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The Small Grants & Sponsorships Program supports community projects, programming and events. Please review the Small Grants & Sponsorship Information page for information on eligibility, requirements, and priorities before completing this application. We recommend you read through all of the application questions before responding so as not to duplicate answers. If you have questions or need support, contact Civic Life staff in your coalition area.


Important Note: Your submitted application becomes part of the public record. This means that any member of the public may request to see it and would include any contact information, such as names, addresses, phone numbers or email.

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* 1. Did your organization receive a Small Grant award in 2021/22?

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* 2. The Small Grants & Sponsorships program is aimed at organizations whose operating budget is less than $300,000 per year. Was your yearly organizational budget over $300,000 last year?

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* 3. Are you applying for a Small Grant or event Sponsorship?

*Please refer to the "Additional Information, Contacts, and Timeline" section of the Information & Instructions page to determine if which category is most appropriate for your project proposal.

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* 4. Group or Organization Name:

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* 5. Is your group or organization a 501C(3) organization?

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* 6. Tell us about your Group. Select all that apply:

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* 7. Mailing Address for Organization or Fiscal Sponsor:

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* 8. Tax ID Number for Organization or Fiscal Sponsor:

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* 9. Project Coordinator Name and Contact Information:

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* 10. Fiscal Sponsor Contact or alternate project coordinator contact:

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* 11. Does your organization or your fiscal sponsor carry insurance coverage?

This question does not impact your eligibility or chances of being selected. If you are chosen for a Small Grant, you will be required to provide proof of insurance for the activities being funded. If you are chosen for a Sponsorship you may be require insurance coverage depending on the level of risk to your activities. If selected, staff will work with you to make sure you know which insurance requirements apply. For more information please refer to the Insurance section of the Instructions page here.

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* 12. Project Title:

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* 13. Provide a short description of your project or event.

*Describe the project and how the funds will be used.

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* 14. Please list the activities to be completed during this program, project or event, including your expected start and completion dates and any major project milestones.

*If the project or event has already started please indicate start date. This list can be in outline format. What is your project timeline? Activities funded under this grant/sponsorship program must occur during the timeframe of September 1st 2022 – September 1st 2023

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* 15. What specific neighborhood of does your project, programming or event take place in?

*If you do not know your neighborhood, please refer to this map of all neighborhoods.

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* 16. Please tell us about your group or organization. Is your group or organization comprised of members of the communities you work with?

*Project teams can include individuals in the community or partner organizations.

100 words or less

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* 17. Describe who will participate in your proposed program and how outreach will be conducted. 

*The Small Grants Program prioritizes engagement of communities historically underrepresented and underserved by our programming such as elders, youth, people with disabilities, Black, Indigenous and other People of Color, Immigrant and Refugee communities, low income individuals and families, and LGTBQIA+ people. How will people from these groups be engaged?

200 words or less

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* 18. Describe what steps, if any, you will take to address the accessibility needs for your participants.

*Accessibility, for example, may include ASL interpretation, language translation services, an ADA accessible venue, public transportation access, providing childcare or virtual participation option, etc. This would be anything that made participation easier for people.

100 Words or less

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* 19. Which grant program goals does your project meet?

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* 20. Budget

In this section, we ask for details about your funding request. Think about your proposal and how you plan to use the funding if selected.

Maximum total funding requests must add up to no less than $3,000 and no greater than $4,900.

> Have you received or will you be receiving funding form any other source for this project?

*This will not impact your eligibility, however this is a capacity building grant and funding will be prioritized for small and grassroots organizations who do not receive significant funds from other sources. OR projects that may not happen without the support of the small grants program.

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* 21. Budget Category: Materials, Equipment, Supplies for project, event or programming

This may include, but is not limited to printed materials, food for events, technology purchases, website subscriptions relating to the project, tools & equipment, or rental equipment for your event or project.

Are you requesting funds for materials, equipment, and supplies for your project event or programming? 

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* 22. Budget Category: Materials, Equipment, Supplies for project, event or programming

List materials, equipment, and supplies for your project. This may include, but is not limited to printed materials, food for events, technology purchases, website subscriptions relating to the project, tools & equipment, or rental equipment for your event or project.

Grant funds may not be used to purchase and keep any fixed assets for the organization. For example, if you are buying tablets as part of your project, they must be given away as part of the project. An organization may not buy a printer to print promotional materials with their grant funds, but they can pay to have materials printed by a contractor.

What would you buy?  How do you plan to use these items?

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* 23. Budget: Staff and Volunteer Time and Community Participation

This includes staff and volunteer time and community participation for your project, event or programming. 

Are you requesting funds for this budget category? 

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* 24. Budget Category: Staff time, Volunteer Time and Community Participation

List expected Staff/Volunteer time working on the proposed project. Donated time and services will not be reimbursed but will provide insight into the impact of your project on the community. This also include participation incentives like gift cards. 

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* 25. Budget Category: Contracted / Paid Services

This may include, but is not limited to: presenters, facilitators, or trainers. Entertainers for events, translation and interpretation services, or marketing and advertising services related to the proposed programming, programming event artist/performers. 

Are you requesting funding for this budget category? 

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* 26. Budget Category: Contracted / Paid Services

List any professional services needed for your project. This may include, but is not limited to: presenters, facilitators, or trainers. Entertainers for events, translation and interpretation services, or marketing and advertising services related to the proposed programming, programming event artist/performers. If you are paying a staff member to produce project activities, list their duties and associated cost.

What services would you contract? What would the contractor be doing?

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* 27. Budget Category: Administrative costs (not to exceed 10% of total budget)

Administrative costs include expenses for items, services, and personnel that tend to be general purpose rather than project specific and occur only during the grant period. These expenses may include, but are not limited to:

fiscal administration fees, insurance, administrative staff services, communication or software related expenses.

*If you have questions about a specific expense please contact your district coalition program manager.

Are you requesting funds for this budget category? 

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* 28. Budget Category: Administrative costs (not to exceed 10% of total budget)

Administrative costs include expenses for items, services, and personnel that tend to be general purpose rather than project specific and occur only during the grant period. These expenses may include, but are not limited to:

fiscal administration fees, insurance, administrative staff services, communication or software related expenses.

What are your administrative costs for this proposal?

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* 29. Budget Category: Other

Other is the category for those costs that do not fit into any listed category.

Are you requesting funds for this budget category? 

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* 30. Budget Category: Other

*If you have any other funding requests related to your proposal that are not already captured above, please describe them here.

Please list your expenses for the "Other" category. 

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* 31. TOTAL GRANT REQUEST

Add up the amounts from each of the previous budget category sections.

The minimum request must be at least $3,000 and the maximum request can be $4,900.

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* 32. AGREEMENT AND SIGNATURE


If I am selected to receive funds for either a grant or sponsorship, I agree to:

•        Attend the grant orientation workshop. Schedule to be announced.

•        Acknowledgement of the Office of Community & Civic Life and NPNS on all promotional materials, this includes logo placement and specific verbiage when appropriate. These will be provided.

•        Submit final progress report within 30 days of the completion of my project. The final report should include:

 1.  Project Evaluation;

 2.  Program photographs;

 3.  Electronic copies of any brochures, flyers, or other printed materials; and

 4.  Final expenses report including itemized costs and receipts.

By typing and/or printing my name , I accept the terms listed above. All information contained herein is true to the best of my knowledge, and I understand that any misstatement of fact or misrepresentation of credentials may result in this application being disqualified from further consideration:

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