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Call for 2028 SIO Conference Site Proposals
Submit your proposal to host the 2028 SIO Conference
Contact info for SIO: info@integrativeonc.org
1.
Please provide the following information:
Your first and last name:
Email:
Telephone:
Organization:
Organization website:
Title:
Proposed Conference location - city, state/province/territory, country:
Proposed Conference venue name:
Proposed Conference venue website:
2.
Can the prospective conference facility provide space for the following activities?
Meeting rooms
Exhibits
Social events and wellness sessions
Specific conference needs listed below:
Annual SIO Board Retreat (Hybrid, full-day event with breakfast and lunch for up to 50 people)
Pre-conference program – up to 100 attendees with breakfast, a.m. and p.m. breaks, lunch
Conference for 300-500 attendees including:
2 breakfasts
2 breaks for a.m.
3 breaks for p.m.
2 lunches
1 reception/dinner for up to 200
1 poster reception for up to 300
1 scholar forum with drinks, and snacks for 25
4+ general sessions
4 concurrent breakout sessions 2x/day for 75 attendees each
Exhibits to accommodate 40 tabletops
Yes
No
Other (please specify)
3.
Please upload a file with information and images of the conference facilities. (Only PDF, DOC, DOCX, PNG, JPG, JPEG, GIF files are supported.)
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4.
Can the prospective hotel on site or nearby accommodate 750 room nights with room for growth?
Yes
No
Other (please specify)
5.
What are the approximate room rates (in USD) for accommodations for conference attendees?
6.
Please upload a file with information and photos of the guest rooms. (Only PDF, DOC, DOCX, PNG, JPG, JPEG, GIF files are supported.)
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7.
State the name, address, and room rate of a nearby but less expensive hotel. State if it is within walking distance of the conference venue.
8.
How far is the nearest public airport from the prospective conference facility? Please describe any other aspects of airport accessibility.
9.
A minimum of $30,000 USD in funding support is required from the cancer center. In addition, what support will be offered by the cancer center/university medical center in the area of the prospective conference site – i.e., space, and speakers?
10.
Who is the proposed local on-the-ground conference chair or co-chairs and what is his/her connection to integrative oncology research?
11.
Please upload a CV/resume for the first Conference Co-chair.
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12.
Please upload a CV/resume for the second Conference Co-chair.
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No file chosen
13.
What institutional resources are available?
14.
Are there other local individuals who would be instrumental in the conference?
15.
Please describe the plan for engaging local/national/international patient advocates and patient advocate organizations at the conference.
16.
Are the local conference chair/co-chairs willing to do the following tasks?
Prepare, submit and adhere to a comprehensive conference budget
Serve on the conference scientific committee – a requirement of future conference chairs
Devote at least 5-7 hours/week to service as conference chair/co-chair
Help with outreach to potential local exhibitors and sponsors, and the area clinical and academic community to increase awareness of the conference and encourage attendance.
Apply for NIH and other grants
Bring in sponsorship of at least $50,000 USD
Yes
No
Other (please specify)
17.
SIO follows
AICR
healthy nutrition guidelines. No alcohol will be served. Vegetarian and gluten-free options should be available. Please describe the prospective conference facility's ability to provide healthy food. Please note if the use of an outside caterer is allowed.
18.
What are the proposed dates of the conference?
Please indicate month, days and year.
19.
What YEAR are you submitting for?
2028
2029
Either 2028 or 2029
20.
Please describe the dinner establishments within safe and walking distance. How many are there and is there a range of cuisines and expense levels?
21.
Please describe any additional information such as location safety, handicapped and other accessibility considerations, and whether child care will be offered.
22.
Please upload a draft budget for the conference (showing a profit of at least $100k) - 1 file permitted.
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23.
Please upload any additional information here - 1 file permitted. (Only PDF, DOC, DOCX, PNG, JPG, and GIF files are allowable.)
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