Follow Up Survey for October 2019 RAAMP Coffee Gathering: Designing a Collection Plan

This survey is 33 questions and will take about 20 minutes to complete if all questions are answered. Not all questions are required, so if you do not know the answer to a question, do not mark it.

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* 1. What is your university/institutional affiliation?

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* 2. How many full-time paid workers does your academic museum employ?

None

One

Two

Three

Four

Five or more (please specify)

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* 3. How many part-time paid workers does your academic museum employ?

None

One

Two

Three

Four

Five or more (please specify)

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* 4. If you have volunteers, what are the total hours all volunteers work per week? (Please add up all hours worked by all volunteers here.)

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* 5. What kind of collection do you oversee? (Check all that apply.)

Natural history

History

Visual Art

Encyclopedic

Anthropology

Other (please specify)

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* 6. Does your academic museum house an archive (a collection of historical documents and/or art for either your academic institution or museum)?

Yes

Other (please specify)

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* 7. If your academic museum does not house an archive, does your institution have an archive managed by another department?

Yes (please specify what department of the institution houses the archive)

Not sure

Other (please specify)

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* 8. If yes, what kind of archive is it?

We don't have an archive.

It's the academic institution's archive.

It's the museum's archive.

Other (please specify)

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* 9. Who is/was the main organizer/writer of the collection plan? (Check all that apply.)

Director

Curator/s

Registrar/s

Collection management staff

Other (please specify)

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* 10. AAM recommends community involvement in writing a collection plan. What types of individuals or groups did you involve/plan to involve in writing the collection plan? (Check all that apply.)

Director

In-house curator/s

Contracted external curator/s

Registrar/s

Conservator/s

Collection management staff

Professor/s

Academic institution administrators

Trustee/s

Planned giving staff

A committee

Student/s

Members of the visiting public

Collectors

Donors

Volunteer workers

Local politicians

Other (please specify)

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* 11. If you used/plan to use a committee while drafting your collection plan, who served/will serve on it? (Check all that apply.)

Did not/will not use a committee.

Director

In-house curator/s

Contracted external curator/s

Registrar/s

Conservator/s

Collection management staff

Exhibition manager/s

Professor/s

Academic institution administrators

Trustee/s

Planned giving staff

Student/s

Members of the visiting public

Collectors

Donors

Volunteer workers

Local politicians

Other (please specify)

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* 12. How frequently did you meet or plan to meet to work on the collection plan?

Monthly

Every 2 months

Quarterly

Every 6 months

Other (please specify)

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* 13. If you used books or other printed matter to design your collection plan, please let us know which were the most useful and why?

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* 14. If you used online resources for your collection plan, please let us know which were the most useful and why?

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* 15. How long, from start to finish, did it take to complete your collection plan?

Six days or less

1-3 weeks

1 months-2 months

3 months-6 months

7 months-11 months

1-2 years

3-4 years

5+ years

Other (please specify)

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* 16. What title did you use for your plan?

Collection Plan

Collecting Plan

Collection Development Plan

Collection Stewardship Plan

Other (please specify)

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* 17. What sections does your collection plan include? (Select all that apply.)

Introduction

History

Mission

Scope of the collection

Purpose/use of the document

Parties involved

Collecting vision

Strategic Plan

Interpretive Plan

Collections Management Policy

Acquisition Policy

Deaccession Policy

Logic by which gifts will be accepted

Logic by which a gift of endowed funds will be accepted

Analysis of existing collections (strengths and weaknesses)

Connections to other institutions on campus

Collections to other institutions nearby

Recommendations and strategies for future collecting

Areas not recommended for the collection

Troubleshooting potential problems

Time frame for revisions

Areas for permanent collection placement

Other (please specify)

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* 18. If you included a section on the collection’s strengths and weaknesses in your plan, how does your institution define a strength?

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* 19. If you included a section on the collection’s strengths and weaknesses in your plan, how does your institution define a weakness?

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* 20. On a scale of 1-3, how specific are your acquisition priorities stated in the collection plan, with 1 being not specific and 3 being very specific?

1 - Not specific (our acquisition priorities are not stated)

2 - Somewhat specific (we have listed categories for acquisition but no specific items, artists, etc.)

3 - Very specific (our priorities are itemized by individual items from most important to least important)

Other (please specify)

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* 21. Do you share/plan to share a collection plan with another department (i.e. an archive, library, additional museum, academic special collection, rare book collection, archive, etc.)

Yes (If yes, please specify which department)

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* 22. What collections management database system do you use?

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* 23. Do you/will you share the entire collection plan publicly?

Yes

Undecided

Other (please specify)

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* 24. Do you/will you share an abridged copy publicly?

Yes

Undecided

Other (please specify)

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* 25. If sharing an abridged copy, which sections would you exclude? (Select all that apply.)

