Exit ELIXIR Communications strategy review - internal stakeholder survey ELIXIR Communications strategy review - internal survey The ELIXIR Hub is reviewing the ELIXIR Communications Strategy to evaluate current communications activities both within ELIXIR and externally to users and other stakeholders.As part of the review, we would like to collect feedback from members of ELIXIR on different aspects of our Communications channels (newsletters, website, social media etc). Completing the survey should not take more than 10 minutes and will help us to ensure we provide you with the best communications support possible. This survey is aimed solely at the ELIXIR internal community (i.e those involved in ELIXIR Nodes, members of ELIXIR Platforms and Use cases, those involved in EXCELERATE) and is anonymous. For any questions, contact premysl.velek@elixir-europe.orgA separate survey targeted towards external users and stakeholders will be disseminated through ELIXIR's social media channels. ELIXIR Communications in general Question Title * 1. How would you describe your role in ELIXIR and what are your communications needs? Communications is part of my role within ELIXIR (Communications officer/manager, Node Coordinator, Events Officer, ...) I am part of an ELIXIR Platform/Use case and I want to communicate our results and activities I want to communicate the activities and services of our national ELIXIR Node (as Head of Node, Technical Coordinator, Node Coordinator/Manager or in any other management role). I develop and maintain an ELIXIR service and want to promote it within and outside ELIXIR Other (please specify) Question Title * 2. How would you rate ELIXIR Communications presence overall? Poor Fair Good Very good Excellent Poor Fair Good Very good Excellent ELIXIR Website Question Title * 3. Do you receive enough relevant information about what is happening in ELIXIR? Yes No, I receive too little information I receive too much information, most of which is not relevant to me Question Title * 4. Tell us what kind of information would be helpful for you Question Title * 5. What kind of information are not helpful to you? Question Title * 6. What communications channels do you find most helpful to keep track of what’s happening in ELIXIR? (The order of the options below is randomly assigned to each respondent and doesn't follow any particular order.) ELIXIR weekly brief (Monday weekly newsletter) ELIXIR Node websites ELIXIR LinkedIn page Heads of Node update (Friday weekly update) ELIXIR webinars ELIXIR F1000 channel Intranet Mailing lists (eg. interoperability@elixir-europe.org) ELIXIR website Meetings and teleconferences Twitter ELIXIR external newsletter (ELIXIR Informed) ELIXIR Industry update Personal contacts Other (please specify) Question Title * 7. Why do you use the ELIXIR website? To find the tools and services that I need to do my research To learn about what ELIXIR is and does To stay updated on ELIXIR activities (news, events) To use the intranet To look for vacancies To find out about new activities in ELIXIR and how I can join in I don't use the ELIXIR website Question Title * 8. What kind of information are you missing on the ELIXIR website? Question Title * 9. When using the ELIXIR website, how easy was it to find what you wanted? Difficult Okay Easy Difficult Okay Easy ELIXIR Newsletters Question Title * 10. How can the website promote better your activities Question Title * 11. Rate the ELIXIR website Poor Fair Good Very good Excellent Poor Fair Good Very good Excellent Add any further comments you may have on the ELIXIR website: Question Title * 12. From the statements below, select the ones you agree with. Is too long Has the right amount of information Is too short N/A ELIXIR weekly newsletter (Monday morning) ELIXIR weekly newsletter (Monday morning) Is too long ELIXIR weekly newsletter (Monday morning) Has the right amount of information ELIXIR weekly newsletter (Monday morning) Is too short ELIXIR weekly newsletter (Monday morning) N/A ELIXIR Heads of Node update (Friday afternoon) ELIXIR Heads of Node update (Friday afternoon) Is too long ELIXIR Heads of Node update (Friday afternoon) Has the right amount of information ELIXIR Heads of Node update (Friday afternoon) Is too short ELIXIR Heads of Node update (Friday afternoon) N/A ELIXIR industry update (sent quarterly) ELIXIR industry update (sent quarterly) Is too long ELIXIR industry update (sent quarterly) Has the right amount of information ELIXIR industry update (sent quarterly) Is too short ELIXIR industry update (sent quarterly) N/A ELIXIR Informed: External stakeholder newsletter (sent quarterly) ELIXIR Informed: External stakeholder newsletter (sent quarterly) Is too long ELIXIR Informed: External stakeholder newsletter (sent quarterly) Has the right amount of information ELIXIR Informed: External stakeholder newsletter (sent quarterly) Is too short ELIXIR Informed: External stakeholder newsletter (sent quarterly) N/A Question Title * 13. From the statements below, select the ones you agree with. Is sent out too often Is sent out as frequently as I need Should be sent out more frequently N/A ELIXIR weekly