First Year Experience Office Assistant Application Fall 2025 Survey

Thank you for applying to be an Office assistant in the First Year Experience Office at Salem State University. Office assistants assist in managing the FYE office including staffing the reception desk, answering phones and referring students to appropriate resources. Office assistants provide support for a variety of projects including advertising events, scheduling appointments, keeping the office organized, and carrying out administrative duties (copying, organizing mailings, delivering materials across campus, and distributing information to students and additional responsibilities) Office assistants represent the FYE office and university in a positive manner while working in the office.

We are currently looking for students who are able to work these specific hours:

Mondays 9am - 12pm

Tuesdays 9am - 2pm

Fridays 9am - 11am

You will be contacted to set up an individual interview.

THERE ARE THREE OPEN ENDED QUESTIONS AT THE END OF THIS APPLICATION. You may want to view those first, type your responses in a separate document, and then come back to complete the application so the form does not time-out.

QUESTIONS? CONTACT firstyear@salemstate.edu.

1.Preferred First Name:(Required.)

2.Last Name:(Required.)

3.Student ID number (include the S):(Required.)

4.Salem State E-mail Address:(Required.)

5.Phone Number:(Required.)

6.Current Major/Minor:(Required.)

7.Class Year for 2025-2026:(Required.)

Freshman

Incoming transfer student

Other

8.Were you awarded work study funds for this academic year?
Students must have work-study through financial aid to be considered for the position (Required.)

Yes - I was awarded work study

No - I was not awarded work study

Unsure

9.Amount of work-study awarded for this academic year:(Required.)

10.Please confirm that you understand the position responsibilities by checking EACH BOX below:(Required.)

Staffing the reception desk and greeting students, staff and visitors in a warm and welcoming professional manner

Answering the phone and taking messages for the FYE staff

Perform administrative tasks as needed including, copying, organizing mailings, inventory of office supplies and promotional items, delivering materials across campus, hanging poster, distributing information to students, etc.

Knowledge of FYE services, programs, and events

Serve as a role model for new students and represent the First Year Experience Office in a friendly and professional manner

Attend all required training workshops and staff meetings

Demonstrates sensitivity to students with a diversity of learning styles

Performs other duties as assigned

11.Please provide the information for ONE reference who can speak to your capabilities (previous supervisor/boss, professor/teacher, coach, or advisor) in case we need to contact them:(Required.)

Name:

Relationship:

Phone Number:

Email Address:

12.What does your involvement currently look like OR are you planing to have for next year? (other jobs - both on and off campus, student organizations, internships, etc.):(Required.)

13.Please confirm that you understand and agree to EACH OF the terms of employment should you be offered a position. Please note trainings and required meetings as indicated are non-negotiable.(Required.)

Must be a current, full-time undergraduate student at Salem State University when applying and working

Must have been awarded federal work-study funds

Must have a minimum cumulative and semester grade point average (GPA) of 2.0 and maintain a good academic standing

Must be able to work in the FYE office during the academic year, Monday - Fridays, during normal business hours 8:30am - 5pm

Must agree to participate in all required training activities

Please answer the following three questions - you may want to type up your answers in a word document and then copy/paste your responses into the boxes below:

14.What experience and skills do you have that would be an asset to the position of FYE office assistant?(Required.)

15.What type of support do you feel first-year students need in order to be successful during their first year in college?(Required.)

16.What are you most looking forward to with being a student at Salem State University?(Required.)

Once you have completed this application, please click the SUBMIT button below.

Questions? Contact firstyear@salemstate.edu.

If you have a resume, please feel free to email separately to firstyear@salemstate.edu (not required.)