Not sharing an abridged copy

Introduction

History

Mission

Scope of collection

Purpose/use of the document

Parties involved

Collecting vision

Strategic plan

Interpretive plan

Collections management policy

Acquisition policy

Deaccession policy

Logic by which gifts will be accepted

Logic by which a gift of endowed funds will be accepted

Analysis of existing collections (strengths and weaknesses)

Connections to other institutions on campus

Connections to other institutions nearby

Recommendations and strategies for future collecting

Areas not recommended for collection

Troubleshooting potential problems

Time frame for revisions

Areas for permanent collection placement

Other (please specify)

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* 26. Who has/will have access to the entire collection plan?

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* 27. How do you use/plan to use the completed document?

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* 28. How often does/will the institution revisit the collection plan to make edits?

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* 29. How often does/will the institution completely rewrite the collection plan?

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* 30. Have you been involved in rewriting a collection plan in response to changing priorities regarding the representation of previously underrepresented artists (i.e. women, Native Americans, etc.)?

Yes

Other (please specify)

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* 31. If yes, please explain.

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* 32. Please feel free to leave recommendations for colleagues in other institutions that are just starting, or about to start, writing their collection plans.

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* 33. If there is something we should have asked you about regarding designing an academic museum collection plan that we did not ask about, please let us know. Please take as much space as you need.

Thank you for participating in this survey.

Follow Up Survey for October 2019 RAAMP Coffee Gathering: Designing a Collection Plan

Question Title

* 1. What is your university/institutional affiliation?

Question Title

* 2. How many full-time paid workers does your academic museum employ?

Question Title

* 3. How many part-time paid workers does your academic museum employ?

Question Title

* 4. If you have volunteers, what are the total hours all volunteers work per week? (Please add up all hours worked by all volunteers here.)

Question Title

* 5. What kind of collection do you oversee? (Check all that apply.)

Question Title

* 6. Does your academic museum house an archive (a collection of historical documents and/or art for either your academic institution or museum)?

Question Title

* 7. If your academic museum does not house an archive, does your institution have an archive managed by another department?

Question Title

* 8. If yes, what kind of archive is it?

Question Title

* 9. Who is/was the main organizer/writer of the collection plan? (Check all that apply.)

Question Title

* 10. AAM recommends community involvement in writing a collection plan. What types of individuals or groups did you involve/plan to involve in writing the collection plan? (Check all that apply.)

Question Title

* 11. If you used/plan to use a committee while drafting your collection plan, who served/will serve on it? (Check all that apply.)

Question Title

* 12. How frequently did you meet or plan to meet to work on the collection plan?

Question Title

* 13. If you used books or other printed matter to design your collection plan, please let us know which were the most useful and why?

Question Title

* 14. If you used online resources for your collection plan, please let us know which were the most useful and why?

Question Title

* 15. How long, from start to finish, did it take to complete your collection plan?

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* 16. What title did you use for your plan?

Question Title

* 17. What sections does your collection plan include? (Select all that apply.)

Question Title

* 18. If you included a section on the collection’s strengths and weaknesses in your plan, how does your institution define a strength?

Question Title

* 19. If you included a section on the collection’s strengths and weaknesses in your plan, how does your institution define a weakness?

Question Title

* 20. On a scale of 1-3, how specific are your acquisition priorities stated in the collection plan, with 1 being not specific and 3 being very specific?

Question Title

* 21. Do you share/plan to share a collection plan with another department (i.e. an archive, library, additional museum, academic special collection, rare book collection, archive, etc.)

Question Title

* 22. What collections management database system do you use?

Question Title

* 23. Do you/will you share the entire collection plan publicly?

Question Title

* 24. Do you/will you share an abridged copy publicly?

Question Title

* 25. If sharing an abridged copy, which sections would you exclude? (Select all that apply.)

Question Title

* 26. Who has/will have access to the entire collection plan?

Question Title

* 27. How do you use/plan to use the completed document?

Question Title

* 28. How often does/will the institution revisit the collection plan to make edits?

Question Title

* 29. How often does/will the institution completely rewrite the collection plan?

Question Title

* 30. Have you been involved in rewriting a collection plan in response to changing priorities regarding the representation of previously underrepresented artists (i.e. women, Native Americans, etc.)?

Question Title

* 31. If yes, please explain.

Question Title

* 32. Please feel free to leave recommendations for colleagues in other institutions that are just starting, or about to start, writing their collection plans.

Question Title

* 33. If there is something we should have asked you about regarding designing an academic museum collection plan that we did not ask about, please let us know. Please take as much space as you need.Thank you for participating in this survey.

* 33. If there is something we should have asked you about regarding designing an academic museum collection plan that we did not ask about, please let us know. Please take as much space as you need.

Thank you for participating in this survey.