newsletter (Monday morning) ELIXIR weekly newsletter (Monday morning) Is sent out too often ELIXIR weekly newsletter (Monday morning) Is sent out as frequently as I need ELIXIR weekly newsletter (Monday morning) Should be sent out more frequently ELIXIR weekly newsletter (Monday morning) N/A ELIXIR Heads of Node update (Friday afternoon) ELIXIR Heads of Node update (Friday afternoon) Is sent out too often ELIXIR Heads of Node update (Friday afternoon) Is sent out as frequently as I need ELIXIR Heads of Node update (Friday afternoon) Should be sent out more frequently ELIXIR Heads of Node update (Friday afternoon) N/A ELIXIR industry update (sent quarterly) ELIXIR industry update (sent quarterly) Is sent out too often ELIXIR industry update (sent quarterly) Is sent out as frequently as I need ELIXIR industry update (sent quarterly) Should be sent out more frequently ELIXIR industry update (sent quarterly) N/A ELIXIR Informed: External stakeholder newsletter (sent quarterly) ELIXIR Informed: External stakeholder newsletter (sent quarterly) Is sent out too often ELIXIR Informed: External stakeholder newsletter (sent quarterly) Is sent out as frequently as I need ELIXIR Informed: External stakeholder newsletter (sent quarterly) Should be sent out more frequently ELIXIR Informed: External stakeholder newsletter (sent quarterly) N/A Question Title * 14. Is there any type of information you are missing in any of the above Newsletters? Question Title * 15. If you don't receive any of the newsletters above, you can sign up to the ELIXIR External Newsletter and the ELIXIR Industry update directly: Sign up to the ELIXIR External Newsletter Sign up to the ELIXIR Industry update If you want to sign up to the internal ELIXIR Weekly newsletter (sent out each Monday), contact us at sheena.lee@elixir-europe.org or type in your email address in the box below. Question Title * 16. Add any comments you may have on ELIXIR newsletters ELIXIR Webinars Question Title * 17. ELIXIR Webinars - What types of ELIXIR webinars would be interesting to you? Practical demonstrations of ELIXIR services Overview of current technical activities in ELIXIR Platforms and Use Cases Overview of ELIXIR Nodes' activities Results of ELIXIR Implementation studies Guidelines and best practices for ELIXIR internal processes I am not interested in ELIXIR webinars, regardless of the type Other (please specify) Question Title * 18. Apart from the topic, what would make you more likely to attend ELIXIR webinars Shorter duration (less than 20 minutes) Longer duration (more than 30 minutes) Start time in the morning Start time in the late afternoon Possibility to save the webinar in my calendar More information about the topic and content of the webinar beforehand I am not interested in ELIXIR webinars, regardless of the topic Other (please specify) Question Title * 19. Add any comments you may have on ELIXIR webinars ELIXIR internal meetings Question Title * 20. ELIXIR Hub staff organises meetings and teleconferences that involve various ELIXIR members (e.g. EXCELERATE project meetings, Technical Coordinators meetings etc.). The following section will help us ensure they are effective and productive for all participants. Do you agree with the following statements? Agree Neither agree nor disagree Disagree ELIXIR meetings are well-planned ELIXIR meetings are well-planned Agree ELIXIR meetings are well-planned Neither agree nor disagree ELIXIR meetings are well-planned Disagree ELIXIR meetings achieve planned objectives ELIXIR meetings achieve planned objectives Agree ELIXIR meetings achieve planned objectives Neither agree nor disagree ELIXIR meetings achieve planned objectives Disagree ELIXIR meetings are effective and cover all agenda items ELIXIR meetings are effective and cover all agenda items Agree ELIXIR meetings are effective and cover all agenda items Neither agree nor disagree ELIXIR meetings are effective and cover all agenda items Disagree The outcomes of ELIXIR internal meetings are clear and actionable The outcomes of ELIXIR internal meetings are clear and actionable Agree The outcomes of ELIXIR internal meetings are clear and actionable Neither agree nor disagree The outcomes of ELIXIR internal meetings are clear and actionable Disagree Question Title * 21. Based on your experience from previous meetings? What did we do well that we should keep on doing? What did we do that we should avoid in the future meeting? Is there anything else that should be done to improve effectiveness of internal ELIXIR meetings? ELIXIR Handbook of Operations Question Title * 22. The ELIXIR Handbook of Operations is the main reference on ELIXIR procedures, recommendations and guidelines and is aimed for the whole ELIXIR community, including all staff in ELIXIR Nodes, ELIXIR Hub staff, ELIXIR Board members and national funders. (https://www.elixir-europe.org/intranet/handbook-operations). Do you agree with the following? Agree Neither agree nor disagree Disagree I know where to find the latest version of the ELIXIR Handbook I know where to find the latest version of the ELIXIR Handbook Agree I know where to find the latest version of the ELIXIR Handbook