1. Call for Food Vendors

Food Truck and Food Cottage Vendors are invited to participate in the El Paso International Airport’s “Food Trucks on the Fly” food truck vending opportunities are each weekend in September through January 3, 2021 (Friday, Saturday, and Sunday).



THE EVENT

Starting September 4th, the El Paso International Airport, in partnership with the City of El Paso Museums and Cultural Affairs Department (MCAD), will host “Food Trucks on the Fly.” A new public event held in the south end of the Short Term lot adjacent to the newly landscaped plaza walkway. The airport is centrally located, with walkability access to the terminal and nearby hotels, and will be a great space for socially distanced dining area.
Note: All food trucks, employees, and customers are expected to follow all Centers for Disease Control (CDC) and local health recommendations to prevent the spread of COVID-19. This includes adhering to social distancing requirements, wearing face coverings, performing wellness checks such as taking temperatures and assessing for symptoms for all employees.


HOURS OF OPERATION:

Friday: 4:00 p.m. – 11:00 p.m.
Saturday: 4:00 p.m. – 11:00 p.m.
Sunday:  4:00 p.m. – 11:00 p.m.

DATES OF OPERATION:

Weekend (Friday, Saturday and Sunday) 
September - January 3, 2021

APPLICATION INFORMATION:
  • Applications can be submitted throughout the month, however, we encourage you to apply as early as possible.
  • All applications must be submitted online.
  • No paper applications will be accepted.
  • Incomplete or late applications will not be considered.
  • Accepted Food Truck/Food Cottage Vendors will be notified and charged a $20.00 fee for their space.
  • Vendors will be responsible for bringing all operational equipment and supplies.
  • To manage applications and limited space, a selection panel will be in charge of reviewing all applications. 
  • Submission of an application does not guarantee acceptance.
QUESTIONS OR TECHNICAL ASSISTANCE:

For further information or assistance, please contact Ms. Asa Aguilar at 915-218-9630, or Ms. Shane Brooks at, 915-472-1433. Email at airportevents@elpasotexas.gov

FOOD VENDOR FEES (NON-REFUNDABLE):
  • $20.00 per Food Truck Vendor, per day.
  • MCAD and EPIA reserve the right to curate selected applicants for diversification of items.
VENDOR FEE PAYMENT:
  • If selected, vendor fees are due in full by prior to arrival. 
  • Credit cards may be taken over the phone or in-person at the EPIA Accounting office located at 6701 Convair Rd.  Only during regular business hours Monday-Thursday 9 am-5 pm.
  • **Failure to provide payment in full and completed Vendor Agreement by the deadline will result in forfeiture of the space which will then be offered up to an alternate. **
  • In the event that spaces become available, alternate vendors will be notified and will have 72 hours to submit payment.
FOOD CRITERIA & SELECTION:

Small, locally-owned businesses that provide a wide array of food and beverage options are invited to apply to be part of Food Trucks on the Fly.  

FOOD COTTAGE VENDORS:
Food Cottage Vendors are invited to apply for Food Trucks on the Fly. All food cottage vendors must adhere to Texas Food Cottage Law and Department of Public Health Temporary Food Establishment permitting guidelines. All items sold must be pre-packaged, appropriately labeled, food item sales ONLY.

SELECTION CRITERIA:

In order to ensure diversity in cuisine, pricing, and menus, the EPIA will review all applications and select participants.
  • Food Trucks and Food Cottage vendors may apply
  • Food Truck vendors must provide copies of all current appropriate mobile food permits, licensing, Food Handlers, and Insurance documentation. 
  • Food prep out of pop up tents is strictly prohibited. 
  • Up to 10 Food Truck Vendors will be accepted to Food Trucks on the Fly.
  • Vendors must visibly display all permits.
  • Food vendors who submitted all appropriate documentation and were not selected will be placed on an Alternate List and contacted in the event of a cancellation.
VENDOR AGREEMENT:

All selected vendors are expected to sign and date the Vendor Agreement at time fees are collected.

NOTIFICATION & CANCELLATION:

All selected vendors will be contacted within 24 hours of submission of the application. No refunds will be issued if the event is canceled or should the vendor be unable to participate.

EVENT LOGISTICS:

Please read the following information carefully.

SPACE GUIDELINES:

General Logistics

  • Vendors must bring their own supplies and equipment (food, vehicles, food supplies, stoves, grills, electricity, water, ice, as appropriate). Access to electricity is NOT included.
  • All participants are responsible for their own cleanup. All cardboard and large scale waste must be taken away from the site by the participants. There are no dumpsters available at the site.
  • All trucks and trailers are required to unhitch so as to ensure the maximum capacity of the Food Court space. On-site parking is available in the short term lot, vendor vehicles in addition to the food truck or vehicle/trailer combo will have to pay the regular airport parking lot rates.
  • Vendors are responsible for assigning an individual to remain within the truck during operational hours.
  • Outside patio furniture is NOT allowed. Designated sitting areas will be provided by the event organizers.
  • Spaces will be clearly marked and will be filled in on a first-come-first-served basis.
  • Vendor permits must be displayed at all times. Vendors without these permits will be asked to leave immediately.
  • Failure to be ready for business on time and maintain full operations throughout the event may result in future ineligibility to participate.
  • All Food Truck Vendors should be fully staffed and prepared to provide service in a timely manner. Excessive delays or long lines may also affect future participation eligibility.
  • Please be advised that the social distancing requirement must be followed at all times, including the lines for customers.
LOAD-IN AND TEAR-DOWN:

Daily Logistics:

Hours of Operation: 4 pm – 11 pm
  • All participating food truck vendors will arrive and park at one of the designated areas that are open and available upon arriving.
  • Food trucks may arrive and set up as early as 3:00 p.m., and be ready to serve at 4:00 p.m.
  • Food Truck support vehicles (i.e. trucks un-hitched from the trailers) may park at any available parking space in the short term lot.
  • Food Truck vendors must pack and leave by 12:00 a.m.
NOTIFICATION & CANCELLATION:

All selected vendors will be contacted within 24 hours of submission of the application. No refunds will be issued if the event is canceled or should the vendor be unable to participate.
ADDITIONAL LOGISTICS:

Parking:
  • Additional vehicles other than the food truck or truck/trailer combos may park inside the short term lot at the regular parking fees ($1.00 per hour), paid at the parking toll booth upon exiting.
Trash:
  • Vendors are responsible for the removal of all trash from the vendor space and will be expected to pack out everything brought in. There will be no dumpsters available to vendors.
  • Absolutely no dumping of oil or grease on the food truck footprint. Violators will be suspended and banned from future events.
Sales Tax:
  • All vendors are responsible for collecting and paying Texas State Sales Tax as applicable to their product.
  • You may obtain more information or a tax permit at the State Comptroller’s web site (www.window.state.tx.us) or by calling 1-800-252-5555.
FEES and PERMITS:

  • Food Cottage vendors are responsible for including current food handler’s certificates with their applications and fees by the deadline.
  • Food Cottage vendors are expected to comply with the Temporary Food Establishment Permit guidelines set forth by the Department of Public Health.
  • Alcohol sales are not permitted.
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