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* 10. Who needs to complete a Current Living Situation as of the FY2020 Data Standards?

a. All Street Outreach projects

b. All Coordinated Entry projects

c. Services Only projects that receive PATH funding

d. YHDP projects that serve clients that meet category 2 and 3 of the homeless definition

e. All of the above

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* 11. (True or False) If you enroll a client in outreach and in coordinated entry on the same day is it sufficient to complete the current living situation assessment in only one program.

a. True

b. False

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* 12. (Scenario) You enroll a client into your outreach program on 07/01/2020 and they report that they do not have any income. The client comes back a week later on 07/08/2020 and reports that they recently got hired and are now making about $900 every 2 weeks. Assume that these are the only contacts you have made with the client.

How many current living situation assessments should be completed?

a. 1

b. 2

c. 3

d. 0

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* 13. (See scenario above) How do we report this change in income and how much money will we report?

a. Use the Enrollment Screen and record an $1800 increase.

b. Use an Annual Assessment and record a $900 increase

c. Use a Status Update Assessment and record a $900 increase.

d. Use a Status Update and record an $1800 increase.

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* 14. When should an annual assessment be completed for this enrollment?

a. It must be completed on 07/01/2021. Completing it before or after this date is invalid.

b. It must be completed in the 60 day window from 06/01/2021 to 07/31/2021

c. It must be completed anytime as long as it’s in the year 2021

d. It can be completed whenever as long as it’s been more than a year since project start or more than a year since the last annual assessment.

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* 15. (True or False) You only have to add an MPA for a client if you are the person that created the client profile. If you start working with a client and they are missing a valid MPA you should not add one just wait until the person that created the profile adds it.

a. True

b. False

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* 16. (True or False) If the client chooses not to share their data we cannot provide services.

a. True: Services are contingent on the client sharing their data.

b. False: Clients do not need to share their data to receive services, but clients may be hidden from possible service connections.

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* 17. What triggers an overlapping residential stay?

a. When a client registers spending a bed night in 2 separate enrollments (e.g. they are enrolled in a Transitional Housing program and concurrently enrolled in a Rapid Re-Housing program and they report spending the night in both).

b. When a project’s enrollment and exit dates overlap with any other projects.

c. When a household shares the same unit.

d. When a client spends a night in two separate shelters in the same week.

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* 18. (True or False) Overlapping residential stays will only cause errors with programs that track client bed nights (i.e. Emergency Shelter, Transitional Housing, Safe Haven, Permanent Housing).

a. True

b. False

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* 19. What do you need to do before you can add group members to an enrollment?

a. Email the RTFH support team and ask them to edit your access roles.

b. Create an individual enrollment for all clients.

c. Make sure all group members that will be added to the Head of Household’s group enrollment are also part of the Head of Household’s Global household.

d. Make sure you have up to date contact information and a completed assessment.