Neither agree nor disagree I know where to find the latest version of the ELIXIR Handbook Disagree Have you used the ELIXIR Handbook (at least once)? Have you used the ELIXIR Handbook (at least once)? Agree Have you used the ELIXIR Handbook (at least once)? Neither agree nor disagree Have you used the ELIXIR Handbook (at least once)? Disagree Question Title * 23. How should we improve the ELIXIR Handbook? ELIXIR presentation slides Question Title * 24. To what extent do you agree with the following statements?The slide deck is available on Google drive and via the ELIXIR Intranet. Agree Neither agree nor disagree Disagree I know where to find the latest version of the ELIXIR slidedeck and the ELIXIR presentation template I know where to find the latest version of the ELIXIR slidedeck and the ELIXIR presentation template Agree I know where to find the latest version of the ELIXIR slidedeck and the ELIXIR presentation template Neither agree nor disagree I know where to find the latest version of the ELIXIR slidedeck and the ELIXIR presentation template Disagree The slides in the slidedeck are relevant to what I do The slides in the slidedeck are relevant to what I do Agree The slides in the slidedeck are relevant to what I do Neither agree nor disagree The slides in the slidedeck are relevant to what I do Disagree I need support from the Hub in preparing slides to present ELIXIR I need support from the Hub in preparing slides to present ELIXIR Agree I need support from the Hub in preparing slides to present ELIXIR Neither agree nor disagree I need support from the Hub in preparing slides to present ELIXIR Disagree Is there any topic missing in the ELIXIR slides? Communications support Question Title * 25. What communications support and services would you find useful? Support in dissemination of events organised by my Node/my Platform/my Use Case Support in communicating the results of activities run by my Node/my Platform/my Use Case Communication training Communications guidelines (e.g. effective use of social media) Production and delivery of information and promotional materials (e.g. brochures, merchandise, banners) Support in developing local ELIXIR Node websites Sponsoring/presenting ELIXIR at important conferences Production of ELIXIR business cards Other (please specify) Question Title * 26. Across ELIXIR as a whole and on a scale from one to four, how easy/difficult it is to find information about: 1. Very easy 2. Easy 3. Neither easy nor difficult 4. Difficult 5. Very difficult ELIXIR services ELIXIR services 1. Very easy ELIXIR services 2. Easy ELIXIR services 3. Neither easy nor difficult ELIXIR services 4. Difficult ELIXIR services 5. Very difficult ELIXIR events ELIXIR events 1. Very easy ELIXIR events 2. Easy ELIXIR events 3. Neither easy nor difficult ELIXIR events 4. Difficult ELIXIR events 5. Very difficult Activities in ELIXIR Platforms and Use Cases Activities in ELIXIR Platforms and Use Cases 1. Very easy Activities in ELIXIR Platforms and Use Cases 2. Easy Activities in ELIXIR Platforms and Use Cases 3. Neither easy nor difficult Activities in ELIXIR Platforms and Use Cases 4. Difficult Activities in ELIXIR Platforms and Use Cases 5. Very difficult Activities in ELIXIR Nodes Activities in ELIXIR Nodes 1. Very easy Activities in ELIXIR Nodes 2. Easy Activities in ELIXIR Nodes 3. Neither easy nor difficult Activities in ELIXIR Nodes 4. Difficult Activities in ELIXIR Nodes 5. Very difficult ELIXIR Implementation studies ELIXIR Implementation studies 1. Very easy ELIXIR Implementation studies 2. Easy ELIXIR Implementation studies 3. Neither easy nor difficult ELIXIR Implementation studies 4. Difficult ELIXIR Implementation studies 5. Very difficult ELIXIR Industry support ELIXIR Industry support 1. Very easy ELIXIR Industry support 2. Easy ELIXIR Industry support 3. Neither easy nor difficult ELIXIR Industry support 4. Difficult ELIXIR Industry support 5. Very difficult ELIXIR people / contacts ELIXIR people / contacts 1. Very easy ELIXIR people / contacts 2. Easy ELIXIR people / contacts 3. Neither easy nor difficult ELIXIR people / contacts 4. Difficult ELIXIR people / contacts 5. Very difficult Presence at conferences Question Title * 27. ELIXIR sponsors and/or exhibits at several conferences per year. We want to make sure that we’re attending the right conferences and reach the right audiences.In your opinion what are the top three most important conferences for ELIXIR to be at? ELIXIR F1000 Research channel Question Title * 28. The ELIXIR F1000Research channel offers an open publication platform to all members of ELIXIR. Publications in the ELIXIR channel is free for all ELIXIR members (the Article Processing Fees are covered by the ELIXIR Hub). Is there anything ELIXIR Hub could do to make you more likely to publish in the channel? Better communications - I didn't know we could publish for free in the channel Better promotion of published articles I wouldn't consider publishing on F1000R, I prefer publishing in journals Other (please specify) Your final words Question Title * 29. Add any other final suggestions or comments you may have on ELIXIR Communications. Submit