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This program is for positions in which it is operationally feasible to perform the work off-site.

Telecommuting is when employees perform some or all of their usual job duties at a location away from their usual city work locations at a telework site (primarily at home), as established in a Telecommuting Program Agreement. Telecommuting can be done on a regularly scheduled basis or on occasion as needed and approved in advance.

Telecommuting is an optional program, not guaranteed, that may be provided as a privilege to employees whose job duties do not require physical presence at the permanent work site.

Employees may be required to work additional day(s) than originally designated at a city worksite at any time while in a telecommuting capacity. Work schedule changes may be made at management’s discretion.

Employees must work at a city worksite at least one or more day(s) a week. The determination of the number of days an employee is eligible to telecommute will be at the management’s discretion regardless of job requirement. Management may modify the number of on-site days or terminate the Telecommuting Program Agreement for performance concerns or any changing operational needs.

CITY OF CARLSBAD TELECOMMUTING PROGRAM POLICY
Please review the city's telecommuting program policy before applying: Administrative Order No. 86

This policy contains guidelines and requirements for the City of Carlsbad's Telecommuting Program. Telecommuting may achieve increased productivity, effective use of staff work time, promote efficient use of resources, enhance employee engagement and assist in reducing traffic and greenhouse gas emissions in support of the city’s Climate Action Plan. The guidelines and requirements described in this policy are applicable to all employees participating in the city's telecommuting program.

Telecommuting will be offered under the terms of this policy and is a matter of management discretion, not a universal employee benefit. Because of the services provided by the City of Carlsbad to the public, there are many instances in which telecommuting will not be possible, and some work groups or departments may not be able to participate.

At any time, the City Manager's Office may evaluate the effectiveness of the citywide telecommuting program. Upon assessment, the telecommuting program may be discontinued or amended.

TELECOMMUTING PROGRAM AGREEMENT APPLICATION

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* 1. Employee Name

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* 2. Employee Email Address (City of Carlsbad Email Address)

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* 3. Job Title

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* 4. Department or Division

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* 5. Supervisor Name

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* 6. Department Director Name

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* 7. Telework Site Address

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* 8. Telework Site Phone Number

TELECOMMUTING SCHEDULE

As defined in the city telecommuting program policy, telecommuting can be either regular, with an established schedule, or occasional. The employee may telecommute for no more than four days per work week.

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* 9. Which type of telecommuting are you requesting?

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* 10. Select the day(s) of the week you are requesting to telecommute:

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* 11. Are you requesting to telecommute every work week?

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* 12. Telecommuting work hours (Start time - in AM/PM format)

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* 13. Telecommuting work hours (End time - in AM/PM format)

TELECOMMUTING AGREEMENT EFFECTIVE DATES

The agreement is conditional, starting with an initial 3 to 6-month term (at the discretion of management) with the possibility of extension. The agreement can be terminated at any time by the department director with or without cause. The Telecommuting Program can be terminated by the city at any time, with or without cause.

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* 14. I agree to the statement above regarding telecommuting effective dates

WORK DUTIES AND OBJECTIVES

The employee and supervisor will meet to review the City Telecommuting Policy, including the definition of telecommuting, eligibility criteria general terms and conditions and the process for approval to telecommute. The employee and supervisor will discuss how the employee's job duties can be accomplished while telecommuting resulting in the following expectations. To aid in this discussion, please fill out the following information regarding work duties and objectives.

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* 15. Please describe any duties that you will be performing at your telework site that will require a different approach than at your onsite work location.

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* 16. For duties that you will perform at your telework site that will require a different approach than your onsite work location please explain how you propose that progress be monitored and assessed to confirm you are working as expected during telecommuting hours and that the telework arrangement is effective:

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* 17. What challenges regarding completion and coordination of work assignments could you anticipate might occur associated with telecommuting? Please be as specific as possible.

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* 18. What arrangements will the employee make to address these potential impacts in order to ensure staffing coverage, coordination of work, completion of assigned projects, and responsibilities?

Additional terms or expectations will be agreed upon by the telecommuter and supervisor prior to approval.
TELEWORK EQUIPMENT

The employee will use the following equipment while telecommuting. City equipment, if any, will be used only by the employee while telecommuting and will be used for city business only. If the employee separates from employment, employee will return city issued equipment.

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* 19. City provided:

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* 20. Employee provided:

INFORMATION SECURITY

Confidential information shall not be taken out of the city worksite to the telework site unless approved in writing in advance by the telecommuter's supervisor. Approval is required for each instance such materials are required for use at the telework site. Department head approval is required if authorization is needed for the duration of the Telecommuting Program Agreement.

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* 21. Is offsite use of confidential information anticipated?

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* 22. If yes to the question above, what confidential information will be used at the telework site?

EMPLOYEE ACKNOWLEDGMENTS

The employee must read and agree to the following:

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* 23. I have read and understand the city's Telecommuting Program Policy and will comply with all conditions, policies, responsibilities, and procedures set forth in this policy.

