Discount deadline is March 1, 2023

Please submit one request per event, per day. If your event requires more than one meeting room, you must submit a separate request for each room needed. If your event will take place over multiple days, please submit a separate request for each day.
Please see the Affiliate Guide for more information about affiliate meetings

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* 1. Organizer's Information

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* 2. Organizer's Information (continued)

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* 3. Please list your preferred hotels.

Priority in Headquarter Hotel* will go to all AACR events. Please indicate first, second, third, and fourth choice of preferred hotels. Non-Exhibitors are not permitted to hold meetings at the Headquarter Hotels

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* 4. Event Date

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* 5. Event Start Time

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* 6. Event End Time

*Headquarter Hotels: Hyatt Regency Orlando and Rosen Centre Hotel are assigned on first-come, first-serve basis. Non-Exhibitors will not be permitted in any AACR Headquarter Hotel.

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* 7. Please provide a brief description of the proposed events

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* 8. Type of Group

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* 9. Type of Event

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* 10. Room Set-Up

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* 11. Will you need Audio Visual?

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* 12. Will you need Food and Beverage?

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* 13. Expected Number of Attendees*

*Any meeting request over 125 is subject to special review.

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* 14. Please specify if your attendees are employees, AACR Meeting attendees, or both.

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* 15. Are you an exhibitor?

Administrative/Application Fees (per event per day)
Exhibitors/Supporters
Before March 1, 2023 - $100.00 per event, per day
After March 1, 2023 - $200.00 per event, per day
$500 24-hour hold fee - Any event/function over 6 hours

Non-Exhibitors
Before March 1, 2023 - $1,700.00 per event, per day
After March 1, 2023 - $2,000.00 per event, per day
24-hour holds not permitted

Tax-Exempt (Non-Profit)
$100 per event/function 6 hours or less
24-hour holds not permitted

Hospitality Suites:
Exhibitors - $500.00 per event, per day
Non-Exhibitors: Before March 1, 2023 - $1,700.00 per event, per day
After March 1, 2023 - $2,000 per event/per day
Cancellation Policy: No refunds will be issued

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* 16. Payment Method

AACR will make every effort to notify each applicant of the status of their application via email within seven (7) business days of receiving the Affiliate Event Request.

If you have any questions, please contact Caroline Sylvia at caroline.sylvia@aacr.org.

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