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* 24. I understand and will comply with the terms and conditions established in this Telecommuting Program Agreement: Administrative Order No. 86

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* 25. I agree to adhere to all city policies and procedures while telecommuting, including FLSA requirements.

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* 26. I understand that the city reserves the right to approve or deny an employee's request to telecommute based on the department's operational needs, eligibility factors, and approval criteria outlined in this policy.

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* 27. I understand that telecommuting is voluntary, and I may discontinue telecommuting at any time. I understand that the city may, at any time, change any or all of the conditions under which I am permitted to telecommute or withdraw permission to telecommute.

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* 28. I agree to be available to work with colleagues via email, phone or any other pre-identified technology platforms (e.g. MS Teams) during my established telecommuting hours.

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* 29. I agree to check voicemail, email or any other pre-identified communication media and respond to these promptly, upholding the same standards and expectations for responsiveness as when working at my city worksite.

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* 30. I agree to participate in scheduled meetings via audio or video conference call or some other means.

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* 31. I agree to ensure that work-appropriate clothing is worn during work hours at my teleworking site, in the workplace, and on video calls conveying a sense of professionalism in the way I dress.

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* 32. I acknowledge that my supervisor or department head retains the right to modify my telecommuting schedule to ensure my attendance at meetings or trainings in person or to accommodate other business needs.

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* 33. I agree to work productively without onsite supervision.

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* 34. I agree to ensure that a full work day is completed and to obtain prior approval by my supervisor to adjust my work hours or take leave to compensate for non-productive time which occurs due to dependent care needs, personal appointments or other non-city business matters in the normal work period.

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* 35. I agree to take my normal lunch break and other breaks as applicable.

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* 36. I agree not to work overtime while telecommuting unless prior approval is received from my supervisor, manager, or department head.

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* 37. I understand that it is my responsibility to provide and pay for sufficient power and suitable internet connectivity at my telework site to allow successful telecommuting. At no time will the city be responsible for providing internet connectivity and power at the telework site.

Should the equipment or access required to perform my work (e.g. computer, Internet connection, phone service, etc.) become unavailable during my telecommuting hours, I agree to come to my city worksite or take those hours as time off, if appropriate.

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* 38. I understand that the city owns any work product or data created as a result of my work while telecommuting.

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* 39. I agree to keep my username and password confidential to maintain network security, to provide a secure location for any city-owned equipment and materials, and will not use, or allow others to use, such equipment and materials for purposes other than city business.

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* 40. I agree that restricted-access materials, such as payroll records, personnel files or other confidential documents will not be taken to my telework site without the consent of my supervisor, with approval on a case-by-case basis, or without the consent of my department head if such restricted-access materials are to be approved for use at my telework site for the duration of the Telecommuting Program Agreement.

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* 41. I agree to establish and maintain a telework site in a condition that is free of health and safety hazards in accordance with the Telework Site Safety Checklist and Self-certification document.

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* 42. I agree to allow inspection of my telework site by the city's Risk Management staff, workers' compensation third party administrator and/or their vendors, or Cal/OSHA as necessary in the event of an industrial injury at my telework site or upon request for a formal ADA accommodation(s) at my telework site.

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* 43. I agree to comply with tax laws, and I understand that the city is not responsible for substantiating any claim of tax deductions for operating an office in my home.

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* 44. I understand that the city assumes no liability for injuries that occur outside my scheduled telecommuting hours, or while I am not engaged in city business, and that the city assumes no liability for injuries to any third parties and/or my family members associated with my telework site. I agree to hold the city harmless from liability for damages to real or personal property resulting from my participation in the telecommuting program.

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* 45. EMPLOYEE AGREEMENT ACKNOWLEDGEMENT

I have read and understand the city's Telecommuting Program Policy, a copy of which can be reviewed at Administrative Order No. 86, and will adhere to its terms and conditions. I agree to all employee acknowledgements above and will adhere to the terms and conditions set forth in this Telecommuting Program Agreement.

I understand that my work performance and compliance with this Telecommuting Program Agreement will be evaluated upon completion of the initial telecommuting timeframe.

I agree that I am responsible for abiding by the established telecommuting work hours, furnishing and maintaining my remote workspace in a safe manner, employing appropriate telecommuting security measures, and protecting city assets, information, and systems. I understand that telecommuting is a privilege and is voluntary. It can be suspended or terminated at any time by me or by the city.

Enter your full name to agree:

Thank you for completing the telecommuting program agreement application. You will be contacted by your supervisor to discuss the information provided to complete the application and assessment process. Subsequently, you will be notified of the management’s determination regarding telecommuting for an initial 3 to 6-month term with the possibility of extension at the city’s discretion. Additionally, you must complete the Telework Site Safety Checklist and Self-Certification to be eligible for telecommuting. Please click on the button below to continue and finish the application process.

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